CANBY SWIM CLUB MEMBERSHIP INFORMATION
The Canby Swim Club was formed in the 1970’s as a
non-profit, parent-run organization. Except for the coaches, the
Canby Swim Club is entirely run by parent volunteers. If you have
questions, please ask another parent…we were all beginners
at one time! Our Board of Directors includes 7 parents elected by
the membership to carry on the business of the swimming program.
The Club currently employs four coaches.
Head Coach Nathan Templeman
Assistant Coach David Biskar
Assistant Coach Seth Ruwitch
Assistant Coach Amy Nelson
E-mail is the preferred method of communication for the coaches
as they are often moving directly from one practice to the next.
Please feel free to contact them if you have questions or would
like to set up a time to meet with them. You can find their contact
information on the Gators website at www.canbygators.com. Click on
the Coaches tab in the upper left hand corner. There will be a
chance to conference privately with your child’s coach during
the Short Course Season.
We highly recommend that you get familiar with the Canby Swim
Club website at www.canbygators.com . It is where you will find all
the information on volunteer opportunities, upcoming swim meets,
team practice times and more. You may also download the mobile
version called OnDeck.
In addition to the Gators website there are also Oregon Swimming
(www.oregonswimming.org) and USA Swimming (www.usaswimming.org)
websites. Both are great sources of information including articles
on swimming, strokes, volunteering, attending meets, being a swim
Monthly invoices will be emailed to you and available on the
team website. All meet fees will be added to your monthly invoice.
If you would like to look at your account more in depth see the
Log on to www.canbygators.com;
Click "My Account" on left side of webpage
Select "My Invoice/Payment"
Select "Current Invoice Summary"
In red, you will see "Current Invoice Total Owed this Month"
Three payment options: mail your payment to Canby Swim Club, PO
Box 21, Canby, OR 97013, go online and select the pay online via
credit/debit card option, or place your payment in the purple
mailbox at the pool by no later than 4:00 p.m. on the 20th of each
month. A $25 late fee will be assessed to any account with a
balance over $0.00 on the 21st of each month. If full payment
(including late fee) has not been received by the last day of the
month, the swimmer will be suspended from the team and will not be
eligible to participate in Canby Swim Club activities, including
practice, until full payment is received and posted to the account.
In the event of a swimmer’s medical related absence that
extends beyond two weeks, and is documented by a doctor's written
note, the account may be handled in one of two ways at the account
1) The account may be suspended, but the swimmer’s spot on
the team is available to be filled. The swimmer will only return to
the team in the event there is a position available and with coach
approval. The date of the suspension is either two weeks after the
swimmer was last healthy and in the water, or the date that notice
was given by the account holder, based on whichever comes later.
2) The account remains current and payable in which case the
swimmer’s spot will be held indefinitely with the
understanding that attendance issues will be addressed on a case by
case basis with the coach(es).
Swimmer is required to notify their Coach and the Treasurer, in
writing, of any extended absence from the team. Upon returning to
the team, swimmer needs to notify the treasurer in writing.
THE BOARD OF DIRECTORS
Please take time to introduce yourself to our Board of
Directors, Webmaster, Registrar, Sponsorship Coordinator and Meet
Director. Their email links are located on the website in the upper
left hand corner. Click on Coaches and go down to the bottom to
click on the board member you need to contact.
Your Board of Directors is here to represent you. If at any time
you have questions, suggestions or concerns about your swimmer, the
club, the coaches, meets or your involvement please do not hesitate
to contact us!
MANDATORY SERVICE HOURS
The Canby Swim Club and all swim meets are run entirely by
parent volunteers. Please understand that without parent
volunteers, the Canby Gators could not exist. To accomplish this,
all families are required to volunteer at least 20 hours. There are
jobs for everyone – concession sales, bullpen, deck runner,
hospitality server, deck marshal, and trained meet officials. There
are plenty more! If you don't know what a specific job entails just
Events that satisfy Mandatory Service Hours
Home Meets - there are 3 events from October- February, look for
sign-ups to be emailed out a week or 2 before the event.
Canby High School Meets - (approx. 5 meets) held on Thursday
afternoons from November - January. Look for sign-ups to be sent
out a week or two before the event.
