What are the estimated costs for joining the
|Each additional child
|Quakertown Pool Usage Fee
||$40.00 PER CHILD (waived if a member of the pool)
Volunteer Commitment Contract:
|More than one child
||$200.00 (this is most you would pay for a family)
*** This check will be returned to you
once your required number of volunteer jobs is completed. Checks
are usually returned at the following meet after you have completed
your commitment. At the end of the season, if you have not
fulfilled your commitment as per the signed commitment contract,
your check will be cashed.
|Team Swimsuit (optional):
* These costs are approximate.
In addition, each swimmer is asked to make a
beverage donation at the beginning of the season. The beverage
donations will done via a signup on the website.
Please note: these items do not fulfill your volunteer
Do I need to buy my child a team suit?
Team swimsuits are not required, although we recommend
purchasing one for your child as it helps foster team spirit. Team
swimsuits will be available at D&J Sports on Route 309 in
Coopersburg, phone number 610-282-5895.
How many swim meets are there, and how long do
Our team is part of the Suburban Swim League, and there are 8
teams in the league. Over the course of the summer swim season,
there will be 7 regular swim meets - 3 or 4 home meets at our pool,
and 3 or 4 away meets at 4 different pools. The swim meet schedule
and directions to the away meets can be found on the website. The
League determines the schedule and rotates the meets, so that the
meets we swam at home the previous year are away this year, and
vice versa. Meets usually last about three hours, not including
driving time. There are also a Championship Meet and a Silver
will I see my child swim in a meet?
Each swimmer on the team will be entered in as many events as
possible in a meet with due consideration given to the
swimmer’s ability to swim the stroke. Other factors also play
a part in which events a swimmer swims. Remember, the coach’s
job is to supervise the entire swimming program; therefore, she/he
has the final decision regarding which events a swimmer will enter
in a swim meet.
should we arrive for meets?
||Swimmers should arrive by 4:45 pm
||warm-up slot 5:00-5:30 pm
||Swimmers should arrive by 5:15 pm
||warm-up slot 5:30-5:55 pm
If a swimmer is not present by 5:30 p.m., and prior arrangements
have not been made with the coaches, that swimmer will be taken out
of his/her events. Please notify Coach Dee if your swimmer(s)
will be late! We do not want any swimmer to miss a meet due to
lack of communication.
What if my child is sick on the day of a
If a swimmer becomes ill on the day of the meet, please call
Head Coach Dee (Diana) Coleman at 267-374-8582 ASAP.
What do I need to bring to meets?
The following is a suggested checklist for swimmers to bring to
- At least two towels (perhaps a blanket or extra towels to sit
- Swim cap (for girls, some boys also use these)
- Water bottle(s)
- Cards, music, book, etc. (Swim meets last about 3 hours and the
kids need something to help pass the time)
- Healthy snacks or money for the snack stand
- Parents might want to bring folding chairs for seating
- Good Attitude!!
What should I do if I take my child on vacation
during the season?
Please advise the coaches ASAP when a swimmer cannot attend swim
meets. Meet line-ups are done in advance and we need to know as
soon as possible whether or not your child is going to be
participating. The Vacation Log will be available each morning at
practice in our swimmer bins. Please write your child’s name
under those meets that he/she will be missing.
What is the team's attendance policy?
Swimmers are encouraged to attend practice regularly to improve
techniques and build endurance. Swimming strokes and techniques are
not learned at the same rate by each child. This is a seven-week
commitment to the Quakertown Summer Swim Team Program. See
DISCIPLINE POLICY for more information.
