Minor Athlete Abuse Prevention Policy
Texas Gold Swimming
June 23, 2019
This Policy Applies To:
All USA Swimming non-athlete members and adult athlete members;
Participating non-members (e.g., meet marshals, meet computer
operators, timers, etc.);
LSC and club adult staff and board members; and
Any other adult authorized to have regular contact with or
authority over minor athletes.
USA Swimming member clubs and LSCs are required to implement this
Minor Athlete Abuse Prevention Policy in full. The Minor Athlete
Abuse Prevention Policy must be reviewed and agreed to in writing
by all athletes, parents, coaches and other non-athlete members of
member clubs on an annual basis with such written agreement to be
retained by the club.
One-on-one interactions between a minor athlete and an Applicable
Adult (who is not the minor’s legal guardian) must occur at
an observable and interruptible distance from another adult unless
meeting with a Mental Health Care Professional and/or Health Care
Provider (see below) or under emergency circumstances.
Meetings between a minor athlete and an Applicable Adult may only
occur if another adult is present and where interactions can be
easily observed and at an interruptible distance from another
adult, except under emergency circumstances.
If a one-on-one meeting takes place, the door to the room must
remain unlocked and open. If available, it must occur in a room
that has windows, with the windows, blinds, and/or curtains
remaining open during the meeting.
Meetings must not be conducted in an Applicable Adult or
athlete’s hotel room or other overnight lodging location
during team travel.
Mental Health Care Professionals and/or Health Care
If a Mental Health Care Professional and/or Health Care Provider
meets with a minor athlete in conjunction with participation,
including at practice or competition sites, a closed-door meeting
may be permitted to protect patient privacy provided that:
The door remains unlocked;
Another adult is present at the facility;
The other adult is advised that a closed-door meeting is occurring;
Written legal guardian consent is obtained in advance by the Mental
Health Care Professional and/or Health Care Provider, with a copy
provided to the Club Name.
Individual Training Sessions
Individual training sessions outside of the regular course of
training and practice between Applicable Adults and minor athletes
are permitted if the training session is observable and
interruptible by another adult. Legal guardians must be allowed to
observe the training session.
Social Media and Electronic Communications
All electronic communication from Applicable Adults to minor
athletes must be professional in nature.
Absent emergency circumstances, if an Applicable Adult with
authority over minor athletes needs to communicate directly with a
minor athlete via electronic communications (including social
media), the minor athlete’s legal guardian must be copied. If
a minor athlete communicates to the Applicable Adult (with
authority over the minor athlete) privately first, said Applicable
Adult must copy the minor athlete’s legal guardian on any
electronic communication response to the minor athlete.
When an Applicable Adult with authority over minor athletes
communicates electronically to the entire team, said Applicable
Adult must copy another adult.
Legal guardians may request in writing that their minor athlete not
be contacted through any form of electronic communication by Club
Name, LSC or by an Applicable Adult subject to this Policy. The
organization must abide by any such request that the minor athlete
not be contacted via electronic communication, or included in any
social media post, absent emergency circumstances.
Electronic communications must only be sent between the hours of
8:00 a.m. and 8:00 p.m., unless emergency circumstances exist, or
during competition travel.
Applicable Adults with authority over minor athletes are not
permitted to maintain private social media connections with
unrelated minor athletes and such Applicable Adults are not
permitted to accept new personal page requests on social media
platforms from minor athletes, unless the Applicable Adult has a
fan page, or the contact is deemed as celebrity contact as opposed
to regular contact. Existing social media connections with minor
athletes must be discontinued. Minor athletes may
“friend” Club Name and/or LSC’s official page.
Applicable Adults with authority over minor athletes must not send
private, instant or direct messages to a minor athlete through
social media platforms.
Local travel consists of travel to training, practice and
competition that occurs locally and does not include coordinated
Applicable Adults must not ride in a vehicle alone with an
unrelated minor athlete, absent emergency circumstances, and must
always have at least two minor athletes or another adult in the
vehicle, unless otherwise agreed to in writing by the minor
athlete’s legal guardian.
