SWOYSL "AA" Championship: CANCELED
(this is a team hosted event)
2020 SWOYSL AA League CHAMPIONSHIP
at Miami University
To SWOYSL Members and Families,
The Southwest Ohio YMCA Swim League is disappointed to inform you that due to international, national, state and local COVID-19 concerns, outside our control, we are canceling the AA and Zone Championship meets scheduled for March 13-15, 2020 and March 20-22, 2020.
We have reviewed all the information received from the Centers for Disease Control and Prevention (CDC), the Ohio Department of Health (ODH), and in alignment with Ohio Governor DeWine’s order to limit gatherings of large groups of people—both indoors and outdoors. We know our swimmers have worked hard for several months in anticipation of these Championship meets and the SWOYSL shares the disappointment with our athletes. We know that many parents and coaches preferred alternatives, such as running the meet with limited or no spectators, but those options were simply not possible. The larger health considerations outweighed our ability to run this meet in any capacity this weekend.
We are not alone in this difficult decision. Championship Swim Meets on the National, Zone and LSC levels, planned over the next few weeks have also been canceled. YMCA Nationals, Speedo Sectionals in Federal Way and other LSC JO meets, such as in Southern California and Potomac Valley, have also canceled their meets, with more cancellations being considered.
New information is coming out daily and we will continue to monitor the situation. Thank you for your understanding.
LOCATION AND FACILITY
Location: Miami University, Corwin Nixon Natatorium, 750 Oak Street, Oxford, Ohio 45056
Emergency Phone Number: 513-529-1844
The Corwin Nixon Natatorium is configured as two (2) 9 lane, 25-yard courses. Water depth at start is 6-10 feet (minimum 5 feet required) and at turn end is 6-10 feet. Colorado electronic timing system will be used along with a digital Colorado scoreboard capable of displaying 2 pool swimming with names. The competition course has been certified in accordance with 104.2.2C (4).
Prelim competition, 18 lanes and 8 lanes in dive well assigned for
Prior to Finals, 18 lanes in the competition pool and 4 lanes in the 25-meter dive well are available for warm-up. Two assigned sessions.
During Prelims, continuous warm-up/warm-down in the dive well.
During Finals, continuous warm-up/warm-down in the west pool.
EVENT ORDER for Timed Finals, Prelims, and Finals /ohsfymca/UserFiles/Image/QuickUpload/order-of-events-for-aa--timed-finals-prelims-finals_054913.pdf
- If Your Swimmer qualifies for Final Competition at night, Coaches expect our swimmers to participate and represent our Springfield Family Y Swim Team
- 8 & Unders , 9-10’s, Relays, and Friday Events Do Not participate in the Night Finals Competition
- Meet Organizers request swimmers to only bring one bag on deck and share space.
- Our swimmers are expected to leave our team area clean
- Our Meet Workers are asked to be on time to their worker meetings. All meet workers must sign in at the table upstairs. Your hand will be stamped.
SHEETS> http://results.teamunify.com/ymcaswosl/ LIVE RESULTS
- Job Descriptions, PLEASE READ https://www.teamunify.com/ymcaswosl/__eventform__/1100483_AA%20job%20descriptions.PDF
- Volunteer Reminders: https://www.teamunify.com/ohsfymca/__eventform__/1261727_AA%20CHAMPS%20%20VOLUNTEER%20REMINDERS.pdf
and officials meeting times
- Sat/Sun Morning Session
- Sat/Sun Afternoon Session
- Sat/Sun Finals
- Meet Timeline > https://www.teamunify.com/ohsfymca/__eventform__/1261726_1261693_version%204%20all%20sessions.pdf
- Meet Mobile App
Info: 2020 SW OH YMCA AA League
- Please remember meet mobile is NOT Official Results
- Meet Live results on SWOYSL website http://results.teamunify.com/ymcaswosl/
- All 500, 1000, & 1650 Swimmers need lap counters. Teammates please be willing to help out
- Positive check-in for swimmers entered in the 1000 freestyle and 1650 freestyle event is required. The deadline for this check-in is 9:00 AM on the respective day. The check-in can be performed at the announcer’s table.
