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How to
Register...
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By
email... online
registration. New for the 2009-2010 season!!
On-line pre-registration forms will be submitted electronically to
reserve your spot on the Team. See above
for the links. This on-line registration system helps to
ensure we get your contact information correctly into our system in
a timely fashion. It does not replace the regular
registration package that needs to be completed in order to
finalize your registration.
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 In Person
confirmation...before the season starts, each
club will have a registration day set up at
their training pool for members to confirm thier registraton with
payment of fees and submission of required forms. Please
see dates and times for each club on the home page under
Upcoming Events.
...after
the season starts, contact the
General Manager,
drop by the pool during a regular scheduled training session
and we will be happy to guide you in how to register and how
to arrange payment.
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 On line... the new on-line
registration does not replace the completion of the registration
package above. This on line system will give the athletes and
parents access to their detailed group schedule information
and will ensure athlete and family contact information is accurate
and up to date. All families that are current members
will be notified via email when the on line registration is
available.
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Fees and
Discounts...
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 Training
Fees are charged on an
"annual" basis for most of our programs. For your
convenience, fees may be paid in 9 equal installments. A
post-dated cheque or payment must be provided for the first of each
month starting October 1 and ending June 1. Swimmers who move
training groups throughout the season must adjust their payment
accordingly. New swimmers can join at any time during
the season and the fees will be pro-rated. Some programs
for our younger swimmers are charged on a sessional
basis.
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 Annual Participation
Commitment will be levied "per
swimmer" in the competitive programs of all our clubs. This
commitment is based on training group fees. Participation
fees are due in 2 equal cheques; one at registration and the second
post dated for Feb 1. Swimmers who move training groups throughout
the season must adjust their second payent
accordingly.
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Training
Group
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of...
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Olympic
Way,Wavemaker,Blue Herring
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N/A
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DynamoEntry,
Dynamo (10 & under )
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$75.00
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Swimmers with a
Disability (competitive)
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$75.00
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Crush Entry (age
group 12 & under)
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$75.00
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Crush (age group
12 & under)
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$87.50
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Tag II (reduced
practices, age group 14 & under)
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$87.50
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Tag (age group
14 & under)
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$100.00
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Senior II
(reduced practices, age 15 & over)
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$100.00
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National/Varsity
(age group 15 & over)
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$112.50
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Participation
Points gives Island Swimming families
an opportunity to earn-back money on their account. This
program was first implemented during the 2006-2007 swim season and
has proved to be highly successful in rewarding families who
volunteer in the club. Those who meet their minimum
point requirements can receive a travel subsidy from their home
club and those who do extra and exceed their minimum points can
earn back additional financial credits to thier
account.
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Society fee is
an annual Society Membership fee and is due at the time of
registration. Swimmers in pre-competitve programs (Blue
Herring, Junior Wavemakers, Olympic Way, Tyee Swim Skills and
Wavemaker) are not required to pay this fee. The Society fee
is non-refundable and is $25 for the first swimmer and $15 for
each additional swimmer in one family.
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 Swim BC
Registration fee is charged by
Swim BC, our governing body. Swim BC fees pay for swimmer
insurance, membership with Swimming Canada and athlete development
programs. Fees are mandatory for all members and are
non-refundable.
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Registration
level
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Swim BC Fee
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Pre-Competitive
permitted in non sanctioned meets i.e. Olympic Way
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$41
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Minimum
training
Age 11 up, 4 hours a week (max), 4 sanctioned meets
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$66
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10 &
under Competitive
Age 10 or younger on Dec 31, 2008
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$87
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Provincial Competitve
Age 11 or older on Jan 1, 2009
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$133
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National
Achieved Age Group National
Western or Senior National Time Standard
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$175
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Please
note: Swimmers who achieve Age Group National, Western or
National times during the season will be required to upgrade their
registration category. Swimmers who change programs may be
required to upgrade their registration category as
well.
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 Travel Account
Charges.. charges that are paid by the
swim club on behalf of your child throughout the season will be
charged to your swimmer’s account. These charges
include swim meet entry fees, team equipment, team clothing, team
travel and other charges. Statements will be sent out around
the 2nd Wednesday of each month. Payment is due upon receipt
of your statement each month.
Please
note: families with accounts due past 60 Days may not be
permitted to compete at swim meets.
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Travel Subsidy: Each
club may offer travel subsidies to their athletes for various
meets. This subsidy will only be applied to athletes of
families who maintain their minimum participation points by
volunteering.
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 Family Discounts are
available for families with more than one child swimming. The
most advanced swimmer pays 100% of their training and participation
commitment fees, the second swimmer pays 80% of their training and
participation commitment fees, and all subsequent siblings pay 50%
of their training an participation commitment fees. Each
swimmer must pay 100% of the Swim BC registration fees and any
other charges. Please refer to the Tyee Club fees link for
discounts on the TYEE Swim Skills, Wavemaker and Junior
Wavemaker programs.
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General
Information...
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Payment
Options:
- Pay in full at the time of registration.
(We love this option!)
- Pay with 9
post-dated cheques for the 1st of each month, starting October 1st
and ending June 1st. Participation Commitment fees are paid
in 2 installments, the first at registration, the second with a
post-dated cheque for February 1st, 2009.
- Visa/Mastercard
is currently available to VASC members only. A 3%
administrative surcharge will be added to your account.
Please fill out the credit card authorization form to use this
option.
- Ongoing
payments may be mailed to 24046-4420 W Saanich Rd, Victoria BC V8Z
7E7 or dropped off in the drop box at Saanich Commonwealth Place or
Cystal Pool for Tyee. NSF cheques will be charge an
additional $5.00.