[Recommended] Legal guardians must pick up their minor athlete
first and drop off their minor athlete last in any shared or
carpool travel arrangement.
Team travel is travel to a competition or other team activity that
the organization plans and supervises.
During team travel, when doing room checks two-deep leadership (two
Applicable Adults should be present) and observable and
interruptible environments must be maintained.
When only one Applicable Adult and one minor athlete travel to a
competition, the minor athlete’s legal guardian must provide
written permission in advance and for each competition for the
minor athlete to travel alone with said Applicable Adult.
Team Managers and Chaperones who travel with Club Name or LSC must
be USA Swimming members in good standing.
Unrelated Applicable Adults must not share a hotel room, other
sleeping arrangement or overnight lodging location with a minor
Minor athletes should be paired to share hotel rooms or other
sleeping arrangements with other minor athletes of the same gender
and of similar age.
Meetings during team travel must be conducted consistent with the
One-on-One Interactions section of this Policy (i.e., any such
meeting must be observable and interruptible). Meetings must not be
conducted in an individual’s hotel room or other overnight
Locker Rooms and Changing Areas
Use Locker Room or Changing Area
The designated locker room or changing area must be used when an
athlete or Applicable Adult changes, in whole or in part, into or
out of a swimsuit when wearing just one suit (e.g., deck changing
Use of any device’s (including a cell phone’s)
recording capabilities, including voice recording, still cameras
and video cameras in locker rooms, changing areas, or similar
spaces by a minor athlete or an Applicable Adult is prohibited.
An unrelated Applicable Adult must not expose his or her breasts,
buttocks, groin or genitals to a minor athlete under any
circumstance. An unrelated Applicable Adult must not request an
unrelated minor athlete to expose the minor athlete’s
breasts, buttocks, groin or genitals to the unrelated Applicable
Adult under any circumstance.
Except for athletes on the same team or athletes attending the same
competition, at no time are unrelated Applicable Adults permitted
to be alone with a minor athlete in a locker room or changing area,
except under emergency circumstances. If the organization is using
a facility that only has a single locker room or changing area,
separate times for use by Applicable Adults must be designated.
Club Name must regularly and randomly monitor the use of locker
rooms and changing areas to ensure compliance with this Policy.
Locker rooms and changing areas may be monitored by use of the
Conducting a sweep of the locker room or changing area before
Posting staff directly outside the locker room or changing area
during periods of use;
Leaving the doors open when adequate privacy is still possible;
Making occasional sweeps of the locker rooms or changing areas with
women checking on female locker rooms and men checking on male
Every effort must be made to recognize when a minor athlete goes to
the locker room or changing area during practice and competition,
and, if the minor athlete does not return in a timely fashion, to
check on the minor athlete’s whereabouts.
Guardians in Locker Rooms or Changing Areas
Legal guardians are discouraged from entering locker rooms and
changing areas. If a legal guardian does enter a locker room or
changing area, it must only be a same-sex legal guardian and the
legal guardian should notify a coach or administrator in advance.
Massages and Rubdowns/Athlete Training Modalities
Definition: In this section, the term “Massage” refers
to any massage, rubdown, athletic training modality including
physical modalities (e.g., stretching, physical manipulation,
injury rehabilitation, etc.) and electronic or instrument assisted
modalities (e.g., stim treatment, dry needling, cupping, etc.).
Any Massage performed on an athlete must be conducted in an open
and interruptible location and must be performed by a licensed
massage therapist or other certified professional. However, even if
a coach is a licensed massage therapist, the coach must not perform
a rubdown or massage of an athlete under any circumstance.
Minor Athlete Requirements
Written consent by a legal guardian must be obtained in advance by
the licensed massage therapist or other certified professional,
with a copy provided to Club Name.
Legal guardians must be allowed to observe the Massage.
Any Massage of a minor athlete must be done with at least one other
adult present and must never be done with only the minor athlete
and the person performing the Massage in the room.
[Recommended] Any Massage of a minor athlete must only occur after
a proper diagnosis from a treating physician and be done in the
course of care according to the physician’s treatment plan.