RESPONSIBILITIES

BOARD OF DIRECTORS

BOARD POSITIONS AND GENERAL RESPONSIBILITIES:

PRESIDENT and VICE PRESIDENT will work together to:

·          Call special meetings

·          Review and set club policies and procedures

·          Conduct meetings

·          Review coaching contracts

·          Provide counseling to coaches, board members, committee members etc

·          Provide long range planning

VICE PRESIDENT – additional responsibilities

·          Succeed President

·          Educating new members

·          Selecting team representatives

·          Communicating with parent representatives

TREASURER

·          Billing and collecting monthly dues

·          Establishing the budget

·          Maintaining a relationship with the bank, i.e. make deposits, etc

·          Provide a monthly and year end financial report

·          Paying bills

·          Processing payroll and benefits

·          File necessary tax reports

SECRETARY

·          Keep accurate minutes of meetings and distribute to board members

FUNDRAISING

·          Implement a fundraising program for major sponsors and smaller meet contributors

·          Establish target list of corporate sponsors

·          Maintain contact with existing and potential corporate sponsors

·          Manage relationships with corporate sponsors

·          Heat sheet advertising and promotion of the club

·          Other activities as voted on by the board

MEET DIRECTOR

·          Work with meet director

·          Coordinate all aspects of club sponsored meets

·          Responsible for all club equipment

·          Work with head coach to schedule swim meet dates in conjunction with available facilities

OFFICIALS

·          Responsible for recruiting and developing club officials

·          Responsible for coordinating officials for club sponsored meets

SPIRIT

·          Organize dinners and other key events (golf, movies, canoeing, etc.) to enhance team spirit

·          Organize banquet locations, menu, time, awards and agenda

·          Maintain and manage spirit wear items to be sold to club members

·          Organize parade float and participations

·          Order meet shirts and heat sheets to be sold at club sponsored events  

VOLUNTEERS

·   Coordinate all staffing for club sponsored meets

HOSPITALITY AND CONCESSIONS

·          Plan menu for club sponsored events

·          Purchase items for events

·          Clean and set up areas before events

·          Tear down and clean up both areas after events

COMMUNICATIONS

·          Coordinate advertising into local papers

·          Coordinate a monthly newsletter with head coach

·          Distribute flyers to all schools

·          Take and collect pictures of club members

·          Maintain pool bulletin boards

·          Maintain member folders

·          Maintain an active roster of members

·          Coordinate website and emails

ORGANIZATIONAL

·   Oversee development of committees

HEAD COACH

·          Conduct parent meetings

·          Maintain team records

·          Submit meet entries

·          Supervise and develop coaching staff

·          Provide meet entry information to treasurer for billing

·          Maintain proof book

·          Work with all committee chairpersons as needed