BYLAWS OF
SIOUX FALLS SWIM TEAM, INC.
ARTICLE I
Organization and Purpose
Section 1. Organization.
Sioux Falls Swim Team, Incorporated, herein called and doing business as (dba) Snowfox Swim Team, is
incorporated in the State of South Dakota as a non-profit corporation and shall
be managed at all times in such a manner as to maintain qualifications for Section 501 (C) (3) of the Internal Revenue Code. The Snowfox Swim Team is
organized to provide a competitive age-group swimming program for children ages
5-19 in Sioux Falls and the surrounding area.
Section 2. Purpose. Snowfox Swim Team will build an aquatics program that
teaches and trains all levels of swimmers, emphasizing progress, team unity,
and family participation.
ARTICLE II
MEMBERSHIP
Section 1. A member shall be the parent or legal guardian
or person having custody of any competitive swimmer enrolled in the Snowfox
Swim Team, upon payment of dues.
Section 2. A member shall
have a voting membership upon payment of the Snowfox Swim Team dues.
Section 3. The benefits and
services of membership shall be available to any child who desires and is physically
able to participate in the Snowfox Swim Teams competitive swimming program.
Section 4. Dues shall be set
by the Board of Directors and collected by the treasurer.
ARTICLE III
MEETINGS
Section 1 The annual
meeting of members shall be held in September at a time and date to be
determined by the Board.
Section 2 At any
membership meeting only the members present shall have a vote with a simple
majority required for a decision.
Section 3 Notice of the
time, place, and purpose of all meetings shall be given to members by telephone,
electronic mail and/or U.S. postal mailing at least 28 days in advance of the
scheduled meeting.
Section 4 Special meetings of the membership of the Snowfox Swim Team
shall be called by the President at such time and place as necessary to
transact the business of the organization upon written request of ten (10)
members. Notice of the time, place, and
purpose of any special meeting shall be given to members by telephone,
electronic mail and/or U.S. postal mailing at least 28 days in advance of the
scheduled meeting.
Section 5. VOTING
(a)
Method Voting shall be by ballot. Ten (10) members shall have the right to
demand voting by roll call. Election of
Directors shall be by ballot.
(b) Decision All matters coming before the meeting for vote
shall be decided by a simple majority vote.
Section 6. An affirmative
vote of one-third of the members present is required to suspend the rules.
ARTICLE IV
BOARD OF
DIRECTORS AND OFFICERS
Section 1 The
Snowfox Swim Team shall be governed by a Board of Directors, herein called the
Board, acting in accordance with these Bylaws.
The Board of Directors of the Snowfox Swim Team,. shall be comprised of nine (9)
members elected from the general membership in staggered three year terms The head
coach shall be a non-voting member of the Board. The immediate past-president
may be an ex-officio member of the Board if their term has expired.
Section 2 At the first
meeting of the Board following the annual general meeting, the Board shall
elect from the Board the president, vice-president, secretary, and treasurer,
appoint committee chairpersons and name a delegate to the South Dakota Local
Swim Committee (LSC)
Section 3 At the annual meeting three members
shall be elected to serve three year terms.
Section
4. Board members resigning shall be
replaced by the board to serve the remainder of the unexpired term.
Section 5 The Board shall
carry out the mandates and desires of the general membership and policies of
the organization. The Board shall have full power and complete authority to
perform all legal acts and all business on behalf of the Snowfox Swim Team.
Section 6. The Board shall
have the authority to establish both standing and ad hoc committees as may be
necessary to further promote the interests and activities of the Snowfox Swim
Team.
Section 7. The President
shall preside at all meetings of the membership and of the Board of Directors, President
shall perform such other duties as may be determined by the Board and perform
other duties between meetings as typically bestowed upon an chief executive
officer.
Section 8. The
Vice-President shall perform all duties incumbent upon the President during the
absence or disability of the President and perform such other duties as may be
prescribed by the Board.
Section 9. The Secretary
shall have custody and care of the Corporate records of the Snowfox Swim Team,
shall attend all meetings of the members and of the Board, shall keep a true
and complete record of the proceedings of all such meetings, shall keep a list
of members entitled to vote and perform other duties as prescribed by the
Board.
Section 10. The Treasurer shall
keep correct and complete records showing at all times the financial condition
of the Snowfox Swim Team, shall be the legal custodian of all monies and other
valuables, shall maintain such bank accounts in the name of the Snowfox Swim
Team as necessary and approved by the Board, shall furnish at the Membership
and Board meetings full statements of the financial condition and perform other
duties as prescribed by the Board.
Section 11. In the event of the
absence of any officer of the Snowfox Swim Team, or for any other reason that
the Board may deem sufficient, the Board may delegate the powers or duties of
such officers to any other Directors, for the time necessary, provided a
majority of the Board approves.
Section 12. The presence of at
least five (5) members of the Board shall be necessary in order to constitute a
quorum for the purpose of conducting any business at any meeting of the Board.
Sections 13. The decision of the
majority of the Board present in person or by teleconference constitutes a
decision of the Board.
Section 14. Special meetings of the Board shall be held
by the call of the President or the majority of the Board. All members of the Board shall be notified
orally, electronic mail and/or postal mail the time place of any such
meeting. Notice of the meeting shall be
given at least three (3) days prior to the date of the meeting.
Section 15. Removal of Directors
(a)
Recall by
Membership Any Director may be
removed from office, with or without cause, at any annual, quarterly or special
meeting of members, which stated in its notice that such action was
contemplated, by majority vote of the members present.
(b)
Removal by
Board Action A Director missing
three (3) consecutive meetings or five meetings during a twelve month period of
the Board may be removed from office by majority vote of all the other Board
members.
(c)
Automatic
Removal A Director whose membership
is terminated shall automatically be
removed from the Board.
ARTICLE V
FINANCES
Section 1 The fiscal year
of the Snowfox Swim team shall commence on the first day of September each year
and conclude on the 31st day of August of the following year. All fees shall be set and approved by the
Board.
Section 2. The Treasurer
shall present the budget for the Snowfox Swim Team at the Annual Membership
meeting.
Section 3 All fees and funds collected by the association shall be
collected by the treasurer or such other person authorized by the Board and
deposited in bank accounts in the name of the Snowfox Swim Team.
Section 4 All expenditures
or withdrawals shall be upon signature of the Treasurer, President or such
other person authorized by the Board.
Section 5 All disbursements
shall be for purposes authorized by the Board.
Section 6 The Treasurer
shall maintain records of all receipts and withdrawals which shall be
open for inspection by the members at any Board or membership meeting.
ARTICLE VI
Section 1. BYLAWS
These bylaws, duly adopted in 1969 any and all previous bylaws and amendments
thereto, which are declared null and void.
Section 2. AMENDMENTS - to these By-Laws shall be
submitted in writing to the secretary at least thirty (30) days prior to any
annual or special meeting and shall be adopted at such meeting by an
affirmative vote of at least two-thirds of the members present.
Section 3. INTERPRETATION
Any question as to the proper interpretation of any provision of these bylaws
shall be determined by the Board.
Section 4. RULES
OF ORDER Roberts Revised Rules of Order shall be the parliamentary
guide for all meetings of the members, the Board of Directors or of Committees,
but shall not take precedence over these bylaws.
Revised September 13, 2005