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Without the volunteer efforts of everyone,
swim meets would not take place. In order to ensure that each meet
is run smoothly, parents must be available to work a two-hour
shift. Our team has many new swimmers so we’ve developed a
description of each volunteer position. Please see below for a
description of each swim meet job. Each position has a chairperson
to contact with any questions.
All swimmers must check-in with their team by
7:00 a.m. on the day of a meet or they will be scratched from the
day’s events. This job requires two people who are stationed
at tables by 6:30 a.m. at the meet to check in swimmers and parent
volunteers.
These volunteers direct every event. They
state the event, tell swimmers to take their marks, and press the
buzzer to begin the event. We will have two clinics at the Ripon
High School pool to learn starting. We will need to have at least
10 starters for the season and encourage all parents to come to the
clinics. Clinic dates and times will be posted.
There are three timers per lane each with a
separate responsibility. One timer will use a stopwatch to record
the time. One timer will write down the times recorded from the
stopwatch. One time will hand out ribbons to each heat winner. All
three timers will push their lane button for the Colorado time
system after each heat. We will need approximately eight timers
during each two-hour shift for home meets.
These volunteers sit at the head table on the
pool deck and call swimmers for each event using the P.A. system.
They also call for missing swimmers and make other announcements
during the meet. Two volunteers per meet.
Before each event, time cards must be
distributed to each timer group and then collected after the event
is over. Runners distribute and collect these cards and return them
to the data processor at the end of an event. Two volunteers are
needed for every two-hour shift.
These are the referees or judges who must
determine whether or not a swimmer has correctly competed in an
event. They walk up and down the side of the pool checking on the
swimmers in their assigned lanes. Stroke and turn clinics will be
offered at the Ripon pool where you’ll learn the fundamentals
of each stroke, how to make correct turns, and correctly touch the
wall to complete an event. We need at least 10 volunteers to do
stroke and turn. We encourage all to come to the clinic.
These volunteers will run the Colorado System
at the head table. The two jobs associated with the Colorado System
are the console operator and the verifier. The console operator
will run the Colorado system and print a hard copy of the results
from each heat. The verifier will compare the printed information
from the Colorado to the results from the stopwatch timers.
One volunteer per shift will input data
collected from the Colorado System into the Team Manager program to
run reports. The printer volunteer will print up reports for
distribution and another volunteer will cut the printed reports and
help in the distribution to staging, coaches, etc of reports.
This job requires you to take the
computer-generated result stickers and place them on ribbons to be
given to swimmers at a later practice.
During each two-hour shift, the volunteers at
each position are given snacks, coffee, water, juice, etc. The
volunteer uses a wagon to offer snacks and drinks to the
volunteers. You may also have to cut up fruit, muffins, or
pizza.
Gathers and organizes medley and freestyle
relays. Two volunteers are needed for the morning and afternoon
relays.
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