Event

2019 CLPR David Webb Invitational @ Silverlake Rec. Center Erlanger, KY

Jun 21, 2019 - Jun 23, 2019
May, 12 2019

Description

This is a optional meet for Levels 4 & 5.

No levels novice, 1,2 or 3

Highly recommended.

Northern Kentucky Clippers Swimming, Inc.
19th Annual David Webb Invitational – June 21-23, 2019
301 Kenton Lands Road, Erlanger, KY 41018 859-342-4000 www.clipperswim.org
Held under the sanction of USA Swimming, Inc. - Sanction # OH-19LC-xx
Meet Director -
Referee:
Tom Smith tsmithdmd@twc.com
Entry Chair: Jenny Kunkel - 859-342-4000 E-Mail – clippers.swimming@clipperswim.org
Entry Deadline: We will accept entries starting on May 17 through May 21 at noon. Teams will be notified if they
are accepted by Friday, May 24. Teams can update their times for swimmers already in the meet
if file is received by 8:00 a.m. on Tuesday, June 11. The psych sheet will not be posted until after
that date.
No team will be accepted unless a paper copy of entries, a signed USA Swimming Registration
Waiver form and check are submitted with entries.
It is understood and agreed that USA Swimming shall be free from any liabilities or claims for
damages arising by reason of injuries to anyone during the conduct of this event.
Entries can be sent via email to clippers.swimming@clipperswim.org . Files should be loadable into
Hytek Meet Manager
Facility: Silverlake The Family Place, 301 Kenton Lands Rd, Erlanger, KY 41018. Please note the following.
1. This privately owned facility offers a concession; coolers and food from other restaurants are not
permitted to be brought into the facility. Swimmers and spectators will have to park off site and take
a shuttle. Web site will have final information on this.
2. Only drinks with caps or tops on them are allowed in the spectator stands so that there will not be
spilled drinks coming through the bleachers on Clippers equipment located below the stands. We
don’t want to damage our equipment.
3. Swim bags are not allowed in the stands. The bleachers are for spectators; there will be plenty of
seating on deck for the swimmers and their gear.
4. Web site address – www.silverlakefamily.com
Directions: Take I-275 to the Dixie Highway South Exit in Kentucky (Exit #83). Go south,
approximately one mile. Turn right on Kenton Lands Road (across from K-Mart).
Shuttle service Since Silverlake is a membership only facility, there is no on site parking for visiting teams. Clippers will
be supplying a shuttle for visiting teams. Details and directions to be supplied later.
Pool: The facility consists of one 10-lane, 50 meter course, with the ability to start at both ends.
We will use 9 lanes with a warm down lane for Friday, Saturday and Sunday prelims. Finals on Friday,
Saturday and Sunday will be run in 8 lanes, with a buffer lane and a warm down lane.
There is a fully automated touch pad timing system with readout. The depth at the scoreboard end at
3.5 feet from the wall is 6’8”; at 16.5 feet from the wall is 6’8”. The depth at the other end at 3.5 feet
from the wall is 4’ and at 16.5’ from the wall is 4’3”. The pool has a moveable bulkhead therefore is
currently not certified.
Age Groups: 8 & under, 9-10, 11-12, 13 & Overs
Meet Format: Friday, Saturday, and Sunday events for 11 and overs are prelim/finals. 8 & Under and 9-10 events are
timed finals.
For finals
13 & overs will have three heats (A, B, C) brought back to finals. The “C” final will be limited to
only 13 – 14 athletes who do not qualify for the “A” or “B” final heats. The order of the heats at
finals will be B,A,C.
11 - 12 will have two heats brought back to finals (Top 16)
For timed events
13 & Overs timed final events – Top 16 seeds, except the 1500 free, swim at finals after
positive check in
11 & over 1500 free will be a timed final event with the Top 8 13 & over seeds swimming at
finals. All 11-12 1500 free swimmers will swim in Session 2 on Sunday. Any swimmer that
does not want to swim in the top heat at finals must be entered with a NT. POSITIVE CHECK
IN WILL BE ON SATURDAY, JUNE 22 AND WILL CLOSE AT THE BEGINNING OF FINALS
