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One-time or special/ongoing jobs
Age group coordinators
Value: 4 shift credits
• one is needed for EACH boys’
group and girls’ group within EACH age group, except for the
13-18 year olds, who will have one coordinator for all.
• is a liaison between age-group
coaches and age-group parents
• builds relationships between age-group
swimmers via planned activities ( at least 2)
• organizes parent snack schedule for
Fridays or another designated day during the week for informal
gathering of age-groupers
• assists parents proactively by
disseminating team info, meet location, warm-up times, swimmer race
assignments, etc weekly
• good for someone who is organized, has
good communication skills, attention to detail, is patient, and can
plan fun events
Pre-Team Coordinator
Coordinator:
Value: 4 shift credits
• organizes parents to run pre-team meets,
of which there are only 2
• meets are in the evening during the week,
usually 6 pm and last about one hour
• jobs needing filling include: starter,
timers, heating, ribbons, etc.
• meets are on a much lower scale than team
and are informal
• there is no concession stand to
organize
Landscape Day
Landscape Coordinator
Value: 3 shift credits
Coordinator: Kent/Anne Knutson 303-444-0737
ajanicki@aol.com
• coordinates with Curt Colby and Elks to
determine date and time for Landscape Day
• solicits flower donations at parent
meeting
• meets with Curt to identify any special
projects or needs
• contacts volunteers with reminders for
shift work times, flowers, and tools
• provides coolers with water and ice for
the work day
• supervises check-in and check-out
procedures on the workday
• ensures availability of appropriate
tools/supplies, including: lawn mower, hedge trimmer, leaf
blower/sucker, weed wackers, heavy duty branch clippers or tree
saws, brooms and dustpans, hoses, garbage bags, flowers, potting
soil
• supervises volunteers on projects, ensures
everyone stays busy and projects are completed
• cleans up at end of day
• follows up to report volunteer
fulfillments and credits
Landscape volunteers
Value: 1 shift credit per shift
• required to donate flowers or potting soil
and bring tools (labeled!)
• expect the work to be hard and physical,
sweaty and outside. You will get dirty and may get
blisters!
• You may be required to: sand and
paint anything from the decks to lifeguard chairs, building
exteriors, weed flower beds, entryway or concrete areas, mow grass,
trim trees and/or shrubs, edge sidewalks, scrub deck chairs, clean
bathrooms, sweep up clippings, shovel trash or dirt, lift equipment
or trash, repair equipment, install starting blocks, haul debris,
plant flowers, or construct the shade structures.
• The workday typically runs from 10 am to
3pm
• The 15-18 year old male swimmers have been
particularly helpful in the past ☺
• Shift availability is limited – some
spots have been reserved for pre-team parent volunteers because
pre-teamers no longer participate at regular meets
Clothing Orders and Sales
Clothing Coordinator
Value: 4 shift credits
Coordinator: Christy Lapp
303-440-5698 busterlapp@earthlink.net
• Provides clothing samples and order forms
for team clothing (suits, sweats, shirts, etc)
• Organizes ordering
• Submits order after board approval
• Ensures delivery of clothing and receipt
of payment for clothing
• Organizes help from clothing volunteer for
possible obligations of clothing sales for BVSSL at pre-lims
Clothing volunteer
Value: 2 shift credits
• Helps coordinator gather clothing orders
at parent meeting
• Helps distribute clothing to swimmers at
practices
• Assists in collecting money
Team Files & Swim Records
Value: 2 credit shifts
Files and Records volunteer: Nancy Reck
• Works closely with scoring and coaches
from the start of the first meet and each one thereafter to
determine team and league records set, including finals
• Updates record board at Elks after each
meet (if needed)
• Elks record board located at west
end of pool
End-of-Season Banquet
Value: 4 shift credits
Banquet Coordinator: Juli Wardlaw
juliwardlaw@yahoo.com
• Secures end-of-season banquet location
• Coordinates date and location with
Elks BEST parent committee
• Coordinates menu selection, budgeting,
decorations, set-up
• Oversees volunteers in specific areas
listed
Banquet volunteers:
Value: 1 shift credit
Volunteers may be involved in any or all of the following:
• Sell tickets to specific age groups at
practices and meets
• Be available by phone or e-mail for ticket
sales/questions
• Coordinate marketing of banquet and ticket
sales with age group coordinators
• Help with banquet set-up
Registration & Web Site
These volunteers magically take care of the Elks website,
update information, and make registration
just…happen!
