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J. PINK AND BLUE CARDS
Value: 1 shift credit per shift worked
• arrive at designated table on south side
of pool 45 min before meet starts
• post laminated “pinks” and
“blues” signs visibly for Elks swimmers
• make sure coaches turn in pink and blue
cards before meet
• arrange cards in event order (laminated
sheet provided)
• blue cards for boys’ events
• pink cards for girls’ events
• hand cards out to kids, checking their
name, event, age
• return laminated sheets to proper folder
and store items in designated area in guard room
K. CONCESSIONS/FOOD
Concessions Coordinators
Value: 4 credits for head coordinator Robin
Kelly – 303.530.4435 –
robinjb@comcast.net
• organizes/purchases staples for the meets
(plates, cups, napkins, etc)
• organizes Concessions plastic container
with needed items to be used at each meet (duct tape, scissors,
pens, pans/trays for food display, knives, etc)
• picks up pizza oven from Nick &
Willy’s along with pizza cutter and 60 salad containers PRIOR
to first meet and places in storage
• organizes meeting of concessions
coordinators and volunteers prior to first meet and trains
• sets up vendors for volunteers’ pick
up of bagels, pizza, burritos
• creates one menu and laminates it for use
at each home meet
• sets up initial bank drawer and lock
box
• sets up reimbursement procedure for
volunteers who pick up goods
• outline set-up for Friday night and
Saturday before the meet
3 credits for each home meet’s
coordinator
6/6 home meet:
6/20 home meet:
7/11 home meet:
• Organizes food purchases for the upcoming
meet, re-stocks staples, etc
• Communicates with previous meet’s
coordinator and head coordinator about amount of food in relation
to opposing team’s size
• Helps set up the night before
• Oversees meet’s concessions,
delegates jobs among volunteers
• Distributes free lunch coupons to home and
visiting coaches at home meets
• Keeps tally sheet of items sold
• Enters tally into spreadsheet that keeps
track of revenue
• Tallies bank drawer
• Reimburses according to procedure and
saves receipts
L. concessions volunteers
Value: 1 shift credit per shift worked
• Set-up and run concessions, which
includes:
• Organizing donated and purchased food
• Prepare some foods on-the-spot
• Use oven, microwave, blender, etc
• Exchange money for goods and provide
correct change
• Assists in tallying number of items
sold
• Provide water cooler and cups for timers
and monitor for filling
• Clean up and break down concessions after
meet
M. Concessions suppliers
Value: ½ shift credit
• Volunteers in this area will be doing one
or more of the following:
• Prepare and deliver 15-20 salads
• Prepare and deliver20-30 turkey wraps
• Pick up/buy and deliver ice, bagels,
burritos, etc
• Buy, cut up and deliver watermelon or
other fruit
• Donate homemade goods (muffins, cookies,
etc)
• Purchases for burritos, bagels, wraps, and
pizza will be reimbursed
• Items baked at home, ice, and fruit count
as donations and will not be reimbursed
N. Clean-up – 4 people per shift
Value: 1 shift credit
• Return pool to pre-meet condition
• Lounge chairs back on pool deck
• All meet equipment returned to storage
room
• Take down tents and tarp and put back in
storage area
VOLUNTEERS: NEXT PAGE
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