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2018 Volunteer Coordinators

2018 Volunteer Coordinators

As the volunteer coordinator it is your job to make sure that your area is covered during a meet to keep the meet running smoothly and on time.  This includes emailing the volunteers prior to the meet to advise of the job they are signed up for and any special instructions they need to know prior to showing up for their shift.

Job Description/Expectation Coordinator Cell Phone
Age Group Parents

Two families each sign up for an age group as their responsibility all season. (6U Boys, 6U Girls, 7/8 Boys, or 7/8 Girls).  Both families work together to insure all home and away meets are covered, including Champs.  Both families do not have to work all meets together.  They may trade off. Responsible for helping swimmers get to ready bench, writing and distributing relay team slips, and helping parents write event/heat/lane information on swimmers’ arms.  Age Group Parents are the main point of contact for swimmers/parents/coaches for their assigned group. Committing to this job before the season allows for pre-signups.

6&Under Girls:

6&Under Boys:

7-8 Girls:

7-8 Boys:

Check-In Coordinator Receives/prints check-in reports the night before each meet.  Communicates with Check-in volunteers prior to each meet.  Works with Computer team to create meet program with Check-in volunteers at home meets.  This position includes Champs.  This role requires a very early start time.  Must be able to attend all meets or find a replacement.    
Hospitality Coordinator Works with our pro shop for hospitality services at all home meets.  Communicates with hospitality volunteers prior to each home meet.  Directs food prep and delivery to all home meet volunteers and coaches. Must also work 3 hospitality shifts.  Priority given to the Coordinator to choose shifts prior to opening of volunteer sign-up to rest of team.    
Set-up/Take Down Coordinator The Setup/TakeDown Coordinator has the opportunity to build a team of people to manage all aspects of the meet setup and takedown.  The Set-up/TakeDown team is vitally important for the successful start and execution of our home meets.  We are looking for a coordinator that will be able to assemble a team of 8 other people that will perform this task for the meets.  For away meets, the Coordinator needs to utilize the team to help get equipment to and from the away meet.  The equipment to a typical away meet will include some tents, tables, and spirit items.Priority given for the volunteer shifts for the Coordinator and the team members that are assigned to the Setup/Takedown team.


Meet Director      
Meet Official Coordinator (Stroke & Turn/Meet Referee/Announcers/Starters) Manages all meet official positions at all meets.  Will need to work at least 2 shifts in addition to Coordinator role.  Insures all meets have required meet official staff and will be on-call for shortages.  Priority given to Coordinator to work as Meet Referee prior to opening volunteer sign-ups to rest of team.  Requires experience and certification.    
Ready Bench Coordinator Key role during the running of a home meet.  Contacts all Ready Bench volunteers prior to each home meet and explains the Ready Bench process to ensure it is running efficiently. Must work 2 Ready Bench shifts in addition to Coordinator role.  Priority given to Coordinator prior to opening of volunteer sign-up to rest of team.    

Colorado Coordinator

- Lead pre-season test
- Co-ordinate & Train Colorado Volunteers
- Setup & test Colorado at home meets
- Work 3 home Colorado shifts - Priority given to coordinator prior to volunteer signups open to the team.

Computer Operator Coordinator

- Coordinate & Train Meet Manager Operators  & Runners
- Manage computer operations equipment & supplies
- Setup Meet Manager for Home meets Thursday night/Friday
        - setup and send to coaches/meet write time for review & approval
- At home meets:
        - Setup computer equipment
        - Run Scratch & generate meet
        - Monitor operations & point of contact for troubleshooting