|
PARENT VOLUNTEER
PROGRAM
The success of SAC is dependent on the participation of all
parents. We host several meets each year as well as social
events, all of which necessitate many hours of volunteer work.
We have a Parent Volunteer Program requiring parents to take
an active role in their child’s swimming which means each
family will be responsible for donating time to the operation of
our swim club. WE NEED YOU TO
VOLUNTEER!
In the past, the Parent Volunteer system was based on earning a
certain number of points each year. Different point values
were assigned to different positions worked. We have
redesigned the system this year, targeting a clear Volunteer goal
in HOURS. This new system also allows for volunteer
hours to be tracked on our website software and hopefully will
allow parents to better track their own volunteer hours so there is
not a rush at the end of the year. As with any change, we ask
for your understanding and help in this new
process.
SAC has two levels of
required participation based on the practice group of your swimmer.
If you have more than one swimmer on the team then the Parent
Volunteer requirement is based on the swimmer who is in the group
with the higher hour requirement:
- Bronze, Silver, Gold, Senior
Groups
30 hours per family
- Red,
White, or Blue
Groups
20 hours per family
- Single parent
families
½ the above based on swimmers’
group
The Parent Volunteer Program year runs from Sept. 1 to August 31
and the billing rate is $33 per hour for any time
“owed” to the team as of August 31. However, if
you fulfill the hours requirement then no additional dollars are
“owed” to the team. Also,excess hours are not carried
over to the following year. Volunteer hours are earned via
jobs for helping with club operations, club support, and swim meet
operations. For swim meet operations, hours credited are for
home meets only. Parents are expected to help
with timing, officiating, and general swim meet operations at home
meets.
In addition, for some away venues, participating teams are
obligated to provide timers for one lane. In those situations,
parents who volunteer will not receive credit hours toward their
SAC obligation but volunteering is a great opportunity to share the
experience of a swim meet with your child and helping out at a swim
meet is a great way for parents to develop friendships and meet
other swim families. Furthermore, parents may need to
volunteer at home meets in which their child is not competing in
order to fulfill their obligation. We are a team and we all
need to work together to provide opportunities for all the
swimmers. Job opportunities to earn hours are advertised in
our weekly update on the SAC website and sign-ups are only through
the website.
Specifically, there are two
ways to earn your Parent Volunteer hours. The first is to sign
up for jobs that are necessary to run a swim
meet. Job opportunities for home
swim meets are advertised on the team website prior to the
beginning of each meet. A description of these jobs is
provided below. Every volunteer job that involves running a
swim meet is accompanied by a time hour credit. Time credits
for swim meet jobs vary according to the size and duration of the
level of swim meet. When you log into the website and click on
the event/meet you are interested in, the job opportunities will be
listed for the meet as well as the time hour
credit.
For example, the time credits for Splash Meets which are
intra-squad, short in duration, and require a smaller number of
volunteers will be less than the time credits for the Cactus
Classic which is SAC’s premier Memorial Day Meet that runs
over 4 days, is attended by numerous teams, and requires a
multitude of volunteers. If a meet runs ± 30 minutes
shorter or longer than the posted hour credit, credit will still be
for the posted period. Should a meet run excessively long,
then a larger adjustment will be made at that time. Check the
website for specifics at the time of the
meet.
SAC
attempts to predict the duration of each swim session based on past
experiences. Therefore, the hours posted on the website for
the jobs should reflect the actual time that will be necessary for
volunteering. Note: Parents will not receive a
time credit for timing their child in a distance event longer than
400 Meters since those events require a swimmer to provide their
own timer and lap counter.
The second way to earn
Parent Volunteer hours is to sign up for jobs contributing to club
operations and support. Many of the positions require
a year-long commitment or are time intensive. These positions
include Swim-A-Thon Chairperson, Hospitality Coordinator,
Concessions Coordinator, Swimmer 6 Coordinator, and Spring Banquet
Chairperson as well as other positions. If you sign up for
one of the year-long, annual positions, it is very likely that you will meet your volunteer
requirements. Other positions that support these
main positions are also credited at an hourly rate. For
example, a Banquet Assistant is credited at an hourly rate as are
Special Events volunteers, Swim-a-thon volunteers, the team
bookkeeper, etc. These positions and their descriptions will
be posted on the website soon but if you have an interest now in
any of the ones mentioned above, please email Judy in the SAC
office.
If you have any questions, please feel free to contact one of the
Board members (email addresses on the website) or Judy in the SAC
Office. As noted above, the success of SAC is dependent
on the participation of all parents. We really need parents’ time and
efforts. We do not want people to “owe” time at
the end of August when there are so many opportunities for everyone
to benefit from parental involvement. WE NEED YOU TO
VOLUNTEER!
|
