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BILLING
POLICIES
Effective August 15, 2009
1. Training fees are invoiced a month in advance on the
21st of each prior month. Families using ACH/CC
processing will have their end of month account balance withdrawn,
charged to their account on the 1st of each month. Manual
check payments should be mailed to Lisa Cameron, treas, 12 Justin
CT,Lititz, PA 17543(717-627-3147)
2. Invoiced amounts unpaid by the 15th of the following
month will be subject to a $15 late fee.
3. Meet fees are due and payable upon signup for a
meet.
4. NSF checks and bounceback ACH/CC recharges will be subject to a
$25 service charge or the prevailing bank fee, whichever is
greater.
5. All account charges, payments may be viewed by the family at any
time during the month by logging into your
account. It is the family’s responsibility
to timely review the account balance for
accuracy. Discrepancies should be brought to the
treasurer’s attention within 15 days of the
posting.
6. No paper statements will be sent.
7. Any swimmer joining the program mid year shall have that
month’s training fees prorated to the nearest half month,
i.e. joins before the 15th= full month, after the
15th= half month.
8. USS fees and family registration fees are
nonrefundable.
9. Members with balances 30 days overdue will be ineligible to
swim and enter meets(including meets where entry fee has previously
been paid) until account is brought current. Member accounts
60 days overdue will result in termination of membership
privileges.
10. Accounts will be automatically set up to bill training fees
monthly. Families wishing to take advantage of the 10% pay in full
discount need to notiify Lisa Cameron , treasurer, by August
10, 2009.
11. Any swimmer wishing to terminate their contract must notify
LAC Treasurer, Lisa Cameron in writing or email (verbal
notice to a coach is not proper notice). Notification
after the 15th will result in member being responsible
for a full month of training fees. All terminations are
subject to $ 75 termination fee. Any outstanding balance is due
immediately. No program fees are refundable after May
15th.(11 month swimmers only).
12. Pay in full discounts and sibling discounts are not
refundable. Families with multiple swimmers will receive a 5%
discount on the lesser training cost.
13. If a member is unsatisfied with the LAC program and wants a
refund, an assessment will be conducted to determine the cause of
dissatisfaction. Requests of this type will be evaluated on a
case-by-case basis. Members who are unsatisfied with the LAC
program after the first five calendar days of participation may
withdraw their membership in writing and be eligible for a full
refund of training fees but will forfeit the LAC registration and
USS fees. Again, these refunds will be considered on a case-by-case
basis.
Detailed below is a summary of the fees and/or dues that may appear
on the monthly bill. Each member will be responsible for these
financial obligations.
1. Monthly Training Fees- Each member is required to
pay the appropriate monthly training dues in a timely fashion as
set forth in this billing policy.
2. Meet Entry Fees - The entry fees (set by the host
team) are charged for each meet entered by a member. Meet entries
are to be prepaid by the participant. Once entry fees have been
sent to the host team or the meet program has been seeded for LAC
events, you will be responsible for the entry fees even if you
decided not to compete due to personal choice or illness, no
exceptions. Lack of knowledge of the meet entry process does not
waive meet entry fees. Swimmers who compete in a relay
will be charged the entry fee for participation in that
event.
3. Other –to include but not limited to caps,
clothing, travel costs to senior level meets, socials
I agree to be fully responsible for all charges incurred for
training fees, entry fees, and all other charges billed. I have
reviewed and am in agreement with the billing policies of the
Lancaster Aquatic Club.
______ Date: _________________________________________
Signature of Parent/Guardian
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