SWOYSL "A" Championships at Trotwood High School

Mar 6, 2020 (06:00 PM) - Mar 8, 2020 (09:00 PM)
February, 19 2020
March 2, 2020
(this is a team hosted event)


SWOYSL's North A Champiomnship Meet


Location> Trotwood High School 4440 North Union Rd Trotwood OH 45426

Teams at Meet's Prelims:Auglaize Mercer, Champaign County, Darke County, Hilliker, Huber Heights, Kleptz, Miami County, Preble County, Sidney, Springfield, Union County

Teams at Meet's Finals:Auglaize Mercer, Champaign County, Coffman Family Y, Darke County, Hilliker, Huber Heights, Kleptz, Miami County, Preble County, Sidney,South Community, Springfield, Union County


Teams at Meet's Prelims:Auglaize Mercer, Champaign County, Darke County, Hilliker, Huber Heights, Kleptz, Miami County, Preble County, Sidney, Springfield, Union County

Teams at Meet's Finals:Auglaize Mercer, Champaign County, Coffman Family Y, Darke County, Hilliker, Huber Heights, Kleptz, Miami County, Preble County, Sidney,South Community, Springfield, Union County


  • 13 & older be on pool Deck by 4:55pm
    • 13& Older Warm Up Pool> 5:00-5:25pm
  • 12 & younger be on pool Deck by 5:20pm
    • 12 & younger Warm Up Pool> 5:25-5:45pm
  • Officials Meeting 5:30pm Hospitiality Room
  • Timers Meeting 5:40pm On Deck, By Scoreboard
  • Devotion & National Anthem>5:55pm
  • Meet Start> 6:00pm
  • Meet Finish> 7:45pm

Saturday & Sunday Morning for 11-12, 13-14, 15-18:

  • Be on pool deck ready to go: 6:45am
  • Warm Up Pool< 6:50-7:10am Lanes 1-6
  • Officials Meeting 7:30m Hospitiality Room
  • Timers Meeting 7:40am On Deck, By Scoreboard
  • Devotion & National Anthem
  • Meet Start> 8:00am
  • Meet Finish> Saturday 11:30am/Sunday 11:55pm

Saturday & Sunday Afternoon for 8 & unders and 9-10:

  • Team Stretch> 12:50pm
  • Warm Up Pool> 1:00-1:20pm Lanes 1-4
  • Officials Meeting 1:00pm Hospitiality Room
  • Timers Meeting 1:10pm On Deck, By Scoreboard
  • Devotion & National Anthem 1:25pm
  • Meet Start> 1:30pm
  • Meet Finish>  Saurday 4:05pm/Sunday 3:55pm

FINALS for Saturday & Sunday ( 11-12, 13-14, 15-18, Senior events):

  • Team Stretch4:50pm
  • Warm UpPool> 5:00pm
  • Officials Meeting 5:30pm Hospitiality Room
  • Timers Meeting 5:40pm On Deck, By Scoreboard
  • Devotion & National Anthem 6:00pm
  • Meet Start> 6:05pm
  • Meet Finish> 8:00pm

Timeline Warm-up and start times for all sessions are subject to change depending on the size of the meet. All information will be posted on the league website, (

Inclement Weather/Cancelation: In case of weather emergency information will be posted on the league website (

ORDER of EVENTS for Timed Finals and Prelims:  /ohsfymca/UserFiles/Image/QuickUpload/swoysl-22a-22-champ-prelim-order-of-events-_026568.pdf

ORDER of EVENTS for FINALS on Saturday & Sunday: /ohsfymca/UserFiles/Image/QuickUpload/swoysl-22a-22-finals-order-of-events_001581.pdf


  • ATHLETE YMCA Membership: An athlete must be a YMCA member in good standing who holds an annual, full privilege membership at the YMCA he/she represents for a period of at least 90 days prior to the first day of the meet. An athlete may have only represented that YMCA team in competition for a period of 90 days prior to the first day of the meet, excluding scholastic competition.
  • Amateur Status: An athlete may not have represented a college, university or other post-high school institution in any competition and may not have accepted pay or compensation for competing as a swimmer.
  • Unattached Athletes: There is no unattached status in YMCA Swimming.
  • Age: An athlete may not be older than twenty-one (21) years of age on the first day of the Meet. 

