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H2A Committee
Information
PUBLIC RELATIONS - Lindy Felix
& Jennifer Kerr
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Work with the
Coach before and after swim meets to get the results from swim
meets in the paper.
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Alert the paper of
higher level meets.
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Work with
Fundraiser co-chairs to get the word out about upcoming
fundraisers.
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Work with the team
photographer to put together the slide show for the
banquet.
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Works to promote team building activities" (ex: secret
swimmer)
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Sends blast e-mails to sponsors to let them know team progress
and achievements.
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Helps compile and distribute literature and e-mail slideshows
throughout the community.
CORPORATE SPONSORSHIP- Chris
Ellixson
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Work with the
President and Treasurer to find out the expiration dates of the
current sponsors.
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Send out flyers to
the membership to see if anyone is interested in putting their
business on the board.
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Write a letter and
send it out to various area businesses to find out interest.
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Follow up the
letters with phone calls or personal visits to the
business.
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Work with the
Public Relations person to see get copies of our team sponsor
disk.
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Update the board
with all new sponsors.
SOCIALS
-
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Work with
the Pre-Team, Nova, Bronze Group Coach to find out what
kinds of socials they would like planned (beach socials, bowling,
Bring a friend Friday, Ice skating)
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Book the dates and
times and alert the membership know.
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Secure and date
and time for the team banquet in August (St. Francis or the Moss
Creek pavilion).
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Alert membership
of the date, place and time.
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Work on the
swimmer gift for each swimmer.
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Work on gift for
those swimmers who will be graduating from High
School.
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Prepare the
menu
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Send out e-mails
to let membership know what kind of foods will need to be
brought. Dessert and
appetizers are brought by the membership.
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Choose a theme and
buy decorations.
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Make sure there
are enough paper goods.
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Purchase
drinks.
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Get volunteers to
help with set up and clean up.
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Make sure that you
have the equipment available for the slide show.
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Print the banquet
booklet, one per family.
REGISTRATION
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Attend monthly H2A
Board Meetings
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Be on deck for the
first week of practice for the new Short Course to help answer
questions from new swim families
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Make copies of
completed forms to give to Treasurer (along with payment), coach
for
USA
registration, Registration book, and Deck book (for
emergency).
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Keep the roster
up-to-date and team bulletin board with monthly
calendar.
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Update the Board,
Coaches, Newsletter, Public Relations, Fundraising, and Clothing
Chair persons on the roster weekly.
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Make sure each
team member receives t-shirt, practice cap, and team cap as noted
on their registration.
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Keep the team mail
box up-to-date with each new team member. Updating new and taking out
swimmers that have left the team. Including making sure that there
are always copies of registration materials located in the mail
box.
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Be informative and
friendly. The
registration person is generally the first person to greet a new
swimmer.
TEAM APPAREL - Carey Ann
Kelley
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Work with the
Coach and the registration person to find out how many t-shirts
will need to be ordered.
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Coach Jack has a
person who will do our silk screening for all our t-shirts and
Debbie from Lettrs on
Main
Street
does our embroidery.
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Put together an
order form to be put out to the membership that includes various
clothing items.
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Collect all monies
and provide a spread sheet to the treasurer to keep track of the
monies collected.
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Book Augusta Swim
Wear to come twice a year to sell team suits, practice suits,
goggles, fins, and various other team wear.
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Collect Parka
orders from the membership and get them to
Augusta
swim Wear for processing.
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Sell “fire
sale” items to the membership to keep our inventory
low.
GRANTS - Eric
Wammock
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Seek grants for
the team to apply for that would help with defraying the cost of
equipment, team travel, and various other team related
expenses.
TEAM
PHOTOS
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Organize team
photo shoot.
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Send out e-mails to let the
membership know the date, time, location, and team shirt or suit to
wear. This
includes securing location, coordinating date and location with
photographer, distribution and collection of order forms and
monies.
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Following up with make up day in
the event of in climate weather. Team photos are to be taken twice
a year, fall and spring.
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The team
photographer also aids in the distribution of the photos to the
team members who purchased them.
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The team
photographer should also aid in the collection of photos from
parents to help with the slide show for during the season ending
banquet.
FUNDRAISING - Colleen
Rzeczycki & Kim Collett
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Work with the
Treasurer and President to find out the team’s fundraising
needs for the coming year and find out what number has been
budgeted to be raised.
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Look into various
ways to raise the money. Swim
Marathon
, Sally Foster, Birdies for Charity.
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Secure dates for
the upcoming fundraisers and alert membership of the upcoming
dates.
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Work on prizes for
each swimmer. Usually
t-shirts, water jugs etc. have been given out in the
past.
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Post signage up at
the pool that includes each swimmer’s name. As fund come in
for that particular swimmer, post the monies so that it creates
excitement among the groups.
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Get exciting
prizes for the top winners. Donations from the community and
membership have been very successful in the past.
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Send out all
flyers and pertinent information via the internet and have the
information posted on the website.
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Work closely with
the Public Relations person so that the Community is aware of our
fundraiser.
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Keep membership
updated on the progress of the fundraising activity.
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Plan the day of
activities for the swimmers for the final day of the
fundraiser. Usually,
each family brings an appetizer or dessert and the team supplies
pizza.
HURRICANE MEETS - Suzanne
Reamy
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This includes
timing, Concession Stand, making copies of the heat sheet, doing
the computer to set up entries, and handing out
ribbons.
All Families are encouraged to
volunteer for at least one of our committees. This is a great way to meet other
swim parents and help out the team. Please sign up for one of our
committees on the sign up sheet attached to this registration
form.
www.h2aswim.com
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