- Wear your SPY Sportswear! Show your Team Spirit
- SPYNATION Fans Cheer Loudly for all our SPY Kids!
- No one is permitted to take photos or videos behind the blocks at anytime…that applies to warm ups and meet
FRIDAY PM SESSION: 11& Over; 9-10 Warm-up:
- Be on Pool Deck & Ready to Swim by 5:15pm
- Scoreboard Pool lanes 1-3> 5:20-5:50pm
- Meet Starts: 6:05 PM Session ends about
- 2 pools for all events: odd heats in Balcony Pool, even heats in Scoreboard pool
SATURDAY & SUNDAY MORNING SESSIONS: 11 & Over Warm -Ups:
- Flyover starts for Morning Sessions, so Swimmers (other than backstrokers) to stay in the water, tight to the wall and near one of the lane lines.
- 2 Pools for all events (Odd heats in Balcony Pool, Even heats in Scoreboard Pool)
- Be on Deck 7:10am;
- Balcony Pool lanes 6-9>7:20-7:40am
- Meet Starts 8:10 am
- Session Ends about 11:35am
- Be on Pool Deck 6:50am
- Scoreboard Pool lanes 6-9>7:00-7:20am
- Meet Starts: 8:10 AM
- Session Ends about 11:35am
SATURDAY & SUNDAY AFTERNOON SESSIONS: 8&Under, 9 -10
For both 8 & unders and 9-10's competition, it wil be held in Balcony Pool
- Be on Deck 12:20pm
- Balcony POOL lane 7-8>12:30-12:50pm
- Meet Start 1:20pm
- Meet Finish about 3:45pm
- Be on Deck 12:20pm
- Balcony POOL lane 7-8>12:30-12:50pm
- Meet Start 1:20pm
- Meet Finish about 3:45pm
FINALS:11-12, 13-14, 15&Over, and Senior (no 8 & under & 9-10’s)
Warm-up: be on deck at 4:30pm
SAT & SUN> Pool for SPY>4:45-5:30 PM
- SAT> 5:40PM
- The fastest heat of the 1000 (on Saturday)
- SUN> 5:40PM
- The fastest heat of the 1650 (on Sunday)
EVENTS >All Championship events are prelims and finals EXCEPT for the following timed final events:
- All Friday evening events
- All relay events
- All 8 & Under and 9-10 events
- Senior 1000 Freestyle and 1650 Freestyle events
The following SCRATCH RULE will be strictly enforced for all events with finals:
Those swimmers in the top 24 places of the initial posting of an event's preliminary results MUST scratch if they do not plan to return for finals. Scratches MUST utilize a Scratch Form obtained from the scratch table and signed by the swimmer's coach. To be accepted, these Scratch Forms MUST be turned in at the scratch table within 30 minutes of the announcement of that event's results. After 30 minutes, the results are official.
For failure to compete in a Consolation and/or Championship Finals Event in which a swimmer is seeded, the swimmer will:
A. Miss his/her next individual event (prior swims not affected) –or-
B. If the event missed is his/her last event, a $25.00 fine will be imposed on the team.
C. Exceptions: no penalties shall apply for failure to compete in finals if the referee is notified in the event of injury or illness and accepts the proof thereof, or it is determined by the referee that failure to compete is caused by circumstances beyond the control of the athlete.
TOP 18 swim in Finals with 2 Alternates
Seeding for finals: Finals events will be seeded based on the OFFICIAL preliminary results. AFTER the results are official, any scratches made known to the Administrative Referee will result in the entire event being re-seeded if and only if there is sufficient time to do so prior to the event's being swum. If there is not sufficient time and if the scratch or no-show is in the consolation heat, the alternate swimmer will simply swim in the lane originally assigned to the scratched or no-show swimmer. If there is not sufficient time and if the scratch or no-show is in the championship heat, no alternate will swim and the lane will remain empty. Once the consolation heat has swum, there will be no alternate in the championship heat. PLEASE NOTE that MEET MOBILE is NOT OFFICIAL preliminary results
OTHER Need to know for Swimmers and Parents:
- The blocks at the facility are equipped with fins/ foot wedges. Swimmers are not permitted to remove the wedges. Swimmers may adjust those forward or back. This applies to relays. Please remind your swimmers; especially relay swimmers, not to remove the wedges.
