FALL / WINTER FEES

Minimum $100 tuition, $100 escrow and $60 USA registration due at registration per child.  Accounts will be invoiced on a monthy basis.  Fees are per month

• Fall / Winter billing will start on September 21^st and continue for six months
• Spring / Summer billing will start on May 21^st and continue for three months
• High School boys billing will start on September 21^st and continue for three months
• High School girls billing will start on December 21^st and continue for three months 

CWAC accepts cash, checks and ACH (debit) transactions via the website.  ACH fees are withdrawn on the first of each month following the invoice and will pull the entire amount owed for that billing period.  For example, if your tuition dues for the September 21 billing cycle are $50 and your meet entry fees are $25 then $75 will be withdrawn from your account on October 1.  Checks should be made payable to Chicago Wolfpack Aquatics Club (CWAC).  Please note your child’s name on your check and whether it is for tuition, meet escrow or equipment.  Payments should be:

• Hand delivered to Coach Stephens at UIC or Coach Clarke at EP
• Mailed to Coach Stephens at 1076 W Roosevelt Road, Chicago, IL 60608
• Set up as a secured recurring ACH transaction on the website  

Tuition assistance is available.  Please contact or speak with the head coach.

MEET ESCROW ACCOUNT

Each swimmer registered with CWAC must set up a meet escrow account.  This account contains funds deposited by the swimmer/family to pay for entry fees to swim meets.  Entry fees for one swimmer to an average two day meet are about $20 - $25.  For every sanctioned meet that an individual participates in there is a surcharge of $2.00 that goes to Illinois Swimming.  Entry fees will be charged after each meet and included in the monthly invoices.

CWAC requests that you start off with a $100 deposit in your escrow account.  Any swimmer who has an outstanding balance due on their account for more than one month will not be allowed to compete until the account is current.  When making a deposit to your escrow account please make a notation on the check as such.

Once the entries for a swim meet have been turned in to a host team, the swimmer is responsible for their entry fees whether they swim or not.

Please note that your child’s tuition account and escrow account are two separate accounts.

PRORATING OF TUITION

Swimmers who sign up and join the team are expected to pay for the full season.  Pro-rating of tuition is only done under the following circumstances:

• If start season late with head coach’s approval
• If change group during the season
• Special circumstances arise approved by the head coach

REFUNDS

Fees are not refundable unless (a) the program is canceled (b) a special circumstance arises or (c) you withdraw from a program for medical reasons.  Special circumstances might include moving, extended vacation, family crisis, etc.  You should immediately discuss any changes in your child’s status with their coach and notify the head coach.  If you do not notify the head coach, your account will be charged as though your child was training for that period.  In the event of a medical withdrawal you will receive a refund for the remaining program if accompanied by a physician’s order. 

CLUB TRANSFER
Swimmers who transfer from another USA Swimming team to join CWAC must fill out a Club Transfer Form at the time of registration.  All transferring swimmers are unattached for 120 days following the last date of competition as a member of the prior team.  While unattached, a swimmer may practice with CWAC.  The swimmer may also compete in meets but may not represent CWAC or compete on relays until the 120-day period has expired.  It is the transferring swimmers responsibility to acquire the signatures from their former club.