What is the coach's policy on club
Coach Dee’s Policy on Club training/year round swimmers:
In many areas of athletics, music, and academics as children grow,
they may find a particular area or talent that engages them in a
higher level of commitment or a desire for elite training. Our
program is quite unique in that we encompass ALL levels of talent
and commitment within our summer team. We have kids who practice to
maintain health and weight, kids who join for the camaraderie and
friendship, and kids who swim to compete on a seriously, intense
level but like a little less intense summer team. I LOVE that we
have been able to meet the needs of all and balance the involvement
of every swimmer within the confines of the league rules and
competitive spirit. Many of our “elite” swimmers
actually got their start with us at QSST and due to natural talent,
a love of swimming, and a dedicated work ethic have
“grown” in this sport to where they have moved on to
seek higher level training in a year round program. However, with
roots in QSST, those kids have summer friendships to preserve and
more QSST memories to build. Never knowing where the next J.O. or
YMCA champion may be blossoming, we encourage all our swimmers to
“put in what you want to get out”. TO BE CLEAR ON
EXPECTATIONS, I want to review our philosophy and policy. We hold
practice 5 days a week. Our practices are based on what we believe
is appropriate for the summer program swimmers who show up that day
and we adjust lane assignments as needed. We are a
competitive/recreational league program and have NEVER claimed to
be highly trainer or specialized coaches. All of us have had years
of experience with a sport we love and three of us are certified
educators, which I believe gives us valuable experience in working
with children. This year, we add two more coaches who have had
extensive training and coach in a very competitive high school
environment. We recognize that when a family makes the decision to
embrace a sport or activity at an elite level, there is a huge
financial, emotional and time commitment to that training regime.
Therefore, if any of our swimmers wish to swim year round and/or
train elsewhere during the summer season, we require that they
build their schedule to be able to attend at least one QSST
practice a week. They must plan to attend each regularly scheduled
dual meet. Champs and Silver Champs conflicts will be discussed on
a case by case basis with Coach Dee. Of course, we realize there
can be conflicts due to vacations, or other obligations, but by
following this guideline we believe we can continue to involve all
swimmers at all levels and be fair in the process.
What is the team’s refund policy?
Should you find that swimming does not fit for your child or
your family’s schedule, we will gladly issue a refund of both
your registration and your volunteer commitment check up to and
including the day after the second meet of the season. This date
will be posted on the website under our Calendar section.
Should you decide to quit the team after the stated deadline,
refunds will not be honored (this includes both your registration
AND commitment checks). Please note: All refund requests must be
made in writing to the QSST Board.
You have three options for this:
- There will be a folder in the bin should you wish to submit a
- On the home page of our website, click on the "Feedback" bar on
the top right side. Proceed to complete the "Feedback" form.
- On the home page of our website, click on the small pink
"Questions?" box in the bottom right corner. Proceed to send an
e-mail to the QSST Board.
How do I know if practice or a meet is cancelled
due to weather?
If it is absolutely pouring, practice will be cancelled. If it
is just showering, off and on, we will practice (they get wet
anyway!). In the event of inclement weather the evening of a meet,
check the website. We use the website as our main source of
communication, so we will be posting all information there. If
there is no mention of a meet being canceled, please plan to
attend. For those of you without internet access, if you do not
receive a phone call by 4:00 pm, please plan on attending the meet.
We are new to swimming. Will there be someone to
help us out the first season?
At the beginning of the season, there will be a New
Parents’ Meeting to go over many of the things listed here
under "Frequently Asked Questions". The website also contains
additional information to assist you.
How can I monitor my swimmer’s
All of the swimmers times for each meet event are posted on our
website. Each family is assigned a password that will allow you
access to your swimmer’s results. This way, you and your
swimmer can track their progress throughout the season.
What are Championships and Silver
At the end of each season, there are two additional
opportunities for swimmers to compete:
Suburban Swim League Championships take place the last
Saturday in July. Each of the eight teams in the League takes a
turn hosting Championships. This is an all-day event. Championships
include all events normally included in the regular meets, and
there will be multiple heats of each event. Swimmers qualify based
on their times for each stroke. This is a scored event, and the
coaches will consult with the swimmers to determine line-ups,
relays, and crescendos.
Silver Championships takes place on the Wednesday before
Championships. This is a long night, since it includes all teams
swimming all events, so there will also be multiple heats of each
event. The only exception is that there are no relays or crescendos
included in this meet. Swimmers qualify based on their times for
each stroke. Once again, the coaches will consult with the swimmers
to determine line-ups.
What types of awards/incentives are presented to
Throughout the season, there are a variety of awards/incentives
presented to the swimmers:
||Ribbons are awarded at each meet for the individual events and
relays that achieve a first, second, or third place time.
