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We welcome
your participation in our wonderful team. Serving on the
Board of Directors is a wonderful way to support your child’s
team and make a difference.
President: Preside at
monthly board of directors meetings, at the annual awards
banquet/full membership meeting and the executive board as needed.
Sign all warrants with the Treasurer twice monthly. Act as a
liaison between the coaching staff and parents. Meet with the city
staff as needed regarding pool policies and water use contract.
Coordinate picture day, plan annual budget with Executive Board.
Attend Seahawk hosted swim meets and support Meet Director as
needed. Managerial and organizational skills are
helpful.
Vice
Presidentshall preside at monthly board meetings in
the absence of the President. He/she shall head all facility,
maintenance and planning programs. This job is flexible in
time scheduling, but depending on ongoing team activities and
projects, at times can be time consuming.
Treasureris responsible
for the fiscal operations, including processing and
submitting payroll, payables, and preparation of financial reports
e.g. balance sheet, profit & loss, budget variance report,
preparation of State/Federal tax returns, assistance with
preparation of annual budget and serving as liaison with financial
constituents. Knowledge of basic accounting principles and
Excel required. Estimated Time Commitment: Minimum
10-12 hours/month
Secretary:
Composes
and distributes monthly agenda, record and distributes minutes at
the monthly board meetings, compose and distribute agenda and
Confirmation of Quorum for annual membership meeting and other
membership meetings, attend Executive Board Meetings, record and
distribute minutes for same. Estimated time commitment: 3-5
hours/month
Safety:Serve as the
Head Marshal and Safety Lead, responsible for recruitment,
training, registering, and scheduling all marshals for home meets
and Zone 2 Championships. Update safety binders on deck on a
weekly/monthly basis. Attend board meeting monthly and help
out as needed. Estimated Time Commitment: Home meets: 9-10
hours/day; preparation time: additional 10 hours.
Recruiting: Advertise and
run fall/varsity swim registration in July and August. Primary
recruiting time is two weeks before and two weeks after the summer
recreational league championships. Organize and run all aspects of
the Seahawk?s fall awards banquet, including assignation of
volunteers to assist. Distribute flyers to
Pleasantonand
Dublinarea schools. Attend
monthly board meetings as scheduled.
Meet
Director: Responsible for the overall planning,
preparation, and execution of home meets: secure meet facility,
complete Pacific and/or USA Swimming paperwork, obtain meet
sanction, obtain permits, prepare and distribute meet sheet,
supervise/organize committee team leads, vendor liaison, distribute
results, reimburse Pacific Swimming.
Membership:
Serve as
representative to prospective members, provide orientation
materials and registration forms to new members, maintaining
current membership list and dues payment records. Responsible
for pre-season mailings and re-registration of returning
members. Estimated time commitment:10-12 hours/week at
beginning of season, then 1-4 hours/week
Zone II
Representative: Responsible for
attending monthly Zone II meetings and reporting same to the Board
of Directors at monthly meeting, represents the team and votes on
behalf of team regarding issues raised at meeting, supply list of
upcoming meets to Head Coach, coordinates purchase of Swim
Guides.
Fundraising: Responsible
for tracking member fundraising commitments: recording payments,
making deposits, and communicating status of family accounts,
identifying fundraising opportunities e.g. Aquathon, eScrip, Clorox
Product Testing, etc. Organize Aquathon and communicate with
membership regarding opportunities/deadlines. Estimated time
commitment: 10 hours/month.
Publicity: Promotes
Seahawks swimmers and teams utilizing multiples media outlets:
Bulletin Board at AquaticCenterentrance, compilation
of meet results and development of articles for the team website,
as well as all local publications. Serves as nominating
chairperson of the Nominating Committee. Skillset: Excellent
writing skills. Estimated time commitment: 10
hours/month
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