MISSOURI INTERSCHOLASTIC SWIM
CONSTITUTION and BY-LAWS
Article I – Name
Section 1 – This organization shall be known as the
Missouri Interscholastic Swim Coaches Association, referred to as
MISCA. MISCA shall operate under the rules and laws set by
the National Federation of High Schools (NFHS). MISCA role
within the state is to foster and promote the sport of swimming and
Article II – Objectives
The objective of MISCA shall be:
1) To promote the sport of
interscholastic swimming and diving in the state of
2) To help maintain the
highest possible educational ethical and physical standards for all
coaches and athletes.
3) To provide a clearing
house of information from member schools and coaches.
4) To assist MSHSAA in any
way possible in promotion of the sport of swimming and diving in
the state of Missouri.
Article III – Geography
Geographic Territory – The State of Missouri
Article IV – Membership
Membership in MISCA shall be open to the following;
1) A coach member is an
individual registered and in good standing with MISCA. The
coach must be currently employed with their school and in good
standing with MISCA.
2) A member in good standing
with MISCA must be registered with MSHSAA through their school and
be current on all dues.
3) Regular members shall have
the privileges of voting and speaking at association
B) Associate Members
Membership in this category is
open to any applicant who does not qualify for Regular Membership,
but subscribes to the objections, and meets the financial
obligations of the Association. Such membership might include
collegiate coaches, out-of-state High School and Collegiate
coaches, U.S.A., and Y.M.C.A. coaches, and officials.
Associate members may attend all meetings, speak on all
issues presented, but will have no vote nor will be permitted to
C) Honorary Members
An honorary member may be elected by
unanimous vote of the members attending any regular or special
meeting called by the President. An honorary member
must have coached a minimum of 10 years in the sport of swimming
and diving. An honorary member shall pay no dues, nor shall
he/she vote or hold office. He shall, however, be entitled to
speak to all issues presented and other privileges of the
Association. No person shall be elected to honorary
membership unless he\she has rendered some special service to
Article V – Dues and Fees
The annual dues shall be $35 for coaches who coach both boys
and girls and $25 for coaches who just coach one season. The
membership year is defined as being from the first day of the boys
season to the last day of the off season.
Article VI – Officers
Section 1 - Officers
The officers of this organization will be President, Vice
President-President Elect, Treasurer, Secretary, Membership Chair,
Technology/Communication, and Area Representatives (North St.
Louis, South St. Louis, Central Missouri, North Kansas City, South
Section 2 - Terms
The term in office, in all executive committee positions,
shall be for two (2) years. For the first year of MISCA, the
board term shall be 3 years for the following positions; Vice
President-President Elect, Treasurer. The term for
Technology/Communication shall be 1 year. The term for all
area representatives shall be 1 year.
Section 3 - Duties of the President
The President shall preside at all meetings of the Association
and of the Executive Committee. He shall schedule all special
meetings of the Association and shall have the duties and powers
normally appurtenant to the office of president, in addition to
those particularly specified in the Constitution and By- Laws.
The President shall appoint all standing committees; and from
time to time shall appoint such committees as may be, in his
judgment, desirable. The President shall be an ex-officio
member of all committees. In addition, the President shall
represent the Association in attendance at the MSHSAA annual
meeting on the Advisory Committee, which takes place within 1 month
of the conclusion of the girls state meet, held in February of each
Section 4 - Duties of Vice President Elect
The Vice President shall be known as the Vice
President-President Elect. The Vice President-President Elect shall
have such powers and perform such duties as may be delegated to him
by the President. In the absence or disability of the
President, he shall perform the duties and exercise the powers of
the President. In addition, the Vice President-President
Elect shall assume the duties of the chairperson of the Nomination
Section 6 - Duties of Secretary
The Secretary shall keep the minutes of all proceedings of the
Association's Executive Committee, and all records of appointed
committees and committee reports, and any other meetings to which
the Secretary is designated by the President to attend. The
Secretary will be responsible for posting all meeting minutes
immediately following any MISCA meeting; and work in coordination
with the Technology chair to ensure all postings are made available
to all members.
Section 7 – Duties of the Treasurer
The Treasurer shall attend to the giving and serving of all
Association notices for dues and meetings and handle all official
correspondence. It shall further be the responsibility of the
Treasurer to notify new applicants of their acceptance to
membership, notify officers, Executive Committee members or
Committee Chairpersons of their election or appointment; to keep a
complete membership roll, including names, email addresses,
telephone numbers, and an accurate record for their attendance at
all meetings. The Treasurer shall also collect and receive
all money due or belonging to the Association, and shall deposit
the same in a bank, approved by the Executive Committee, and in the
name of the Association. The Treasurer's books shall at all
times be open to the inspection of the members, and he\she shall
report to them at every meeting the condition of the Association's
finances and every item of receipt or payment not before reported.
At the end of the fiscal year, he\she shall render to the
general membership an account of all money received and expended
during the previous fiscal year.
Section 8 – Duties of Membership Chair
The Membership Chair’s role shall be to promote MISCA
and build the membership body through recruitment of coaches,
especially new coaches. The Membership Chair shall be aware
of all coaching changes within the state and reach out to new
coaches to inform them of the benefits of membership.
Section 9 – Duties of Clinic Chair
The Clinic Chair shall administrate and oversee the annual
Section 10 – Duties of Technology/Communication
The Technology/Communication chair shall work in coordination
with the Secretary to communicate with the membership through
web-based technology. The Technology/Communication Chair
shall administer all the social media outlets.
