SWIM MEET VOLUNTEER OPPORTUNITIES
URGENT NEED for Deck Officials/Stroke and Turn Judges(Home and Away Meets)
Our Officials are our ambassadors for the Neptune Swim Team and for the sport of swimming. They are responsible for ensuring that swimmers comply faith technical rules of swimming on stroke, kick, turns and finishes. NOT TO FEAR!! In-depth training sessions will be provided to those willing to volunteer. Please consider becoming a Neptune Official because without Officials, our swimmers will be prohibited from competing.
Responsible for working in the office and on deck entering the results from each event into the computer for final results. The system takes some time to learn so you would shadow someone who already knows the system.
Colorado Timing System
Experience working with computers is not necessary. Responsible for operating the system that gives swimmers their results.
OTHER SWIM MEET VOLUNTEER OPPORTUNITIES
(USA Swimming Rules and Regulations Articles 102.6, 204.6 and 205.5)
The meet director or awards committee chair should have already ordered the awards
before the committee itself is formed. This committee is responsible for organizing and
presenting the meet awards. Preparing awards for distribution takes time; pre-planning
and organization are essential. Awards can be sorted by event into labeled paper lunch
bags before the meet. Awards not collected by swimmers should either be forwarded to
the swimmer's club coach or representative at the meet or by mail.
This committee is responsible for serving refreshment (soft drinks and snacks) to meet
workers, officials and coaches. Meet workers will probably perform more efficiently and
cooperatively if they are provided with a meal and refreshments throughout the day.
This committee may also be responsible for making sure that water is readily available
in self-service type containers at various places on the deck. This can be particularly
important if your meet is held during hot weather, indoors or out. The hospitality
committee works closely with the snack bar committee and should be staffed by
courteous and outgoing personnel.
(USA Swimming Rules and Regulations Article 103.1-18.)
This should be a bigger committee whose members will work closely with the facility
personnel (lifeguards, marshals, timing equipment operators, etc.). In general, these
individuals are responsible for transporting equipment to and from the meet site,
preparing the facility and equipment for the meet, and cleaning up after the meet. The
meet marshals (described under Safety in Chapter 2) are included on this committee.
The facilities committee is also responsible for establishing a lost and found area and a
first-aid area with supplies, and for overseeing meet safety procedures.
The Chief Timer and Timers
(USA Swimming Rules and Regulations Article 102.17)
Timers are the key volunteers at all swim meets. The purpose of a competitive meet is
for each swimmer to achieve times; therefore, these workers must be diligent and
dedicated to ensure success.
Another key worker at any meet is the chief timer, who is responsible for recruiting both
the timers (three per lane) and runners prior to the meet and then supervising these
people during the meet. The chief timer ensures that all timers and their watches are
functioning properly throughout the meet, replacing timers or watches when necessary.
The chief timer's watch is started for each heat and is used to replace any watch that
may malfunction or that did not start during any given heat. The chief timer delivers all
times recorded by the lane timers to the meet recorders.
Runners, often the host club's age-groupers, shuttle material (e.g., seed cards, results)
from station to station during the meet. These workers are literally "runners." It is helpful
to have one person coordinating the efforts of all runners to avoid confusion and lost
material. Courtesy, praise and a small reward (e.g., a meet T-shirt) are all that is
needed to promote dedication in this invaluable group of volunteers.
(USA Swimming Rules and Regulations Article 102.21)
Meet announcers must be selected with great care. An announcer should have a clear,
pleasant voice and be able to function under pressure in the midst of a noisy crowd and
a demanding referee. A knowledgeable swim-parent with a pleasing "radio" voice and a
willingness to help can be an invaluable asset as an announcer, but must be
forewarned to remain impartial.
The Clerk of Course
(USA Swimming Rules and Regulations Article 102.18)
The Clerk of Course is responsible for much of the pre-competition paperwork at the
meet, and is the custodian of the scratch box and relay forms, when these are used.
The Clerk of Course should have a protected, but easily accessible, work location on or
adjacent to the pool deck during the meet. The functions described in the following
sections under Check-in, Seeding, and Relay forms are the responsibility of the Clerk of
For deck-seeded events, swimmers are required to check in with the clerk of course at a
specified minimum time prior to their event(s). This specified time, which can vary from
one hour to 5-10 minutes before the event(s), should be stated in the Meet Information.
Swimmers or coaches should be asked to initial or sign all of their check-ins and/or
Meet marshals must be selected for every meet and must be USA
Swimming members. They should be responsible individuals who can
actively monitor warm-ups and maintain order and safety in the swimming
venue. They are assigned by and report to the Meet Director and/or Meet
Referee. The marshal shall warn, order to cease and desist, or, with the
concurrence of the Referee, remove from the venue, anyone behavingin
an unsafe manner or whose actions are disrupting the orderly conduct of
the meet. To indicate their authority, marshals should be provided with an
easily identifiable uniform clearly visible to all in the venue. Bright orange
vests or armbands, or other brightly colored means of identification can be
Raffle Basket Coordinator
Responsible for creating raffle basket, including collecting donations from members. Selling raffle tickets at home swim meets.
Responsible for providing parking instruction/assistance to guests as they arrive.