Registration and Web site wizards:
Jil Schwanke-Godesiabois
720.244.8061
jilsg@comcast.net
Nancy Reck
nmlcr@yahoo.com
Slide Show
Value: 4 credit shifts
Coordinator: Julie Spear
juliespear@comcast.net
• Collects digital photos from parents
• Organizes collecting procedure and alerts
all parents regarding photo collection
• Assembles photos into season ending slide
show for banquet
• Produces a DVD from slide show for
purchase
Awards
Value: 4 credit shifts
Awards volunteer:
• Starts at the beginning of July to
organize awards
• Works with the coaches to order plaques,
certificates, longevity ribbons, medallions, and trophies for the
Banquet at the end of the season.
• This information is collected primarily
from the coaches and is kept secret until the Awards Banquet.
• Awards: High Point Awards, Most
Improved, Team Worker, Best Effort, Most Dedicated, Sportsmanship,
Perfect Attendance, Old Yeller (parent), Best Excuse, etc.
List varies year to year.
Swim-a-thon
Coordinator: Joan Kopp
jbaronkopp@aol.com 303-447-0068
Value: 4 shift credits
• Organizes promotion on event, including
sending pledge form to registration person for the website, along
with any advertising for the event
• Enters laps and $$ pledged form each
participant
• Collects $$ and performs ongoing
accounting for $ paid/owed
• Collects all $$
• Oversees other volunteers
Assistant coordinator (Swim-a-thon): Vicki
Criss vickicriss@earthlink.net
Value: 2 shift credits
• Helps get the word out via contacting
age-group coordinators
• Organizes and instructs counters at each
age-group swim
• Gets pledge sheets to data entry person
and returns to counters
• Helps to communicate to age-group
coordinators about $$ collection
Poster volunteer(Swim-a-thon):
Value: ½ shift credit
• Responsible for 4 posterboard-size (2 ft X
3ft) advertisements that are laminated and hung in designated areas
of the Elks pool complex
• Hang them as soon as date is set for
swim-a-thon
Lap counters/food donors(Swim-a-thon):
Value: ½
shift credit per each age-group counting
• Helps set up chairs at end of lane for lap
counters
• Bring home-made goodies for food
table
• Count laps for one hour ( works well to do
this when your child swims)
• Records laps on pledge forms
• A good pre-teamer job
Food
table volunteer(Swim-a-thon):
Value: 2 shift
credits
• Sets up food table for each age
swim-a-thon time slot
• Organizes goodies brought in for each age
group
• Cleans up afterward
• Needs to be at the pool for each
age-group’s swim (4 groups)
• Occurs on picture day, except for 13-18
year olds who swim early the next morning
Pentathlon Coordinator:
Value: 4
credits
1. Find out
entry deadline and date for pentathlon (from coaches).
2. Let age-group parents spread the word about pentathlon well
BEFORE the entry deadline, to see who wants to swim
3. Communicate with coaches and parents well before deadline to
collect entries, checks, verify swim times, and get written
commitment from parents about helping with timing AT the meet. Each
child should have a piece of paper with times for all 5 events and
a written signature from parent saying that they will help time at
the meet (in addition to the entry fee check).
4. Organize and post (at pool or electronically via email) timing
schedule with names of families attending ahead of time (this has
been a problem in the past)
5. Assign family to bring team tent or small pop-ups for Elks
6. Attend pentathlon all day and make sure that Elks parents rotate
through their timing shifts smoothly and distribute t-shirts to all
Elks swimmers at the meet. Each team must provide their own watch
timers, so be sure we have enough.
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