YMCA Meet Participation: To be eligible to compete, each athlete must have competed in a minimum of 3 closed YMCA inter-association meets since September 1 of the current season.

Times: Time standards posted on the league website. An athlete must achieve the minimum qualifying time standard for each event in which he/she enters during the qualifying period of March 1, 2019 through the entry deadline.

Athletes with a Disability: Swimmers with a disability are Welcome to enter this meet. The coach or team entry person must alert the Site Manager and the Meet Referee as to the need for any special accommodations or seeding arrangements at the time the entry is submitted. If modifications to USA Swimming rules are necessary, then the coach or athlete must notify the meet referee of any disability prior to competition


ENTRY LIMITS: Each athlete may enter (3) individual events per day with a maximum of (7) individual events for the weekend. Each swimmer may swim (1) age group 200 free relay and (1) age group 200 medley relay. They may enter unlimited senior relays.

Relay reminder. Only the A, B, and C relays per team per event can score. D, E, etc. relays will not be scored under ANY circumstances, including disqualification of the team's A, B, or C relays. Please mark any relay beyond C as exhibition.

QUALIFICATION PERIOD: The qualification period is March 1, 2019 through the entry deadline. Entries for the A Championship meet cannot be equal to or faster than AA time. Any swimmer with 7 AA qualifying times (Appendix 1) may not swim an individual event at the A championship meet. (He/she may be used to fill out a relay.)

USA-S IDs: Only USA-S registered athletes should have an ID number in the Meet Entry File.

TIMES: No Times (NT) are not allowed. 

ENTRY FEES: $4 per individual event, $16 per relay, $5 surcharge

EVENT CHECK-IN: All events are pre-seeded.
Scratches for the 1000 free are due by 9:30 AM. Scratch at the scoring table.
All events will be pre-seeded to ensure a minimum of three (3) swimmers in all heats. However, an entire event will NOT be re-seeded to maintain this minimum should there be scratches and/or no-shows. Combining of heats where the opportunity arises may be performed at the discretion of the meet referee, administrative refe
ree and/or Site Manager.

The meet will run under YMCA Rules that Govern Competitive Sports, Addendum to the YMCA Rules that Govern Competitive Sports, USA-S Technical Rules, and Southwest Ohio YMCA Swim League rules.

Swimmer’s age will be determined as of December 1, 2019. Senior events require that the swimmer be 12 on the first day of YMCA Short Course Nationals (April 1, 2020).

Except for those stated in this document or outlined in the Southwest Ohio YMCA Swim League "Rules and Regulations for Competitive Swimming Meets” issued October 1998, the current USA Swimming Rules will govern this meet.

On Friday night, we have only two sessions. The South site will be

Powel Crosley YMCA. The North site will be Trotwood High School

Three sites (3) for Saturday and Sunday AM - PCY, CY, Trotwood. Three sites for Saturday and Sunday PM sessions – ABLY, CY, Trotwood

We have two Finals sites. Trotwood for the North. Powel Crosley YMCA for the South.

Finalist - For individual events 50 yards and 100 yards long, the top 20 times in the South will qualify to swim at Finals and in the North the top 16 times will qualify to swim at Finals. 200 stroke events will swim 1 heat in Finals. (10 – South; 8 North). For the 200 Free and 200 IM we will swim 1 heat of 11-12, 1 heat of 13-14 and 2 heats of 15 and over.

8 & under, 9-10 events, all relays and the 1000 free are timed final events.The results of the two Finals meets will not be combined.