Summer Fund-raising Event - All families are required to cover
at least one adult shift. An opt out fee of $200 per family will be
incurred if not participating in the event.
How to Sign Up
When you SIGN UP on the website, after selecting your job, you
will be asked to provide the name of the person who will actually
be doing the job. Also, please note the times for your job. Plan to
be at the pool early enough to check at the clerk of course table
(make sure your name is highlighted on the sign in sheet!) and be
at your assigned area by the job start time. You will receive
credit for the time listed on the sign in sheet. If you choose to
arrive early or stay late, please do not expect additional credit
(unless the Meet Director has asked you to work a longer shift).
Penalty for failure to fulfill Mandatory
You will be charged $10/hour for unfulfilled volunteer hours. We
would rather have your time than your money. To receive credit for
your volunteer time, you must SIGN UP to volunteer on the website,
and you must SIGN IN at the meet. Please do not expect credit if
you fail to do one or both of these things.
FUNDRAISING PARTICIPATION REQUIREMENT
Participation in some fundraisers will include your labor and
some will require that you raise funds as well as be active at the
event. We are a non-profit organization. It is imperative to the
team's financial well-being that these fundraisers are successful
The Gator Grinder Triathlon
The Grinder is held the Saturday before Mothers Day in May. It
is our largest fundraiser. All families are required to provide at
least one adult or approved teen volunteer for this event (many
provide more than one). This is a fun event and our volunteers are
continually praised by participants. This is largely due to our
volunteers keeping the event organized and safe. It generally will
take up one morning (approx. 6 hours) of your time. The Gator
Grinder is a separate event and your volunteer time at this event
does not count towards your Mandatory Service Hours. There is a
$200 charge for those families NOT providing a volunteer.
The Swim-a-Thon is our second largest fundraiser. A $200 minimum
contribution is required per family. Any amount not met will be
billed to your account. Swimmers will set swimming goals, gather
pledges, turn in pledged funds by the specified date and swim
during the Swim-a-Thon. All but a small USA Swimming fee goes back
to our team. Time spent counting laps for swimmers at the
Swim-a-Thon does not count towards your Mandatory Service Hours.
Summer Fundraising Event
All families are required to cover at least one adult shift for
our summer fundraising event. An opt out fee of $200 per family
will be incurred if not participating in the event. Hours worked
count towards your Mandatory Service Hours.
Throughout the year we will have a few raffle fundraisers. It
will never be more than 4 per year. Raffles will be run differently
depending on what items are available to the team. Generally, we
set a fundraising goal, divide that goal by the number of tickets
we want to sell and ask each family to sell some portion of the
tickets. If any of you have a great idea or access to a great
raffle item please let us know! Time spent selling raffle tickets
does not count towards your Mandatory Service Hours.
TIMING AT AWAY MEETS
All families that attend an away meet are expected to time in
Canbyʼs assigned lane. Timing is a job that all teams ask
their visiting teams to help with. Please plan to sign up for a
timing shift when we are hosted by other teams. A board member will
be coming around at the meets to sign parents up to time in our
During the short course season we will email out food sign ups
to provide food for the officials and coaches at our home meets. A
few weeks before a home meet the food sign up will be emailed out.
Please sign up for what your family can provide and bring it to the
meet by the specified time.
LEAVING THE TEAM
Written notification is required when leaving the team. This
needs to be provided to both your coach and the Treasurer.
Departing the team during Short Course season
(Sep-Mar) swim member families are obligated to the mandatory 20
service hours. Any unfulfilled mandatory volunteer hours will be
billed at $10/hour. Any amount not met of the Swim-a-thon $200
minimum will be billed.
Departing the team during Long Course season
(Apr-Aug) swim member families are obligated to the mandatory 20
service hours. Any unfulfilled mandatory volunteer hours will be
billed at $10/hour. Gator Grinder opt out fee of $200 will be
billed. Summer Fundraising Event opt out fee of $200 will be
billed. Gator Grinder and Summer Fundraising fees will be waived if
you work both fundraising events as a volunteer.
SWIM PRACTICE POOL RULES
If you have siblings with you while you wait for your swimmer,
please keep an eye on them. We have had problems with children
damaging the bulletin board, bending the mats into forts, and
running up and down the bleachers. Please be courteous to all
others sitting and watching in the bleachers.