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About/By-Laws

Welcome to the MISCA website.

Missouri Interscholastic Swimming Coaches Association supports and promotes the values and goals of the Missouri State High School Activities Association as well as the sports of swimming and diving. One of the primary functions of this organization is to recognize outstanding achievement by swimmers and coaches alike. MISCA provides the following awards for swimmers and coaches: (swimmers / divers) All-State (1-8), All-State Honorable Mention (9-16) and Athlete of the Meet; (coaches) Walter Lundt Award and Coach of the Year.

If you are a swimming or diving coach in the state of Missouri and are interested in joining MISCA please register for membership.

 
MISSOURI INTERSCHOLASTIC SWIM COACHES ASSOCIATION
CONSTITUTION and BY-LAWS
 
Article I – Name
Section 1 – This organization shall be known as the Missouri Interscholastic Swim Coaches Association, referred to as MISCA.  MISCA shall operate under the rules and laws set by the National Federation of High Schools (NFHS).  MISCA role within the state is to foster and promote the sport of swimming and diving.
Article II – Objectives
The objective of MISCA shall be:
1)      To promote the sport of interscholastic swimming and diving in the state of Missouri. 
2)      To help maintain the highest possible educational ethical and physical standards for all coaches and athletes.
3)      To provide a clearing house of information from member schools and coaches.
4)      To assist MSHSAA in any way possible in promotion of the sport of swimming and diving in the state of Missouri.
Article III – Geography
Geographic Territory – The State of Missouri
Article IV – Membership
Membership in MISCA shall be open to the following;
A)    Coaches
1)      A coach member is an individual registered and in good standing with MISCA.  The coach must be currently employed with their school and in good standing with MISCA.
2)      A member in good standing with MISCA must be registered with MSHSAA through their school and be current on all dues.
3)      Regular members shall have the privileges of voting and speaking at association functions.
 
B)     Associate Members
Membership in this category is open to any applicant who does not qualify for Regular Membership, but subscribes to the objections, and meets the financial obligations of the Association.  Such membership might include collegiate coaches, out-of-state High School and Collegiate coaches, U.S.A., and Y.M.C.A. coaches, and officials.  Associate members may attend all meetings, speak on all issues presented, but will have no vote nor will be permitted to hold office. 
 
C)     Honorary Members
An honorary member may be elected by unanimous vote of the members attending any regular or special meeting called by the President.   An honorary member must have coached a minimum of 10 years in the sport of swimming and diving.  An honorary member shall pay no dues, nor shall he/she vote or hold office.  He shall, however, be entitled to speak to all issues presented and other privileges of the Association.  No person shall be elected to honorary membership unless he\she has rendered some special service to swimming.
Article V – Dues and Fees
The annual dues shall be $35 for coaches who coach both boys and girls and $25 for coaches who just coach one season.  The membership year is defined as being from the first day of the boys season to the last day of the off season. 
Article VI – Officers
Section 1 - Officers
The officers of this organization will be President, Vice President-President Elect, Treasurer, Secretary, Membership Chair, Technology/Communication, and Area Representatives (North St. Louis, South St. Louis, Central Missouri, North Kansas City, South Kansas City).
Section 2 - Terms
The term in office, in all executive committee positions, shall be for two (2) years.  For the first year of MISCA, the board term shall be 3 years for the following positions; Vice President-President Elect, Treasurer.  The term for Technology/Communication shall be 1 year.  The term for all area representatives shall be 1 year. 
Section 3 - Duties of the President
The President shall preside at all meetings of the Association and of the Executive Committee.  He shall schedule all special meetings of the Association and shall have the duties and powers normally appurtenant to the office of president, in addition to those particularly specified in the Constitution and By- Laws.  The President shall appoint all standing committees; and from time to time shall appoint such committees as may be, in his judgment, desirable.  The President shall be an ex-officio member of all committees. In addition, the President shall represent the Association in attendance at the MSHSAA annual meeting on the Advisory Committee, which takes place within 1 month of the conclusion of the girls state meet, held in February of each year.
 