These meets will only work with extraordinary cooperation of coaches and parents. We will need officials from every participating team. This is a League Championship meet and volunteers – officials and timers – should be supplied by all participating Ys.

Estimate: figure that you must provide a worker for every 3 swimmers in the meet. (Certified or non-certified.)

We will swim events in the same order as prelims. We have made some changes in Finals, so our estimate is 2 hours for Finals


At the 3 prelim sites, once an event is closed the top 26 swimmers from the site will be announced. Anyone in the top 26 at a site is obligated to scratch at their site if they do not wish to participate in Finals. They must do this within 30 minutes of the announcement following established scratch procedure. After the scratch period the names will be e-mailed to the Finals sites.

For failure to compete in a Consolation and/or Championship Finals Event in which

a swimmer is seeded, the swimmer will:

  1. miss his/her next individual event (prior swims not affected) –or-

  2. if the event missed is his/her last event, a $25.00 fine will be imposed on

    the team.

  3. Exceptions: no penalties shall apply for failure to compete in finals if the

    referee is notified in the event of injury or illness and accepts the proof thereof, or it is determined by the referee that failure to compete is caused by circumstances beyond the control of the athlete.


Within 30 minutes of the announcement of an event's results, a swimmer may

declare that he/she may not compete in the finals of that event pending the results

of subsequent preliminary events by notifying the Administrative Official The

swimmer must declare his/her final intentions within 30 minutes of the completion

of their last individual event. If the swimmer does not return to confirm the scratch,

the swimmer will be seeded into the finals event and penalties set forth for failure

to compete will apply.


Finals events will be seeded based on the OFFICIAL preliminary results. AFTER the results are official, any scratches made known to the Administrative Referee before the end of warm-ups, will result in the entire event being re-seeded if and only if there is enough time to do so prior to the events being swum. If there is a scratch after warm-ups there will not be a reseed in the consolation heat. The alternate will swim in the open lane. If there is a scratch in the final heat known before consolation heat is swum, the fastest swimmer from the consolation heat will be placed in the open lane of the final heat.


Most events will be seeded Slowest to Fastest. The 1000 free, 500 free and 400 IM will be seeded fastest to slowest. The Meet Referee/Administrative Official reserves the right to combine heats. We do not alternate gender.


An athlete is considered entered in an event unless he/she scratches from that event. If an athlete does not scratch from an event and does not swim the event, that event still counts toward the athlete’s total number of events for the meet.

Because the meet is pre-seeded, an athlete who is seeded in an event (prelims)

and fails to compete (i.e., a “no show”) will have no penalty.WARM-UP SAFETY PROCEDURES:

Teams will be assigned lanes for warm-ups. During designated warm-up sessions, athletes may only enter the competition pools from the starting end. Athletes are expected to use a three-point entry in which they sit on the side of the pool then slide into the pool gently, with one hand on the wall. The exception is during specific warm-up periods when sprint lanes are designated for practicing racing starts.

SWIMMERS REPORT DIRECTLY TO THE BLOCKS:All swimmers are expected to report directly to their respective blocks for their events.

'Fly-over' starts will be used if deemed necessary by the Meet Referee.

Wedges or fins on blocks may not be used during the Saturday and Sunday AM preliminary sessions. Backstroke ledges may not be used during the Saturday and Sunday AM preliminary sessions. They may be used during all other sessions.

SWIM-OFFS:In the event a swim-off is necessary, the Meet Referee will set a time for the swim- off which will not be any later than 45 minutes after the last heat of any event in which any of the swimmers in the swim-off is competing. (USA Swimming Rule 102.5.2) If the swim-off involves swimmers from different preliminary sites, the swim off will take place at the beginning of Finals.


The Meet Referee reserves the right to dismiss any swimmer, coach and/or spectator from the competition due to inappropriate conduct.

  • Swimmers are not permitted in the spectator stands

  • NO glass on deck or in locker room.