ON SATURDAY.
11-12 Timed Final Events – Top 8 Seeds, except the 1500 free, swim at Finals after positive
check in. If swimmers do not want to be seeded at finals, they need to be entered with a NT.
On deck
registration
We do not permit on deck USA Swimming registration of swimmers. No swimmer will be permitted to
compete unless the swimmer is a member as provided in Article 302.
Check
Procedures and
Scratch
Penalties
11 and over timed final events are positive check in for all sessions as noted in order of events.
Swimmers not checked in will not be seeded. The check in table will open 15 minutes prior to warm
ups. Swimmers who do not appear for their races after checking in will forfeit their next event, even if it
is the next day; or if this was his/her last swim his/her club will be fined $50.
Those swimmers who qualify for finals and the first 2 alternates must scratch within the 30 minutes
announced if they do not want to swim at finals. If they do not scratch and do not appear for their races,
they will forfeit their next event, even if it is the next day; or if this was his/her last swim his/her club will
be fined $50.
Scoring Individual & Team Scoring – 9,7,6,5,4,3,2,1
Awards: Individual – Awards will be given to swimmers who are 11-12, 9-10, and 8 & under for top 16 places.
Rules: Current USA Swimming rules will govern the conduct of the meet. All swimmers, coaches and officials
must be registered USA Swimming members. Deck Pass is an acceptable proof of membership. USA
Swimming registrations will not be accepted at the meet. Age on the first day of the meet will
determine age group for the meet. We will be using the WHISTLE and NO RECALL STARTS.
Entry Fees: $x.00 per individual event
$x.00 per swimmer Ohio LSC charge
Entry Fees must accompany entries. Entries will not be accepted without payment. Please make
checks payable to Northern Kentucky Clippers Swimming, Inc.
See entry limits for more details.
Entry Limits
And
Requirements
Entry limits will be based on Ohio LSC time line restrictions. All swimmers must be a current member
of USA Swimming.
1. On Friday, Saturday, and Sunday for morning prelims swimmers:
a. 11 & over can be entered in a max of 3 events per day.
b. 10 and unders can be entered in a max of 4 events per day.
2. All entries must be in long course meter times.
3. Clipper swimmers will not be limited and can be deck entered or change events. If change events,
the events will not be reseeded.
4. Clippers reserve the right to add extra heats of Clippers Swimmers or extra heats in the restricted
events if the time line permits. We reserve the right to combine sexes without a lane in between.
This is solely at the discretion of the meet director.
5. Clippers Swimming reserves the right to limit the entries in events 200 meters and longer
(excluding the Clipper swimmers) if the time line is too long.
6. To see if deck entries will be taken, please contact Jenny Kunkel at
clippers.swimming@clipperswim.org or call them at 859-342-4000. If they are taken, we will not add
any more heats and the cost will be double the cost of an individual event plus $2 LSC charge (if
the swimmer was not already entered in the meet).
Format: 1. We will use fly over starts.
2. All 1500 swims may be limited based on timeline – see order of events page - and will be swum
fastest to slowest, alternating girl and boy heats. Swimmers in the 1500 will be required to
supply their own timer (1) and counter.
3. We reserve the right to combine heats.
4. For the limited events, we reserve the right to fill empty lanes of one sex with another for the same
event without leaving an open lane so that as many people have an opportunity to swim.
5. There will be clerk of course for 8 and unders
Swimmers
attending
without a coach
Any swimmer entered in the meet must be certified by a USA Swimming member-coach as being
proficient in performing a racing start or must start each race from within the water without the use of a
backstroke legde. When unaccompanied by a member-coach, it is the responsibility of the swimmer or
