Sponsors
Partners
Arkansas+Swimming
Stephens
Volunteer Policy

Dear Dolphin Laser Parents,

As many of you know volunteerism is crucial in keeping any athletic organization running smoothly. We are so appreciative of the time parents volunteer and recognize their valuable time contributions as the heart behind the Booster Association.

The Dolphin-Laser Booster Association funds most of our Booster Association expenses through hosting swim meets. The Booster Association pays for all expenses except for payroll. The expenses include the following: pool rental, coaches travel and meet expenses, training equipment, Awards banquet, administrative expenses, awards for meets, running the summer league program, Team Unify website fees, awards/ motivation expenses, social expenses, and coaches education, to name a few.  The team host 6 meets during the short course season and 2 to 3 meets in the summer.  The profit made from these swim meets cover the expenses of the booster board. It can take from 60 parent volunteer positions for a one-day meet and up to 150 volunteer positions for a three-day meet. That averages about 30 volunteers for each session.

Organizing enough volunteers for the meet can be demanding and crucial to the success of the meet. The Booster Board has researched the volunteer requirements of other swim teams as well as of other children’s sports volunteer requirements.  Through this research we have put in place the below volunteer requirement policy. We feel in comparison this is a very friendly requirement, but one needed in order to fill the needs of volunteers necessary to run the meets.  Volunteer positions require very little training and if a volunteer is unsure about a position please contact the meet director for any questions.

 

In order to run a more efficient program, the Booster Board will implement the below volunteer policy.

 

 

Volunteer Requirement Policy

Parent involvement is required for the program to operate smoothly. The volunteer policy applies for the parents of all Dolphin-Laser swimmers who compete in USA sanctioned swim meets.
Each family is required to work at least Five 4 hour sessions for the short course season. If you are unable to complete the requirement a $250 volunteer charge will be billed to your Team Unify account at the end of the season. If your child swims fewer than the five sessions, your maximum number of required sessions must equal the number of meets that your child attends. If your swimmer is swimming in a team-hosted long-course meet, each family is required to work at least 2 sessions 
 
If your child is attending ASI State Championships, and we are hosting the event, parents must work an additional two sessions.
 
If we are attending State Champs and another team is hosting we may be responsible for providing two timers per session. If this is the case,each parent will be asked to time two hours for the meet. (this will not count toward your five sessions for the season).
 
Volunteers must signup on line prior to the event! Team Unify has a system for keeping up with your volunteer hours. You must sign up for your volunteer position under “job sign up” by midnight prior to the start of the meet. The jobs are on a first-come, first-serve basis, so please sign up quickly. 
 
Volunteers must also sign the volunteer check-in sheet located at the clerk of course/awards table in order to receive credit for their participation. It is the volunteer’s responsibility to sign in. Unless excused by the meet director, the volunteer must remain during the entire length of the session he is working, regardless of when the swimmers’ races are completed. 
 
Note: Bringing items to the hospitality room is always needed and appreciated.  We generally feed 30-40 coaches and officials at each meet.  However, this does not fulfill the requirements of the volunteer policy.  Only if a volunteer works a session in the hospitality room does it fill  the requirements.
 
Officials are excluded from the volunteer policy.