Exhibition swimmers in each meet will receive an
exhibition/participant ribbon for that event.
||These are presented to each year’s graduating seniors.
|Silver Champs and Champs Trophies and Ribbons
||At these two end-of-season meets, both trophies and/or ribbons
are presented to the swimmers.
|QSST End of Season Awards
||At these two end-of-season meets, both trophies and/or ribbons
are presented to the swimmers.
QSST End of Season Awards (Presented at our Splash Party/Awards
||These are presented to all members of the team.
|Katie Stauffer Award
||This award is given to one swimmer that exemplifies the
character demonstrated by our former swimmer and coach Katie
Stauffer. Katie was not only a hard working, talented swimmer, but
also very caring, mature and a dedicated young woman. Her
intelligence and kindness were some of her many strengths.
||This award is given to one boy and one girl swimmer who show
team spirit, hard work, and a love of swimming.
For each age group, both boys and girls, the following are
|High Point Award
||This is given to the swimmers in each age group who score the
most points over the season in individual events.
|Most Improved Award
||The coaches select swimmers in each group who they feel have
improved in various areas, not necessarily just improving their
||This is given to the swimmers that show dedication, team work,
spirit, and overall cooperation to the team.
Why are parents required to volunteer?
In order to successfully run a summer swim team program, as well
as offer the best possible season to our swimmers, parent volunteer
participation is crucial. Swimming is a sport that requires a
significant amount of "hands on" time.
- The QSST Board meets monthly from September through June in
order to prepare for the upcoming season. There are five elected
positions, each with a two-year term.
- Home meets require a minimum of 72 volunteers from our team, as
well as volunteers from the away team. At home meets, our parent
volunteers line up swimmers for events, time, write out meet
ribbons, and work at the snack stand.
- Away meets require a minimum of 21 volunteers, primarily to
time, score, and line-up.
- Volunteers also organize special celebration events for our
swimmers such as the Ice Cream Sundae Party, Pasta Party, and end
of season Splash Party/Awards Banquet.
- Lastly, volunteers assist in team fundraising efforts,
distribute team gifts, and prepare end of season awards.
Our goal is to have the majority of parents participate---it is
a great way to meet other parents as well as support your swimmers.
As a team, we need to provide as much cross-training as possible so
that the team has flexibility in filling positions, especially when
emergencies arise. Through increased volunteer involvement, we can
also ensure that the team retains its knowledge base, especially
when "experienced" parents move on as their swimmers leave the
What choices do I have for volunteering?
There are a wide variety of volunteer positions available. A
more comprehensive description of these positions and their
requirements are listed on the website. Briefly:
- QSST Board Member (5 positions available)
- Starter/Referee, Stroke/Turn Officials
- Meet positions: Set-up, Line-up parents, Timers, Scorers, Snack
Stand, Data Entry, Ribbon Writers, Food Preparation, Take-down,
- Committees: Awards/Ribbons, Fundraising, Senior Gifts, Splash
Party/Awards Banquet, etc.
Of course, you always have the option to not participate in the
volunteer program and have your commitment check cashed
What happens if a meet is cancelled, and I
volunteered to help at that meet?
If the entire meet is cancelled: a new volunteer list
will be posted once the meet make-up date is announced. The QSST
Board will assume that all those that volunteered for the original
meet date will fulfill their commitment on the make-up date. If
schedule conflicts arise for the make-up date, volunteers will be
asked to remove their names from the web-site sign-up sheet, and
then sign-up for another job in order to complete their required
If the meet is stopped during the meet: all positions
that have been completed will receive credit. This may vary based
on how far along the meet progressed prior to being stopped.
So, what's the difference between Yards and
Quakertown’s pool is 25 yards. Some opponents may have 25
meter pools or 30 yard pools (Palmerton). We will convert times for
record keeping to 25 yards. Conversion rates are as follows:
- 25 yards to 25 meters: Time x 1.094
- 25 meters to 25 yards: Time x .9141
- 30 yards to 25 meters: Time x .9113
- 30 yards to 25 yards: Time x .8333
All times posted on the website will have already been converted
to 25 yards.