the swimmer’s legal guardian to ensure compliance with this requirement.
Check In
Procedures and
Penalties
11 and over timed Final Events will require positive check in by the time listed posted once time lines
are finalized.
Swimmers not checked-in will not be seeded. Swimmers who do not appear for their races after
checking in will forfeit their next event, even if it is the next day. Penalties will be enforced.
Individual swimmers names may be on more than one check-in sheet. They must sign in for all
events. Swimmers not checked in will not be seeded. The check in table will be open 15 minutes prior
to the start of each warm-up session. Please only check-in swimmers who will be swimming.
Swimmers who do not appear for their races after checking in will forfeit their next event even if it is the
next day; or if this was his/her last swim his/her club will be fined $50. Penalties will be enforced.
On the limited events we will fill with the alternates with the fastest to slowest times.
Scratch Rules Pre-Seeded Meets (Prelims and Finals)
1. Any swimmer not appearing for a preliminary heat when finals are scheduled shall not be
penalized.
2. Any swimmer who fails to appear for a consolation or championship final race in which he/she
qualified shall be barred from their next event, even if it is the next day, except as noted in
Paragraph 4.4(B)(4) below.
3. THIRTY MINUTE SCRATCH RULE
a) A swimmer who qualified for a bonus (if offered), consolation, or championship final must notify
the Referee or designated meet official of his/her intent to scratch within thirty (30) minutes
after the announcement of the qualifiers.
b) The swimmer shall further declare his/her final intentions within 30 minutes following his/her last
individual preliminary event in the session.
4. EXCEPTIONS FOR FAILURE TO SCRATCH – No penalty shall apply if:
a) The Referee is notified of illness or injury and accepts the proof thereof.
b) It is determined by the Referee that failure to scratch was caused by circumstances beyond the
control of the swimmer.
5. PENALTY FEE – On the last day of a prelim-final meet, failure to scratch consolation or
championship finals according to the rules above shall result in a $50.00 penalty fee charged
against the swimmer.
a) The penalty fee shall be paid promptly to the host group member.
6. VACANCIES IN THE FINALS
a) In the event of a vacancy in the finals the Referee shall notify the first and second alternates in
order to fill the consolation or championship final whenever possible. These alternates shall
not be penalized if unavailable to compete in the finals.
b) If a vacancy is known to the Referee before the consolation finals are swum, the Referee shall reseed
the consolation and championship final in order to fill all lanes in the final.
If a consolation final has already been contested, the championship final shall be swum without reseeding.
Deck changing
prohibited
Deck changing are prohibited.
Disability
swimming
Swimmers with disabilities are welcome to enter Ohio swimming meets. Coaches: 1. Enter the
swimmers on Hy-Tek or the paper entry form; 2. Provide advance notice of any necessary
accommodations; 3. List in the email with the entries (or on paper) the swimmer’s name, entry times,
strokes/distance, days/sessions, and how the swimmer prefers to be seeded.
Audio and
Visual
Restrictions
Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest
rooms, or locker rooms. Under no circumstances are cameras or any other recording device
allowed in the area immediately behind the starting blocks at either end of the racing course(s)
while they are in use for race starts during the competition and warm-up. Please refer to the Safe
Sport section of the Ohio Swimming, Inc. policies and procedures for further information regarding the
use of visual and recording devices.
Operation of a
drone
Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach
areas, spectator areas and open ceiling lock rooms) any time athletes, coaches officials and /or
spectators are present.
Warm-Ups &
Start Times:
See Order of Events Page and subject to change
Warm-up