Section 4 - Duties of Vice President Elect
The Vice President shall be known as the Vice President-President Elect. The Vice President-President Elect shall have such powers and perform such duties as may be delegated to him by the President.  In the absence or disability of the President, he shall perform the duties and exercise the powers of the President.  In addition, the Vice President-President Elect shall assume the duties of the chairperson of the Nomination Committee.   
Section 6 - Duties of Secretary
The Secretary shall keep the minutes of all proceedings of the Association's Executive Committee, and all records of appointed committees and committee reports, and any other meetings to which the Secretary is designated by the President to attend.  The Secretary will be responsible for posting all meeting minutes immediately following any MISCA meeting; and work in coordination with the Technology chair to ensure all postings are made available to all members. 
Section 7 – Duties of the Treasurer
The Treasurer shall attend to the giving and serving of all Association notices for dues and meetings and handle all official correspondence.  It shall further be the responsibility of the Treasurer to notify new applicants of their acceptance to membership, notify officers, Executive Committee members or Committee Chairpersons of their election or appointment; to keep a complete membership roll, including names, email addresses, telephone numbers, and an accurate record for their attendance at all meetings.  The Treasurer shall also collect and receive all money due or belonging to the Association, and shall deposit the same in a bank, approved by the Executive Committee, and in the name of the Association.  The Treasurer's books shall at all times be open to the inspection of the members, and he\she shall report to them at every meeting the condition of the Association's finances and every item of receipt or payment not before reported.  At the end of the fiscal year, he\she shall render to the general membership an account of all money received and expended during the previous fiscal year.
Section 8 – Duties of Membership Chair
The Membership Chair’s role shall be to promote MISCA and build the membership body through recruitment of coaches, especially new coaches.  The Membership Chair shall be aware of all coaching changes within the state and reach out to new coaches to inform them of the benefits of membership. 
Section 9 – Duties of Clinic Chair
The Clinic Chair shall administrate and oversee the annual MISCA clinic.
Section 10 – Duties of Technology/Communication Chair
The Technology/Communication chair shall work in coordination with the Secretary to communicate with the membership through web-based technology.  The Technology/Communication Chair shall administer all the social media outlets.
Section 11 - Nomination and Election
Candidates for all elected offices shall be placed in nomination by the Nominating Committee, or by nomination from the floor, and elected by majority vote at the annual meeting of the Association. 
Section 12 - Vacancies
A vacancy in any office, regardless of cause may be filled by appointment of the President, subject to approval of the Executive Committee, for the unexpired portion of the term of office. 
Article VII – Executive Committees and Duties
Section 1
The Executive Committee shall consist of; President, Vice President-Elect, Treasurer, Secretary.
 Section 2 - Duties 
The Executive Committee shall conduct all necessary business between Association meetings with the understanding that the general membership has the right to make final determination on any issue. This Committee will be responsible for rendering an interim report of actions taken at each Association meeting. 
Article VIII – Meetings and Voting
Section 1 - Annual General Meeting
1. The Annual General Meeting of the Association shall be the weekend following the girls state championship.
2. The President shall set the exact date, time and meeting place, and shall notify the Secretary-Treasurer who will in turn notify each Association member at least ten (10) days prior to the date of said meeting.
3. The quorum for such meeting will be fifteen percent (15%) of the members in good standing.  
Section 2 - Special Meetings
Special Association meetings may be called by the President, or by a majority of the members of the Executive Committee who are present at any regular or special meeting of the Executive Committee, and shall be called by the Secretary-Treasurer upon receipt of a petition, signed by ten percent (10%) of the members of the Association who are in good standing. These meetings can be conducted through secure social media websites.  Written notice of the meeting shall be emailed by Secretary, at least five (5) days prior to the meeting. The notice of the meeting shall state the purpose of the meeting, and no other Association business may be transacted. The quorum for such a meeting shall be fifteen percent (15%) of the members in good standing. 
 