  • Shaving is not permitted in any areas of the facility.

  • Changing, into or out of swimsuits other than in locker rooms or other

    designated areas is not appropriate and is prohibited. The USA Swimming Rulebook defines Deck Change as: Changing, in whole or in part, into or out of a swimsuit (excluding a drag suit) in an area other than a permanent or temporary locker room, bathroom, changing room or other space designated for changing purposes while at a practice, competition, or other pool-related activity.” This includes slipping off the top of a one-piece performance suit to place on an alternate bikini top immediately following a race.

  • The use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms.

  • Massage tables are not permitted.

  • Individuals are responsible for the security of their personal belongings and are encouraged not to bring valuables to the meet venue and not to leave items unattended

  • Beverages are allowed. No glass containers.

  • No coolers are allowed in the natatorium

  • Each team is responsible for its team area and is expected to leave  their area clean at the end of each session.

  • Under no circumstances will camera zones include the area immediately behind the starting blocks at either end of the racing course(s) while they are in use for race starts during the competition and warm-up.

  • Operation of a drone, or any other flying apparatus is prohibited over the venue (pools athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present

Awards and Recognition

SCORING FOR FINALS for North site will score 16 places

Individual Events:20-17-16-15-14-13-12-11-9-7-6-5-4-3-2-1

Relaylimitation Remember: Only the A, B, and C relays per team per event can score. D, E, etc. relays will not be scored under ANY circumstances, including disqualification of the team's A, B, or C relays

PRELIM SCORING Individual Events:20-17-16-15-14-13-12-11-9-7-6-5-4-3-2-1

Relay Events 40-34-32-30-28-26-24-22-18-14-12-10-8-6-4-2


ADMISSION FEE: No admission fee.
HEAT SHEETS: $5 for Friday, Saturday, and Sunday AM heat sheet (3 days); $5

for PM heat sheet (2 days); $2 for Finals.CONDUCT AND RESTRICTIONS:

  • No Flash Photography at the start of competition races.

  • No personal chairs are allowed in the spectator area

  • Parents are responsible for the conduct of their children. Children are not allowed to roam the facility unattended.

  • The use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms.

  • No smoking, drugs, or alcohol are permitted in the swimming complex.


The facility personnel will handle all emergencies at the meet. These individuals will provide CPR and first aid as needed and will ensure that individuals with serious injuries are transported immediately to the nearest hospital for further treatment. Defibrillators will be on site.

Any coach, athlete or official who recognizes an emergency should immediately inform the facility’s personnel and then make sure the vicinity of the emergency is clear for the emergency personnel to do their job.


Each athlete must have a certified coach responsible for him/her while on the pool deck. The coach of the athlete must authorize in writing a coach from another team to represent their team and be responsible for the swimmer(s).


This meet will follow the YMCA of USA Concussion procedure. Anyone who observes or has knowledge of a potential head injury should immediately notify lifeguards and/or hired medical personnel. Once the injury report is completed, the lifeguard and/or hired medical personnel will notify the Event Staff, the athlete’s coaching staff, and the Site Manager.

If a head injury occurs, the action plan below will be followed:

  1. Athlete is removed immediately from participation by the Site Manager .

  2. Athlete must be evaluated by a licensed health care professional experienced in identifying and treating concussions. In addition, the athlete must follow the laws that are in effect within the authority where the meet is held.

  3. The coaching staff will inform the athlete’s parents or guardians about the possible concussion and give or send them the fact sheet on concussion.

  4. The athlete will not be allowed back to warm-up or compete until a health care professional, experienced in evaluating concussions determines that the athlete is symptom-free and is OK to return to participation.


The National Lightning Safety Institute, National Athletic Trainers Association, American College of Emergency Physicians, USA Swimming, and YMCA of the USA all recommend or require closing an indoor pool during an electrical storm. This policy will be followed at the meet.