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 Meet Hosting
Commitment: Swim meets hosted by any of
our clubs offer the opportunity for our athletes to compete at
home. This allows for parents and athletes to see
the rewards of their training and in some cases, to see the
best swimmers in the country compete. Swim meets raise
considerable funds for our clubs and also save our families the
cost of traveling to meets. We are fortunate to have one of
the best pools in North America, and Island Swimming is proud to
host many swim meets each year.
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Meet
Support: For meets hosted by each of our clubs and
Island Swimming, each family in the competitive program is required
to volunteer for the number of sessions deemed necessary by the
meet organizers. Parents will sometimes be asked to help out
at large meets where their child may not
compete.
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Swim
Meets: Most swim meets require hundreds of volunteer
hours. For example, A Sunday morning Olympic Way swim meet
requires 16 timers, 1 starter and 2 prize people. That is 19
volunteers for approximately 3 hours. A meet like the Island
Pacific Cup, in November, requires 32 timers, 2 starters, 2
referees, 18 stroke and turn officials, 12 office staff and 4
hostess volunteers for each session. Most of these meets have
6 sessions, requiring a total of approximately 420 volunteer shifts
for the meet.
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Officials
training: Each official
from Timers to Meet Referee requries training and
certification. All competitive families are asked to complete
the Level 1 (Timer) training during their first
season, and to continue their officials training to the
highest level possible.
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Billeting: Each family may be asked
to host an out of town swimmer at their home for one or two meets a
year. This a wonderful opportunity to meet swimmers from
other clubs and forge new friendships.
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Volunteer
hours: Volunteer hours and Officials
training, look good on your resume. We also provide letters
to students who volunteer as part of there required volunteer hours
for school.
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Team Travel
& Activities: Swimmers using
team travel or attending team functions may be provided with a cost
estimate prior to the event. Swimmers must deposit the
estimated amount to their family accounts BEFORE they can
attend. Families are responsible for keeping their account
current and up-to-date at all times.
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 Bingo: Each year COHO
and VASC receive funds from the Greater Victoria Bingo Association
through it’s affiliation with Playtime Bingo. In
return, COHO and VASC are required to supply volunteers to sit in
on 3 - 4 bingo sessions each calendar year. Families
with swimmers in the competitive program may be asked to sit at a
table for a couple of hours and hand out information about your
club.
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 Meet Entry
Deadlines/Fees: Swim meet entries are
due more than a week in advance of the meet date. Swimmers
who enter a swim meet are responsible for their own swim meet
fees. Swimmers who scratch from the meet after the entry
deadline will still be responsible for their meet fees. Host
clubs will only refund meet entry fees with a doctor’s
note.
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 Vacation/Illness Policy:
Group fees are based on an annual program. Therefore, refunds
will not be given for vacation or illness. Refunds for extended
illness (30 days or more) will only be considered with a
doctor’s note and the approval of the General
Manager.
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 Withdrawals and
Refunds: If your swimmer is
withdrawing from one of our clubs, please notify your coach
immediately and you must provide written notification (email is
preferred) to the General Manager. Your withdrawal will occur
at the end of the month of the day that the General Manager is
notified. Any outstanding family accounts must be paid in
full before any post-dated cheques are
destroyed.
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 Fundraising: Island
Swimming recognizes that today’s families are very busy and
very few have spare time to spend raising funds. However
to ensure that fees remain affordable, we do need to have
additional funds coming into the club. We have some very easy
ways to help out.
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Hosting
Swim meets:This is explained above and is
our "main source" of fundraising and is a great way to watch
your child swim close-up as well as a fun way to make new friends
in the club. There is a job for everyone and volunteers
usually get fed during their shift.
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Thrify’s Smile Cards
Program:In the fall, each club applies to be part of
the Thrifty’s Smile Card program. Each family is
encouraged to receive a Thrifty’s smile card from the program
co-ordinator and load your grocery money onto the card prior to
shopping. You pay the same amount for your grocercies as
always however, the club receives a credit % in the form of a
donation from Thrifty’s Foods.
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Aquatics for
Arthritis:Swim BC and Island Swimming
have partnered with the Arthritis Society on this unique and worthy
cause. Each competitive swimmer is encouraged to raise a
minimum of $100 soliciting donations on behalf of the Arthritis
Society. Donations will be made
via a secure website in the name of your home club
and swimmer. Cheque and cash donations may also be made
payable to "The Arthritis Society". Top earners will be
eligible for prizes from each of the clubs. Each
donation of $25 or more will be eligible for a tax receipt
that is issued immediately from the website. Raising
money is as simple as sending an email to family and
friends.
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 Childrens Fitness Tax
Credit: Beginning in 2007, the
Government of Canada is allowing a non-refundable tax credit on
eligible amounts up to $500 paid by parents to register a child in
an eligible program of physical activity. The Island Swimming
programs are eligible activies and eligible fees will be noted on
your statements with a ** following the description. Please
keep a copy of your statements as your receipt for Revenue Canada
if needed.
A note from Swimming
Canada: "To be eligible for the
children’s fitness tax credit, the fees must be paid for a
child who is under 16 at any time in the year. The fees must
relate to the cost of registration or membership in an eligible
program of physical fitness activity. There will not
be a need to submit receipts when filing your tax return, but
you must keep them in case the Canada Revenue Agency asks for them
when verifying the claim. Receipts should be kept for six
years."
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WE KNOW HOW TO
SWIM...
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