Section 3 - Executive Committee Meetings
Meeting of the Executive Committee shall be held at times and places as may be agreed upon by majority of the Committee. These meetings may be conducted through secure social meeting websites.  Notices of each such meeting shall be made by the Secretary by email or by telephone, to each member of the Executive Committee. The quorum for an Executive Committee meeting shall be a majority of the board. 
Section 4 - Voting
Each Association member in good standing, whose dues are paid for the current year, shall be entitled to one (1) vote, at any meeting of the Association, at which he\she is present. Proxy voting and absentee ballots will not be permitted at any Association meeting or election. A two thirds (2\3) vote of the members at any meeting shall be necessary to carry a motion. 
Section 5 - Parliamentary Authority
Roberts Rules of Order shall be the Parliamentary Authority for the conduct of the business of the Association. 
 Article IX – Standing Committees
Standing Committees may be created by the Executive Committee, as needed.  Current committees are; Auditing, Rules Interpretation, Nomination Committee, Awards Committee.
Section 1 - Auditing Committee Description
It shall be the duty of the Auditing Committee to examine the records and books of the Treasurer of the Association and to verify all receipts, prior to Annual Meeting of the Association each year, so that a proper report can be rendered to the general membership at said meeting. 
Section 2 - Nominating Committee Description
The Nominating Committee will be responsible for securing the consent of one (1), and only one (1), nominee for each of the following offices: President, Vice President-President Elect,  Secretary, and Treasurer, every other year. In addition, each year the Nominating Committee must secure two (2) National Interscholastic Swimming Coaches Association State Delegates (one each for boys and girls). Upon completion of the slate of nominees, it must be submitted to Executive Committee for approval at least thirty (30) days prior to the Annual Meeting of the Association.  Upon approval of Executive Committee, the Secretary-Treasurer will promulgate nominees to the general membership at least ten (10) days in advance of the Annual Meeting of the Association. At the Annual Meeting, the Chairperson of the Nominating Committee will present the slate of nominees from the floor when requested to do so by the President.
Nominations from the floor will be accepted from any member in good standing present at the Annual Meeting. However, any person so nominated must have given prior consent. In the case of an absent nominee, a letter signifying his/her willingness to be a candidate must be on file with the Secretary.
Section 3 – Rules and Interpretation Committee Description
The Rules and Interpretation Committee shall discuss the rules set by MSHSAA and NFHS.  This committee shall work in coordination with those representatives on the Advisory Committee. 
 
Section 4 – Awards Committee Description
The Awards Committee shall handle all nominations at the State Championships for the “Coach of the Year” award and “Athlete of the Meet” award.  This committee shall handle acquiring these awards and present them properly to their annual recipients.  The Awards Committee will also handle the Wally Lundt Award, as well as nominations, selections, and the maintaining of the Coaches Hall of Fame. 
Article X – Dissolution
Section 1 – The Association may be dissolved at any time by the written consent of not less than two-thirds (2\3) of the members. In the event of dissolution of the Association, whether voluntary or involuntary, none of the property of the Association, nor any proceeds thereof nor any assets of the Association, shall be distributed to any member of the Association; but after payment of the debts of the Association, its property and assets shall be given to a charitable or non-profit organization selected by the Executive Committee. 
Article XI – Amendments
Section 1 – Amendments to these By-Laws and Constitution may be proposed by the Executive Committee or by written petition addressed to the Secretary, signed by twenty percent (20%) of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Executive Committee and must be submitted to the membership with recommendations of the Executive Committee, by the Secretary, within four (4) months of the date when the petition was received by the Secretary.
 
Section 2 – This Constitution and By-Laws may be amended by a two- thirds (2\3) vote of the members present and voting at any regular or special meeting called for the purpose, providing the proposed amendments have been included in the notice of the meeting and emailed to each member at least two (2) weeks prior to the date of the meeting.