Meet Management Forms

Meet Management Forms


Meet Bid Form (Fillable PDF) - 1/2020

**To Save the form - "PRINT "to PDF and save file as normal.  Simply saving the form results in a blank document. 

USA Swimming Meet Approval Form E (Formerly Form F)

Memo regarding hosting an 'Approved' meet  (Updated 7/24/2017)

Meet Reservation Form - PDF - Word

State Championship Meet Bid Application
This is a "fill-in" form.  Right-click, "Save Target As" and save it to your computer and run it from there so you can save the form and email it. 

State Meet Manual Entry Forms - PDF - Word

Hy-Tek Meet Manager Directions

Coach Check-in Form - PDF - Word 



Swim Time Reporting Forms

Questions about Observed Meets should be directed to: 

Sara Landolt (

Procedures and Forms for submitting times for SWIMS Database, Wisconsin Records, Top-10 and NTVs from Sanctioned, Approved or Observed Meets - DOC - PDF

Observed Swims at High School Meets - PDF

Observed Swim Certification Report

Request for observing season ending championship meets - Form "B" - PDF

Request for observing non-season ending meets - Form "A" - PDF

Request to manually load Observed Meet times into SWIMS - Form "C-2"  - PDF  (fillable form)

USA Swimming Time Module Policy Manual - June - 2019 (with forms) - PDF

Online Application for officials to volunteer to observe 2020 WIAA Boys Sectionals & Championships 



Final Results Reporting Requirements:


Meet report form & financial statement form, along with unlocked meet back up file and pdf of final results should be emailed or mailed to:


Jeanne Drzewiecki
Sanction Manager
2514 South 102nd Street - Suite 120
West Allis, WI  53227


Pat Lewno
Financial Manager
5330 Linden Circle
Racine, WI 53406


Email an unlocked Hy-Tek Meet Backup file to:

Records Coordinator - Sara Landolt
Operations Manager - Angela Monty
Treasurer - Pat Lewno

Meet Report Form (Fillable PDF)

Meet Financial Statement (Fillable PDF)

Meet Referee Report - For Non-Championship Meets - Word

Meet Referee Report - For Championship Meets - Word


Financial Reimbursement Forms

Travel Reimbursement Form
(PDF)    (DOC)
Reimbursement forms should be mailed to:

Pat Lewno 
5330 Linden Circle
Racine, WI 53406

2019 Travel Reimbursement Meets - PDF


Travel Fund Policy - See the LSC Policy Handbook on the
LSC By-Laws & Policy Page

Outreach Meet Entry Reimbursement

email the Outreach Meet Entry Reimbursement Request to

Travel Reimbursement Requests rec'd as of 5-17-19 PDF







Miscellaneous Forms

Instructions for a Credit Card or ACH Payment to Wisconsin Swimming

Outstanding Service Award Form (2017)

Scholastic All-American Application

Racing Start Certification Checklist Form (2014)

Link to Online Report of Occurrence Form
Upon submission of the completed Report of Occurrence, you will receive an automated email indicating that USA Swimming has received the form.  You should save this email and also forward it to your LSC Safety Chair, Shane Ryan,, for reporting purposes.   Note: If you are unable to submit the online form at the meet, you may print a draft paper copy, document the necessary details and then you, or someone from your club, will enter the report online as soon as possible. Click here for draft paper copy of the form.