Section 11 - Nomination and Election
Candidates for all elected offices shall be placed in
nomination by the Nominating Committee, or by nomination from the
floor, and elected by majority vote at the annual meeting of the
Section 12 - Vacancies
A vacancy in any office, regardless of cause may be filled by
appointment of the President, subject to approval of the Executive
Committee, for the unexpired portion of the term of
Article VII – Executive Committees and
The Executive Committee shall consist of; President, Vice
President-Elect, Treasurer, Secretary.
Section 2 - Duties
The Executive Committee shall conduct all necessary business
between Association meetings with the understanding that the
general membership has the right to make final determination on any
issue. This Committee will be responsible for rendering an interim
report of actions taken at each Association meeting.
Article VIII – Meetings and
Section 1 - Annual General Meeting
1. The Annual General Meeting of the Association shall be the
weekend following the girls state championship.
2. The President shall set the exact date, time and meeting
place, and shall notify the Secretary-Treasurer who will in turn
notify each Association member at least ten (10) days prior to the
date of said meeting.
3. The quorum for such meeting will be fifteen percent (15%)
of the members in good standing.
Section 2 - Special Meetings
Special Association meetings may be called by the President,
or by a majority of the members of the Executive Committee who are
present at any regular or special meeting of the Executive
Committee, and shall be called by the Secretary-Treasurer upon
receipt of a petition, signed by ten percent (10%) of the members
of the Association who are in good standing. These meetings can be
conducted through secure social media websites. Written
notice of the meeting shall be emailed by Secretary, at least five
(5) days prior to the meeting. The notice of the meeting shall
state the purpose of the meeting, and no other Association business
may be transacted. The quorum for such a meeting shall be fifteen
percent (15%) of the members in good standing.
Section 3 - Executive Committee Meetings
Meeting of the Executive Committee shall be held at times and
places as may be agreed upon by majority of the Committee. These
meetings may be conducted through secure social meeting
websites. Notices of each such meeting shall be made by the
Secretary by email or by telephone, to each member of the Executive
Committee. The quorum for an Executive Committee meeting shall be a
majority of the board.
Section 4 - Voting
Each Association member in good standing, whose dues are paid
for the current year, shall be entitled to one (1) vote, at any
meeting of the Association, at which he\she is present. Proxy
voting and absentee ballots will not be permitted at any
Association meeting or election. A two thirds (2\3) vote of the
members at any meeting shall be necessary to carry a
Section 5 - Parliamentary Authority
Roberts Rules of Order shall be the Parliamentary Authority
for the conduct of the business of the Association.
Article IX – Standing Committees
Standing Committees may be created by the Executive Committee,
as needed. Current committees are; Auditing, Rules
Interpretation, Nomination Committee, Awards Committee.
Section 1 - Auditing Committee Description
It shall be the duty of the Auditing Committee to examine the
records and books of the Treasurer of the Association and to verify
all receipts, prior to Annual Meeting of the Association each year,
so that a proper report can be rendered to the general membership
at said meeting.
Section 2 - Nominating Committee Description
The Nominating Committee will be responsible for securing the
consent of one (1), and only one (1), nominee for each of the
following offices: President, Vice President-President Elect,
Secretary, and Treasurer, every other year. In addition, each year
the Nominating Committee must secure two (2) National
Interscholastic Swimming Coaches Association State Delegates (one
each for boys and girls). Upon completion of the slate of nominees,
it must be submitted to Executive Committee for approval at least
thirty (30) days prior to the Annual Meeting of the Association.
Upon approval of Executive Committee, the Secretary-Treasurer
will promulgate nominees to the general membership at least ten
(10) days in advance of the Annual Meeting of the Association. At
the Annual Meeting, the Chairperson of the Nominating Committee
will present the slate of nominees from the floor when requested to
do so by the President.
Nominations from the floor will be accepted from any member in
good standing present at the Annual Meeting. However, any person so
nominated must have given prior consent. In the case of an absent
nominee, a letter signifying his/her willingness to be a candidate
must be on file with the Secretary.
Section 3 – Rules and Interpretation Committee
The Rules and Interpretation Committee shall discuss the rules
set by MSHSAA and NFHS. This committee shall work in
coordination with those representatives on the Advisory
Section 4 – Awards Committee Description
The Awards Committee shall handle all nominations at the State
Championships for the “Coach of the Year” award and
“Athlete of the Meet” award. This committee shall
handle acquiring these awards and present them properly to their
annual recipients. The Awards Committee will also handle the
Wally Lundt Award, as well as nominations, selections, and the
maintaining of the Coaches Hall of Fame.
Article X – Dissolution
Section 1 – The Association may be dissolved at any time
by the written consent of not less than two-thirds (2\3) of the
members. In the event of dissolution of the Association, whether
voluntary or involuntary, none of the property of the Association,
nor any proceeds thereof nor any assets of the Association, shall
be distributed to any member of the Association; but after payment
of the debts of the Association, its property and assets shall be
given to a charitable or non-profit organization selected by the
Article XI – Amendments
Section 1 – Amendments to these By-Laws and
Constitution may be proposed by the Executive Committee or by
written petition addressed to the Secretary, signed by twenty
percent (20%) of the membership in good standing. Amendments
proposed by such petition shall be promptly considered by the
Executive Committee and must be submitted to the membership with
recommendations of the Executive Committee, by the Secretary,
within four (4) months of the date when the petition was received
by the Secretary.
Section 2 – This Constitution and By-Laws may be
amended by a two- thirds (2\3) vote of the members present and
voting at any regular or special meeting called for the purpose,
providing the proposed amendments have been included in the notice
of the meeting and emailed to each member at least two (2) weeks
prior to the date of the meeting.