Procedures:
Ohio LSC warm-up procedures may, at the discretion of the host team, be modified based on number
of swimmers in the meet and other safety and logistical concerns.
Ohio LSC Swimming Safety Guidelines and warm-up procedures will be in effect at this meet.
a. We reserve the right to assign warm-up lanes.
b. The coaches of the teams assigned to a lane shall determine the warm-up procedure for that lane.
c. Except during supervised racing starts, swimmers must enter the pool feet first in a cautious manner
with one hand in contact with the pool deck.
d. The host team may choose to divide the warm-up into two sessions depending on the size of the
meet. In this case, teams will be assigned “early” and “late” warm-up sessions on different days so that
no team is advantaged over another.
e. Coaches shall actively supervise their swimmers throughout the warm-up session.
Timers Each club will be asked to supply timers. We will let you know your lane assignments after we
have received your entries.
Officials: Any USA Swimming official who would like to officiate, please contact Clippers office via e-mail or send
a note along with meet entries. Please note your certification level, if an Ohio LSC official. We will
rotate officials through all eligible positions. Please be sure to include the sessions you plan to
work. Email officials to -- clippers.swimming@clipperswim.org
Admission We reserve the right to charge an admission fee any session.
Questions: Call or e-mail Jenny Kunkel, Entry Chairperson. Telephone: 859-342-4000
E-Mail: clippers.swimming@clipperswim.org.
Mail to: Clippers Swimming, 301 Kenton Lands Rd, Erlanger, KY 41018.
Disclaimer It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages
arising by reason of injuries to anyone during the conduct of the event.
19th Annual David Webb Invitational – June 21-23, 2019
Order of events
FRIDAY
Girls # SESSION 1 -
Warm Ups TBA - check web site for final time Boys #
Event
101 13 & over 100 Freestyle 102
103 13 & over 200 IM 104
105 13 & over 100 Breaststroke 106
107 13 & over 200 Backstroke 108
109 13 & over 400 Freestyle @ - Top 16 at Finals 110
SESSION 2
Warm Ups TBA - check web site for final time
Girls # Event Boys #
111 11-12 100 Freestyle 112
113 9-10 100 Freestyle* 114
115 11-12 200 IM 116
117 9-10 200 IM* 118
119 11-12 100 Breaststroke 120
121 9-10 100 Breaststroke* 122
123 11-12 200 Backstroke @ (Top 8 at Finals) 124
125 9-10 50 Backstroke* 126
127 11-12 50 Backstroke 128
129 11-12 400 Freestyle @ (Top 8 at Finals) 130
SESSION 3
Warm Ups TBA - check web site for final time
Girls # Event Boys #
109 13 & over 400 Freestyle @ (Top 16) 110
129 11-12 400 Freestyle @ (Top 8) 130
101 13 & over 100 Freestyle 102
111 11-12 100 Freestyle 112
103 13 & over 200 IM 104
115 11-12 200 IM 116
105 13 & over 100 Breaststroke 106
119 11-12 100 Breaststroke 120
107 13 & over 200 Backstroke 108
123 11-12 200 Backstroke @ (Top 8) 124
127 11-12 50 Backstroke 128
@ - Timed Final Event – the Top 8 or Top 16 seeds (as noted above) swim at finals, slowest to fastest. Positive Check In
Required. Positive check in closes 15 minutes after warm ups start.
* Timed Final Event – Positive Check In NOT Required
SATURDAY
SESSION 1
Warm Ups TBA - check web site for final time
Girls # Event Boys #
201 8 & Under 50 Backstroke* 202
203 13 & Over 100 Backstroke 204
205 8 & Under Breaststroke* 206
207 13 & Over 200 Butterfly 208
209 8 & Under 50 Freestyle* 210
211 13 & Over 200 Freestyle 212
213 8 & Under 50 Butterfly* 214
215 13 & Over 400 IM @ (Top 16 at Finals) 216
SESSION 2
Warm Ups TBA - check web site for final time
Girls # Event Boys #
217 11-12 100 Backstroke 218
219 9-10 100 Backstroke* 220
221 11-12 50 Butterfly 222
223 9-10 50 Butterfly* 224
225 11-12 200 Butterfly @ (Top 8 at Finals) 226
227 9-10 200 Freestyle* 228
229 11-12 200 Freestyle 230
231 11-12 400 IM @ (Top 8 at Finals) 232
SESSION 3
Warm Ups TBA - check web site for final time.
Girls # Event Boys #
215 13 & Over 400 IM @ (Top 16) 216
231 11-12 400 IM @ (Top 8) 232
203 13 & Over 100 Backstroke 204
217 11-12 100 Backstroke 218
