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Membership Agreement
(Updated 7/2012)
The Utica Shelby Swim Club is proud to welcome you to our club. The purpose of this document is to ensure an understanding between club members and the Utica Shelby Swim Club Executive Board about member family requirements for participation in the club.
For all families with Intermediate, Junior, Age Group and Senior Swimmers
Requirements for membership include:
1. Working as a Volunteer at our 3 hosted meets. Typically, each family is required to fill 2 job slots per family per meet – number of job slots per family is determined by the board prior to each meet.
2. Completing Mandatory Fundraising. Amount not fundraised by 2/15, will be billed to your online account on 3/1.
3. Paying all fees - both session dues and meet fees.
For families with ONLY Novice Swimmers:
Requirements for membership include
1. Paying all fees - both session dues and meet fees
WORKING MEETS:USSC has a long tradition of hosting outstanding meets. Hosting meets brings revenue into our club and helps offset the everyday cost of operating of our organization. Hosting successful meets require all of our family’s participating in working at these meets (The only exceptions are families who only have Novice swimmers). If you have a conflict, it is each family’s responsibility to contact USSC’s volunteer coordinator to make alternate arrangements or find someone else to fill their job slot. There is a per job slot fine of $75 for not working. For the 2012-2013 Short Course Session, USSC has been granted the Grab Bag Meet (October 26-28, 2012), the Odd Age Meet (January 18-20, 2013) and the 12 and Under Districts Championship Meet (February 22 & 23, 2013). Most parents choose to work the same session that their swimmer swims in. In most cases, parents will be able to leave their working position to watch their swimmer swim during the course of the meet. Parents, grandparents, swimmer siblings (over 14) or other adults may fulfill your family’s work requirement. A jobs table will be posted several weeks prior to the hosted meet. To access it, you will have to sign onto our website. Some sessions and some jobs fill very quickly and jobs are filled on a first come first serve basis.
MCSL meets: USSC participates in the Macomb County Swim League. MCSL meets are typically held on Friday night (approximately 3-4 hours). These meets are open to all of our BC swimmers and new swimmers along with all swimmers 12 years old and younger are encouraged to participate. USSC usually hosts two of these meets each year. While there is no parent work requirement for these types of meets, we welcome parent volunteers. We do need approximately 24 volunteers to run these meets. Working MCSL Meets does not fulfill your invitational meet worker responsibilities.
MANDATORY FUNDRAISING
All families (except families with only Novice swimmers), have a fundraising requirement of $200 – THIS INCLUDES FAMILIES WITH ONLY HIGH SCHOOL SWIMMERS.
Families with only Novice swimmersdo not have a fundraising requirement but we encourage you to support our club by using our Scrips & Kroger's programs, joining us at a fun restaurant night and of course, swimming in our Swim-A-Thon.
We have many options for fundraising including the Scrips program, Swim-A-Thon, restaurants nights, the Kroger Program as well as meet program and website ads. Fundraising credits accumulated prior to February 15th will count toward the 2012-13 fundraising season. Credits posting after the Febraury 15th deadline count will count towards the 2013-14 fundraising season. Balances owed on fundraising after the February 15th deadline will be due on March 1st. Please note the portion on Kroger program which spans January to February will post credits in April which is too late to count for the 2012-13 fundraising. However any credits (usually there are scrips and Kroger) posted from February 16th thru September will count on the 2012-13 season. If a family exceeds their amount of fundraising for 2012-13 prior to February 15th, the amount over will NOT be placed on the 2012-13 season. All balances start at zero on February 16th for the following season. Families joining USSC after December 15th are only responsible for $100 of fundraising (this does not apply to high school girls swimmers. All families of high school swimmers are responsible for raising $200). Our fundraising chair keeps track of all fundraising credits. Questions on balances or fundraising options should be sent to LeeAnne Gazzarato, our scrips chair, at ussc_scrips_chair@yahoo.com.
DUES AND FEES
Session Dues: Returning swimmers will find their group online. New swimmers, must tryout for one of our coaches before registering. Each swimmer will receive an assigned group at tryouts. The group assignment determines each swimmer’s practice schedule and fees.
USA Swimming Registration -Each swimmer must register through Michigan Swimming to be a member of USA Swimming. The current registration fee is $56**** & is included in the USSC registration fee. This provides the athlete with access to entry in all USA swimming meets, as well as deck insurance coverage for these meets and all practices. Every swimmer must have a USA Swimming membership card to participate in any club sponsored event, including daily practices.
Meet Entry Fees -Each swimmer is responsible for entry fees associated with individual events at invitational meets. These fees are assigned at the time our entries are sent in to the host team. Our club pays for relays and for all MCSL Entry fees.
Equipment Fees -Each swimmer is responsible for purchasing their assigned equipment and bringing it to practice daily. Several items will only need to be purchased once, others will need to be replaced as the swimmers grow and advance in groups. Please refer to the equipment list to see what your swimmer is required to have at practice. Each swimmer will receive a team t-shirt before our October Grab Bag Meet (included in registration dues).
Membership Termination Notice: Families who are enrolled in the online debit program who wish to terminate their membership during the season must notify by emailing: our Membership Chair at: usscmembership@gmail.com and Head Coach Erica Zuercher in writing 30 days prior to terminating their membership with USSC. Families terminating their membership will be responsible for all fees up until and including the month of departure.
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