- Backstroke Ledges –Swimmers can use the ledges or not. If they use the ledge, their toes must be in contact with the wall (not just with the ledge).
- No taping of any kind is allowed unless it has PRIOR approval of the meet referee. USA Swimming does not allow kinesio tape even with doctor’s note. (((
- There is no penalty for a missed pre-seeded preliminary event. It is just a “no show.”
- The starters will call out an empty lane by number before the start. They will not insert the swimmer into another heat unless the judgment of the deck ref is that it was caused by an administrative problem. A swimmer reporting to the wrong pool is not an admin problem.
- For finals, the starter will call the swimmer’s name once, and then proceed if necessary to the alternate (we will place alternates in the consol heat only)
And a few words from our venue host Miami University...
The Aquatic staff welcomes you to the Aquatic Center. We hope all your athletes have a great meet.
- The lifeguards will handle all water emergencies.
- If you have a swimmer who has asthma, please be aware of where their inhaler is in case we need it.
- If you have a swimmer who is bleeding, please keep them in the same space, we will come to them. This way, we don't have blood all over the deck.
- No deck changing.
- No food on deck. That being said, we know that the swimmers will be eating on the deck. Make sure you clean up your team area before you leave as there is little turn around time between sessions.
- Scoreboard results are not official. Results on meet mobile are often incorrect as the times are posted before we can verify a soft touch and correct the times.
Information can be found at: www.swyswim.org.
Online Meet Results: Meet Mobile will carry UNOFFICIAL meet results not the heat sheet.
results will be posted after the meet on www.swyswim.org.
Inclement weather notices and/or cancellations will be posted on www.swyswim.org.
(Evening Session: Open Warm-Up)
Two (2) pools for all events (odd, even)
SATURDAY & SUNDAY AM SESSIONS: (Morning Sessions: Assigned Warm-Up) Two (2) pools for all events (odd, even)
SATURDAY & SUNDAY PM SESSIONS: (Afternoon Sessions: Assigned Warm-Up) One (1) pool
FINALS: 11-12, 13-14, 15 & Over, and Senior (no 8 & under or 9-10)
(Finals: Open Warm-Up)
The fastest heat of the 1000 (on Saturday) will swim first
The fastest heat of the 1650 (on Sunday) will swim first
ENTRY LIMITS: Each athlete may enter three (3) individual events per day with a maximum of seven (7) individual events for the weekend. Each athlete may swim one (1) age group 200 Medley relay, one (1) age group 200 freestyle relay and one (1) age group 400 freestyle relay. Senior relays are unlimited.
NEW EVENT: We have added a Mixed 200 Medley Relay on Saturday. This event will only be swum at Finals. (See order of events) Limited to one (1) entry per team. There is no qualifying time
QUALIFICATION PERIOD: The qualification period is March 1, 2019 through the entry deadline.
TIMES: No Times (NT) are not allowed. Submit entry times in SCY times (preferred). If the swimmer or swimmers do not have a short course yards qualifying times, then a qualifying long course meters or short course meters time may be used. Events will be seeded with yard times as the fastest times followed by short course meter times and then long course meter times. Entries must be made using actual times. Time conversion is not permitted. Entered times must be the swimmer’s BEST time achieved during the qualifying period.
QUALIFYING TIMES Qualifying standards for the meet are posted on the league website www.swyswim.org. They are also attached to the end of this document. NOTE: A valid qualifying time for the 1000 free is acceptable as a valid qualifying time for the 1650 free. Please enter an S behind the entry time forcing that time to be seeded slower than the 1650 times. The reverse is also true. A valid qualifying time for the 1650 free is acceptable as a qualifying time for the 1000 free. Please enter an S behind the entry time forcing that time to be seeded slower than the 1000 times.