207 13 & Over 200 Butterfly 208
225 11-12 200 Butterfly @ (Top 8) 226
221 11-12 50 Butterfly 222
211 13 & Over 200 Freestyle 212
229 11-12 200 Freestyle 230
@ - Timed Final Event – the Top 8 or Top 16 seeds (as noted above) swim at finals, slowest to fastest. Positive Check In
Required. Positive check in closes 15 minutes after warm ups start.
* - Timed Final Event – Positive Check In NOT Required
SUNDAY
SESSION 1
Warm Ups TBA - check web site for final time
Girls # Event Boys #
301 8 & Under 100 Freestyle* 302
303 13 & Over 100 Butterfly 304
305 13 & Over 50 Freestyle 306
307 8 & Under 100 Backstroke* 308
309 13 & Over 200 Breaststroke 310
SESSION 2 - warm ups TBA
A 30 minute Break will take place at conclusion of Session 1. At this time
swimmers will be able to warm up for Session 2. Session 2 will be swum
fastest to slowest alternating girls and boys. Swimmers must supply their
own timer (1) and counter.
Girls # Event Boys #
311
11 and Over 1500 Freestyle ^ - limited to the Top 26 of each sex
(Top 8 13 & Overs swim at Finals)
(All 11-12s swim in this session)
312
SESSION 3
Warm Ups TBA - check web site for final time
Girls # Event Boys #
313 11-12 100 Butterfly 314
315 9-10 100 Butterfly* 316
317 11-12 50 Freestyle 318
319 9-10 50 Freestyle* 320
321 11-12 200 Breaststroke @ (Top 8 swim at Finals) 322
323 9-10 50 Breaststroke* 324
325 11-12 50 Breaststroke 326
SESSION 4
Warm Ups TBA - check web site for final time
Girls # Event Boys #
311 13 & Over 1500 Freestyle (Top 8) 312
313 11-12 100 Butterfly 314
303 13 & Over 100 Butterfly 304
317 11-12 50 Freestyle 318
305 13 & Over 50 Freestyle 306
321 11-12 200 Breaststroke @ (Top 8) 322
309 13 & Over 200 Breaststroke 310
325 11-12 50 Breaststroke 326
@ - Timed Final Event – the Top 8 or Top 16 seeds (as noted above) swim at finals, slowest to fastest. Positive Check In
Required. Positive check in closes 15 minutes after warm ups start.
^ - Timed Final Event – “Top 8” 13 & Over girls and “Top 8” 13 & Over boys seeds will swim at finals. All 11-12s will swim
in Session 2. POSITIVE CHECK IN WILL BE ON SATURDAY, JUNE 22 AND WILL CLOSE AT THE BEGINNING OF
FINALS ON SATURDAY.
* - Timed Final Event – Positive Check In NOT Required
Northern Kentucky Clippers Swimming, Inc.
Held under the sanction of United States of America Swimming, Inc.
USA Swimming Meet Entry Form
Meet Name: David Webb Invitational
Location: Silverlake The Family Place
Date: June 21-23, 2018
Sanction #: OH-19LC-xx
You must return this form with your entry forms.
1. The undersigned team representative certifies by his/her signature that all the athletes participating for or entered by
the team in this sanctioned swim meet are currently member athletes of USA Swimming, Inc.
2. The undersigned further certifies that any person appearing on deck in this meet in the capacity of coach is currently a
coach member of USA Swimming, Inc. or a USA Swimming non-athlete “other” member without exception under the
direction of a USA “coach” member.
Team: _______________________________________________________Code:_______________________
Team Representative’s Name (printed): _____________________________________________________________
Team Representative’s Signature:__________________________________________________________________
Contact’s E-Mail:_________________________________________ (We will use this address for all
correspondence.)
Contact’s Day Phone #(_____)______________ Evening phone # ( ____)_____________
Head Coach _________________________________________
Head Coach E-Mail ____________________________________
Number of Coaches attending:______________________________
F i n a n c i a l S u m m a r y S h e e t
_____ Swimmers @ $X.00 per Swimmer = $______________ (LSC Charge)
_____ Individual Events @ $X.00 each = $______________
Total Amount Remitted = $______________ Date:__________________
Attach Check to this Summary Sheet. Make Checks Payable to:
Northern Kentucky Clippers Swimming, Inc.
301 Kenton Lands Rd, Erlanger, KY 41018
859-342-4000 Phone
859-342-4090 Fax
Email – clippers.swimming@clipperswim.org

Forms/Documents:

Photos: