New England Swimming

Wellesley Community Center

Wellesley, Massachusetts

April 4, 2007

 

Members Present: Ray Grant (SSA), Bob Gauvin (SCA), Kathy Dacey (BGSC), Dan Warner (NSSC), Mariella Allard (UN-NE), Ben Daus-Haberle (BOSS), Carol Healey (SAC), Joe Frazier (BGSC), Matt Craven (SAC), Sherry Wingfield (HRY), Sophia Slote (SNAP), Josh Stern (very tardy) (BOSS).� Guests:� Mary Riddell (NE-Office), Rick Osterberg (Webmaster), Dave Dornus

 

Secretary�s Report, Kathy Dacey (BGSC):� Minutes of January 8, 2007 meeting accepted.� Motion made to accept the minutes by Dan Warner (NSSC), 2nd by Bob Gauvin (SCA), motion passes.

 

Treasurer�s Report, Carol Healey (SAC):�

����������������������������������� Money Market Account:���������� $120,370.41

����������������������������������� Checking Account:������������������ $� 95,070.32

 

Reimbursement, Mary Riddell (NE-Office):� Motion made to reimburse the swimmers on the Reimbursement Sheet dated April 2, 2007 by Dan Warner (NSSC), 2nd by Kathy Dacey (BGSC), motion passes.

 

Annual Meeting:� Discussion regarding the budget, revenues are up from meets due to increased fees, so there is no immediate deficit.� This is temporarily enhanced because there is no charge this year for awards, as they were ordered last year and New England Swimming and Kathy Dacey (BGSC) have been diligent about monitoring left over awards and returns.� New England Swimming overall made money on the meets it ran, the meet programs were charged at a higher price, so money was made there.� The Open meet had 800 swimmers and because New England Swimming ran that meet no subsidies were paid out, consequently a profit is seen.� The Senior meet lost money.�

 

MIT is going to allow only 500 swimmers per meet � 250 per pool, which will reduce entry fees, reduce fees at the door, reduce programs sold, reduced money made at the concession.� This is going to be a major issue, which is probably going to be insurmountable.�

 

Next year the fee for registration will be $55.00.

 

Note:� At fiscal year end surplus funds from the budget are put into the Columbia Fund (money market type account).�

 

Budget note:� Cost of Officials - $29.95 per month for the email system, and rooms paid for championship meets.� Next year there will be no reimbursement for coaches going to national meets.�

 

Motion made by Dan Warner (NSSC), 2nd by Matt Craven to present this budget to the House of Delegates at the Annual Meeting, motion passes.

 

Nominating:� Mariella Allard, Chair (UN-NE):� Note made that Laura Matuzack (GMA), the current Age Group Chairman cannot run again, the Technical Committee has positions, Treasurer is open (although Carol Healey can serve again); the Senior Chairman has a 1 year position up, Nominating and Board of Review, which are 2 year positions have positions open.� There is no slate at this time, but there will be one by the Annual Meeting in May.� The Nominating Committee has information on the website, if anyone is interested they should contact someone on the Committee.

 

End of Season Meets:� comments on Regionals were all positive.� 12 & Unders was a good meet, the number of participants was good, and plans are to add entries for relays only.

 

Calendar Committee, Bob Gauvin (SCA):� There is a February 23, 2007 deadline for LC submissions.� The Committee was having trouble getting bids for championship meets, so they re-did the schedule and 12&Unders has been bid on by MTST for the Springfield facility.� Currently there are 12 long course meets, 3 short course meter meets and 3 short course yard meets.� Short course �07-�08 bids are due July 1, 2007.� The Committee is going to wait for the elections to be held to call for dates for SC championship meets, as the new chairpersons of these committees may make decisions which drive the calendar.

 

The Catch the Spirit Camp is going to be held at Wellesley College, see the website for specifics.�

 

Technical Committee, Dan Warner (NSSC):� No report, will schedule a meeting after the Annual Meeting in May.

 

Athlete�s Report, Ben Daus-Haberle (BOSS) & Sophia Slote (SNAP):� The Scholarship selection process is in discussion to further define criteria for who the coach will select to enter into the �lottery�.� There are to be two $500.00 scholarships.� More of an evaluation process is required.� The representatives will work with Pam Warner to hone the evaluation process.

 

Coach�s Report, Sherry Wingfield (HRY):� Reference is made to the report of Coach�s Meetings held at URI on 2/24/07 and MIT on 3/3/07.� Additionally, coaches want to get championship meet information up quicker, as this information is usually standard, this should be easy.�

 

Senior Meet report:� There was minimal feedback from coaches.� The coaches seem to want a championship meet format for the Senior Meet, along with making the awards ceremony more formal.� Coaches would like the bios to be part of the event, and look to the announcer to hype things up a bit more.� Discussion ensued regarding the quality of the bios and the announcer�s format in terms of flow and timing of a meet.�

 

Other Business:� Matt Craven (SAC):� wants to have New England Swimming support the National Swim Coaches Association�s Junior National meet with reimbursement.� This meet has been dropped from the reimbursement consideration list due to budget constraints, and there was no support for reinstating it.

 

The next meeting of the Board of England Swimming will be in June.� Watch for emails and information on the website.� The Annual Meeting is scheduled for May 5, 2007.

 

The meeting was adjourned at 8:58 p.m.

 

Respectfully submitted,

Kathy Oates-Dacey, Secretary

New England Swimming