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Job Descriptions
HOST Swim Meet Job Descriptions
 
There are several jobs that are available, please look at the description to see what training is needed before you sign up.  The age requirement for all positions is 16 and older. More detailed information regarding trained positions can be found at http://rslswimming.com/
 
TRAINING DEFINITIONS:
  • HOST TRAINED:  The team volunteer coordinator (Barb Warren) will briefly explain the position to new parents. This can be done before their shift or at the swim practice.  These positions are open to everyone and will require 10-20 min. orientation.
  • RLS (Rappahanock Swim League) TRAINED:  These positions require the parents to attend a RSL Training Session prior to season start. They are not difficult and open to everyone who is interested. These positions are crucial for the team. No meet can be held without trained officials!
 
ANNOUNCER:
HOST Trained position. Works entire meet.
Operates the Public Address system; announces the events and heats, results, swimmers’ names, and makes other announcements to keep everyone informed.
 
AWARDS CLERK:
HOST Trained position.  2nd shift only.
Separates medals and ribbons; places appropriate labels on awards. Ensures Head Coaches receive all awards by meets end.
 
SET UP/TEAR DOWN:
No training needed. Before and after the meet.
Prepare the facility prior to the event. Clean up after the event. This includes, but not limited to, moving tables, chairs, loungers. Handling lane lines, flags & poles, blocks, lights, banners along with concessions equipment.
 
CLERK of COURSE:
RSL Trained position.  Works entire meet.
Collects entry cards from each team. Organizes cards by events, heats, lanes. Ensures entry cards are handed out prior to start of event.
 
CLERK of COURSE ASSISTANT:
No training needed.  1st shift and 2nd Shifts.
Assists the Clerk of Course by organizing swimmers by events, heats, and lanes. Assists in handing out entry cards.
 
CONCESSIONS MANAGER: 
This is a HOST Board position.  Works entire meet. 
Plans, buys, sets up, organizes ALL concessions.
 
CONCESSIONS:
No training needed.  1st and 2nd Shifts
Sets up and takes down concessions area.  Working with food drinks, utensils, condiments as well as handling money.
 
GRILL MASTER:
HOST Trained position.  Works until the cooking is done (2-3 hours).
Responsible for manning the BBQ. Delivers food items to the concessions runner.
 
HEAD TIMER:
RSL Trained position.  1st and 2nd Shifts
Responsible for assembling/instructing all lane timers on their responsibility and procedures for timing prior to start of the meet. Assigns lanes, distributes and collects watches, pencils , and clipboards. Signals the Referee that all timers are ready. Starts two watches for every race in the event of a failure for any reason of an official timer's watch.
 
HEAT WINNER AWARDS:
No training needed. 1st and 2nd shifts
Stands behind lane timers and hands out the Heat Winner Ribbons.
 
LANE TIMER:
No training needed. 1st and 2nd shifts
Checks in with the Head Timer prior to start of the meet to receive instruction.  Receives lane assignment, stop watch, clip board and pencil. Upon sighting flash from starting device, starts their watch and stops their watch immediately when any part of the competitor's body touches the end of the pool.  
 
REFEREE:
RSL Trained Position. Works entire meet.
The Referee shall have full authority over all officials and shall assign and instruct them prior to and during the meet. Signs off on all DQ slips and can disqualify any competitor for any personally observed rules violation. Signs the score sheet at conclusion of the meet. 
 
RELAY COORDINATOR/ MANAGER:
HOST Trained position.  Works entire meet.
Instructs and hands out assignments to Relay Organizers prior to start of the meet.
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RELAY ORGANIZER:
No training needed. 1st and 2nd shift
Meets with Relay Coordinator/Manager prior to start of the meet for instruction and assignments. Responsible for gathering swimmers and ensuring they are in proper lane assignments prior to the start of their event. 
 
RUNNER:  
No training needed. 1st and 2nd shift
Runs score cards from the lane timers to the score keeping booth.
 
DATA COORDINATOR:
RSL Trained position. Works entire meet.
Enters swimmers times into the computer.
 
SCOREKEEPER NON- COMPUTER:
HOST Trained position.  1st and 2nd half
Assists the Data Coordinator by organizing and reading data so that it can be put in the computer.
 
STARTER:
RSL trained.  1st and 2nd shift
Electronically starts each heat when the swimmers are ready to start.
 
STROKE and TURN JUDGE:
RSL trained.  1st and 2nd shift
See job description at RSL training class.