TIME STANDARDS: Swimmers/Relays must have equaled or bettered the minimum time standard
ENTRY FEES: $4 per individual even,t $16 per relay, $5 surcharge per athlete
Deck entries will not be accepted.
The required YMCA work assignments are determined by the number of swimmers entered by each team in last year’s championship meet. If you expect significant changes, please contact the Meet Director. All YMCAs must provide the assigned workers as designated by the Meet Director. Failure to provide the assigned officials/workers for any session of this meet may disallow that team's swimmers from further participation in the meet. IT IS THE DUTY OF THE ASSIGNED TEAM TO CONTACT OTHER TEAMS FOR HELP IN FULFILLING ASSIGNMENTS. It is not the duty of the Meet Director.
Meet officials are not assigned but are voluntarily sought. The meet director will email officiating information. Officials who would like to work this meet should contact the meet director at firstname.lastname@example.org All officials must be dressed in white shirts and navy-blue pants, shorts, or skirts.
EVENT CHECK-IN: All events are preseeded. We ask for scratches in the 1000 free and 1650 free. These events may be reseeded if it will help the timeline.
- The meet will swim using a Prelim Finals format for 11 & over individual events with top 18 (plus 2 alternates) advancing.
- Exception: Friday evening events, 1000 free, 1650 free, and all 8 & under events and 9-10 events are timed finals.
- Swimmer’s age will be determined as of December 1, 2019. Senior events require that the swimmer be 12 on the first day of YMCA Short Course Nationals (April 1, 2020).
- Except for those stated in this document or outlined in the Southwest Ohio YMCA Swim League "Rules and Regulations for Competitive Swimming Meets” issued October 1998, the current USA Swimming Rules will govern this meet.
- All Preliminary and timed Final events will be pre-seeded to ensure a minimum of three (3) swimmers in all heats. However, an entire event will NOT be re-seeded to maintain this minimum should there be scratches and/or no-shows. Combining of heats where the opportunity arises may be performed at the discretion of the Meet Referee, Administrative Referee and/or Meet Director.
- The following SCRATCH RULE will be strictly enforced for all events with finals: Those swimmers in the top 24 places of the initial posting of an event's preliminary results MUST scratch if they do not plan to return for Finals. Scratches MUST utilize a Scratch Form obtained from the scratch table and signed by the swimmer's coach. To be accepted, these Scratch Forms MUST be turned in at the scratch table within 30 minutes of the announcement of that event's results. After 30 minutes, the results are official.
- For failure to compete in
a Consolation and/or Championship Finals Event in
which a swimmer is seeded, the swimmer will:
- A. Miss his/her next individual event (prior swims not affected) –or– if the event missed is his/her last event, a $25.00 fine will be imposed on the team.
- B. Exceptions: No penalties shall apply for failure to compete in Finals if the referee is notified in the event of injury or illness and accepts the proof thereof, or it is determined by the referee that failure to compete is caused by circumstances beyond the control of the athlete.
- Declaration of Intent to Scratch: Within 30 minutes of the announcement of an event's results, a swimmer may declare that he/she may not compete in the Finals of that event pending the results of subsequent Preliminary events. The swimmer must declare his/her final intentions within 30 minutes of the completion of their last individual event. If the swimmer does not return to confirm the scratch, the swimmer will be seeded into the Finals event and penalties set forth for failure to compete will apply.
- Seeding for Finals: Finals events will be seeded based on the OFFICIAL preliminary results. AFTER the results are official, any scratches made known to the Administrative Referee will result in the entire event being re-seeded if and only if there is enough time to do so prior to the events being swum. Once the consolation heat has swum, there will be no alternate in the championship heat.
