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The following information can also
be downloaded. Click here
(pdf).
General Coordinator Responsibilities
• Responsible for reminding
volunteers regarding shifts for the upcoming meet
• Train or review with volunteers the job(s)
of the day; may meet with season’s volunteers in
advance for training as needed
• Organize events, distribute job
assignments, etc, depending on specific coordinator position
• More details listed under specific
coordinator listings, read on!
General Volunteer responsibilities
• SHOW UP to your job
• Show up to your job ON TIME
• Report to the day’s volunteer
coordinator and acquaint yourself
• Know your specific duties
• Be open minded and learn a new position
from an experienced volunteer
• Ask questions
____________________________________________________________________
HOME MEETS
Home meet volunteering – where do I start?
Volunteer sign-in at home meets will occur at the east pool
entrance. Here you will find that day’s volunteer
coordinator, a table with a sign-in sheet listing the jobs and
volunteers for the day, and name tags. Introduce yourself to
the day’s coordinator, sign in, slap on a nametag and report
to your area. Generally, 1st shift volunteers must sign
in between 7:00 am and 7:30 am. Exceptions do exist and it is YOUR
RESPONSIBILITY to read the job descriptions and know when to report
to your job. If you don’t know, ask!! If you
haven’t received an e-mail reminder several days before the
meet, contact Siga Andrew 303-884-5085 immediately. She will
let you know who you should contact. 2nd shift
volunteers must sign in before event #35, around 10:00 am.
Slap on a name tag and find your place! That day’s
volunteer coordinator will be available to assist you if you are
not sure where to go.
A. HOME MEET COORDINATORS:
Three slots total for the season, one coordinator
per each home meet (6/6,6/20,7/11)
Value: 3 credits per each meet
Home meet coordinator:
• Sends out reminder to upcoming
meet’s volunteers (who do not have a direct coordinator) at
least 4 days prior
• Notifies each coordinator that he/she is
the coordinator for the upcoming meet
• Has general knowledge of how a swim meet
works, where all of the jobs for the day’s meet are
located, reviews detailed job manual before meet to help explain
jobs where needed
• Has, in his/her possession, meet’s
jobs manual (stored in the lifeguard room) that lists all jobs in
detail
• Provides a volunteer check-in site at the
east gate of the pool by 7a.m. (for 8 a.m. meet start). This
includes a master list of the day’s volunteers with space for
signatures; name tags, sharpie.
• Mans check-in site at 10 a.m. to check in
2nd shift volunteers
• Floats the various job sites checking in
with new volunteers, particularly those who do not have a
coordinator or experienced person helping them
• Is the “go-to” person; this
coordinator needs to be able to problem solve and be
resourceful; alerts Curt (or appropriate authority) regarding
significant problems that come up
• Recruits wildcards for their jobs if
positions need to be filled
• Helps out where needed temporarily; he/she
is NOT a wildcard!!!!
B. FRIDAY NIGHT SET-UP POSITIONS
Value: 1 shift credit
Friday Set-up – 4 people per meet
• Begins at 8:00pm on Friday night before
the meet!!!!
• Set-up per diagram posted at east end of
pool
• Rope off pool areas
• Includes the following areas:
o Heating chairs: 6 rows of 6
o Starter’s are: table and 4 chairs
o Judging: area roped off
o Coaching: area roped off, 10 chairs
o Pink & Blue: table
o Concessions: table under tent, garbage cans
• Put all the lounge chairs in the east
building
• Pick up any trash around pool
C. SATURDAY MORNING SET-UP POSITIONS
Value: 1 shift credit
• For someone who is an earlybird!!!
• Start at 6:30am (for 7:30am home meets,
start set-up at 6am)
• Set up large tarp and 6 portable tents for
Elks team on grass
• Hang Elks banner on tents
• Set up tables for ribbon writing and
volunteer sign-in per chart posted at east end of pool
• Two smaller tents for Pink and Blue table,
Starter table, ribbon writing
• Put up all the signage- pinks and blues,
scoring, heating board, etc.
• Help with sound system, run extension
cords
• Rope off diving board
access
D.
