Discipline & Policy

The following discipline and policy procedure shall apply to all members of Four Corners Aquatic Teams, Inc. [hereinafter “FCAT”].  Members consist of all swimmers, as well as parents or legal guardians of all swimmers.

RESPONSIBLE BODY

The Board of Directors of FCAT shall be responsible for carrying out the discipline policy and procedure.

INITIATION OF DISCIPLINE POLICY

 The discipline policy and procedure is initiated by filing with the Board, the Team Representative, or any officer, a written notice setting forth the alleged misconduct.  The written notice shall state the member’s name, the alleged date of the incident, the nature of the alleged misconduct, and the names of any other persons involved.

DISCIPLINE PROCEDURE

 
Upon receipt of a written notice of alleged misconduct, the Board Member, Team Representative, or Officer shall immediately notify the President.  The President shall call for and schedule a meeting, in accordance with the By-Laws of FCAT, at which the notice and alleged misconduct shall be addressed.  If, due to the nature of the alleged misconduct, time does not permit for the calling of a meeting of the Board, then the President shall notify all Board Members by e-mail and/or telephone, shall receive input from the Board Members by e-mail and/or telephone, and shall call for a vote on action to be taken by e-mail and/or telephone.  The purpose of the Board Meeting shall be to determine the facts regarding the alleged misconduct and to discuss remedial and/or disciplinary measures to be taken.

DISCIPLINARY STEPS

 Depending on the nature of the alleged misconduct, the Board may take the following disciplinary steps to remedy and/or address member misconduct:

 (1)For a first (1st) minor offense, the Team Representative and one or more Officers shall contact the Member, advise of the alleged misconduct, receive any input from the Member, and advise the Member of the remedial actions recommended by the Board.  Written confirmation of the contact with the Member, together with a copy of the notice of misconduct, shall be placed in a disciplinary file maintained by the Secretary.

(2)For a second (2nd) or subsequent offense of any nature, the President of the Board shall send a written letter to the Member advising of the misconduct and of the remedial action required by the Board.  A copy of the letter, together with a copy of the notice of misconduct, shall be placed in a disciplinary file maintained by the Secretary.

(3)For a third (3rd) or subsequent offense of any nature, the President of the Board shall notify the Member that a hearing will be held at which the Member will be allowed to present a defense to the alleged misconduct.  At the conclusion of the hearing, the Board may vote to suspend the Member’s membership in FCAT or expel the Member from membership in FCAT.  The suspension or expulsion of one person in a Member’s family shall constitute the suspension or expulsion the entire family.  The President shall send written notice to the Member of the action taken by the Board.  A copy of the notice of action, together with a copy of the notice of misconduct shall be placed in a disciplinary file maintained by the Secretary.

(4)Steps one and two above may be bypassed in extreme circumstances, in particular, circumstances involving threat or danger of physical harm to any other person.
Adopted and approved effective the 3rd day of December, 2003.