HEATING POSITIONS
Heating volunteers:
Value: 1 shift credit
• Help line up kids according to events
• You will work with a hired guard who knows
the heating specifics; your job is to help identify the kids
and help the hired person line kids up in event and heating
order
• Move them to the start blocks at the
appropriate time
• Can keep a straight head amidst wandering
kids and noise
• Has a sense of organization and structure
and procedure
• Able to stay cool and in control during
chaos
E. TIMING POSITIONS
Timing Coordinator
Value: 1 shift credit per shift worked
• Sends out reminder to upcoming
meet’s timing volunteers at least 4 days prior
• Instructs timers just prior to shift
start
• Has knowledge of league rules regarding
timing
• Oversees timing area during shift(s)
Coordinators for 2009: Alain Valette
Valette@wcox.com
Timers:
Value: 1 shift credit per shift worked
• Collect card from swimmer and verify
correct name, event, lane, and relay order
• Operate stopwatch
• Record time(s) on appropriate pink or blue
card and pass it to the runner
• Doesn’t mind standing in the sun
Back-up
timer
Value: 1 credit per shift worked
• Starts his/her stopwatch with every
start
• Assists in timing when someone’s
watch has malfunctioned during the start
• May be used in particularly close
races
Runners:
Value: 1 shift credit per shift worked
• Take cards from each timer once time is
recorded
• Deliver them to the scoring table in the
east building
• Lots of walking!! (sometimes very fast
– not afraid to tell people to clear out of the way)
F. STARTER
Value: 1 shift credit per shift worked
• Responsible for running the meet
smoothly
• Starts each race with specific phrases
• Announces heating for events
• Announces changes in shifts
• Helps pick places in close races
• Must be a very timely individual with a
very good sense of meet process
G. STROKE JUDGE POSITIONS
Head Stroke Judge
Value: 2 shift credits
• Verifies qualification of each stroke
judge
• Attends judge meetings/clinics
• Sends reminders to judges regarding shifts
at upcoming meet
Head Judge: Myla Houlihan
mylaswim@comcast.net
Stroke judging volunteers:
Value: 1 shift credit for attending stroke judging clinic
(see below)
1 shift credit per shift worked
Only PRE-APPROVED volunteers may sign up (approved by Elks head
stroke judge)
• Attend stroke judge training session with
judges Tuesday, June 2nd , 2009 at Meadows pool 6pm
• Walk along side of pool checking for legal
strokes, kicks, wall touch, diving entry (relays), etc.
• On their feet the whole shift
• Attendance at clinic plus 3 shifts (one
per meet, for example) fulfills all volunteer hours
H. SCORING POSITIONS
Scoring Table Coordinators:
Value: 4 shift credits
• Send reminders to scoring volunteers
regarding shifts at upcoming meet
• Obtain, maintain, and set-up two
PC’s and printers for each home meet
• Obtain entries from both teams and provide
entry printouts to heating area, starters, etc.
• Train volunteers in software use, time
averaging, result entry, etc
• Compute and post on –going score
• Coordinate with ribbon writers , print
ribbon labels
• Compute final score, provide meet results
to coaches and post on web page
• Must work efficiently with Ribbon Writing
volunteers/coordinator
Scoring Coordinators: Andy Weinheimer – 303.444.0741
– wein@ucar.edu
Mark Gershman
– 303.443.9365 – mdg@qwest.net
Score volunteers:
Value: 1 shift credit per shift worked
• Need to be able to average 2 times
(calculators provided if needed)
• Able to read data (swim times) from pink
and blue cards to the data entry person
• Enter data from cards – if you are
not intimidated by terms like “Esc”,
“Ctrl-P” or “mouse click” , know how to use
a mouse and type, you can enter data
• Work inside the east building, out of the
sun
• Experienced scorers and new volunteers who
are not afraid of the computer are a good mix during a
shift
I. RIBBON WRITING POSITIONS
Ribbon coordinator: Susan Linde
slinde@boulderhistory.org 303-541-9585
Value: 4 shift credits for the season
• Organizes team files before first meet
• Orders ribbons and makes sure there are
enough for every meet
• Organizes ribbon items in guardroom for
volunteers
• “Re-cycles” un-used ribbons,
sets up for next meet
• trains each shift at every home meet
(about 10-15 min each time as needed)
• does not need to stay with ribbon
volunteers if they know what they are doing
Ribbon volunteers:
Value: 1 shift credit per shift worked
• Note*** 1st shift is 8:30-11:30, 2nd shift
is 11:30-2:30
• Set up ribbon writing area according to
instructions; tables are set up just outside the east building in
designated area
• Receive printed ribbon labels and
pink/blue cards from scorers
• Stick labels onto corresponding place
ribbons
• Separate event ribbons according to teams
(Best box and Away box)
• Separate pink/blue cards into team
boxes
• File BEST ribbons into team’s
individual swimmer files
• An administrative, sit-down job at home
meets
• return all materials to appropriate
storage area after the meet
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