- EVENT SEEDING: Events will be seeded Slowest to Fastest, except for the following events: 1650 free, 1000 free, 500 free and 400 IM. The Meet Referee/Administrative Official reserve the right to combine heats. We swim 1 heat girls and 1 heat boys 1000 and 1650 at night.
SCRATCH PROCEDURES FOR PRELIMINARY EVENTS: An athlete is considered entered an event unless he/she scratches from that event. If an athlete does not scratch from an event and does not swim the event, that event still counts toward the athlete’s total number of events for the meet.
NO SHOW: Because the meet is preseeded, an athlete who is seeded in an event (Prelims) and fails to compete (i.e., a “no show”) will have no penalty.
WARM-UP SAFETY PROCEDURES: Teams will be assigned lanes for warm-ups. During designated warm-up sessions, athletes may only enter the competition pools from the starting end. Athletes are expected to use a three-point entry in which they sit on the side of the pool then slide into the pool gently, with one hand on the wall. The exception is during specific warm-up periods when sprint lanes are designated for practicing racing starts.
SWIMMERS REPORT DIRECTLY TO THE BLOCKS: All swimmers are expected to report directly to their respective blocks for their events. Be sure to check the heat sheet for Friday evening session and AM sessions. Two Pools - Note that Friday evening and AM sessions will be using two (2) pools with all odd HEATS competing in the balcony pool and all even HEATS competing in the scoreboard pool. STARTS: 'Fly-over' starts will be used for Friday evening and AM sessions at this meet. All swimmers (except for Backstroke starts) should remain in the water at the completion of their race until the next heat has begun. SWIM-OFFS: In the event a swim-off is necessary, the Meet Referee will set a time for the swim-off which will not be any later than 45 minutes after the last heat of any event in which any of the swimmers in the swim-off is competing. (USA Swimming Rule 102.5.2)
CONDUCT AND RESTRICTIONS: The Meet Referee reserves the right to dismiss any swimmer, coach and/or spectator from the competition due to inappropriate conduct. •
- Deck access is limited to only registered and approved coaches, swimmers, timers, designated meet workers and working officials.
- Changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited. •
- Glass, Food, and Chairs are not permitted on deck. •
- The use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. •
- Massage tables are not permitted. •
- Individuals are responsible for the security of their personal belongings and are encouraged not to bring valuables to the meet venue and not to leave items unattended. •
- Swimmers are not permitted in the spectator stands •
- Shaving is not permitted in any areas of the facility. •
- Each team may assign 2 parents from the 8 & under age group to help shepherd the 8 & unders on deck. (All other 8 & under parents are upstairs unless they are working the meet.)
- No swimmers or parents allowed in the leisure pool area. •
- The hallway between the pool and locker rooms is not to be used as a swimmer holding area. •
- There is no food allowed on the pool deck. It may be confiscated. •
- Beverages are allowed. No glass containers. •
- No coolers are allowed in the natatorium •
- Each team is responsible for its team area and is expected to leave its area clean after each session. •
- Under no circumstances will camera zones include the area immediately behind the starting blocks at either end of the racing course(s) while they are in use for race starts during the competition and warm-up. •
- Operation of a drone, or any other flying apparatus is prohibited over the venue (pools athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present senior
AWARDS AND RECOGNITION SCORING: 18 places
- Individual Events: 22-19-18-17-16-15-14-13-12-10-8-7-6-5-4-3-2-1
- Relay Events: 44-38-36-34-32-30-28-26-24-20-16-14-12-10-8-6-4-2 Remember: Only the A, B, and C relays per team per event can score. D, E, etc. relays will not be scored under ANY circumstances, including disqualification of the team's A, B, or C relays.
High Point Plaques:Age group team high point plaques for both girls and boys will be awarded. (Scored by age group events. i.e. Senior events will not count.)
ADMISSION FEE: No admission fee.
HEAT SHEETS/PROGRAMS: $10 for Friday, Saturday AM and Sunday AM sessions. In addition, you receive a coupon for the Finals heat sheet. $5 for PM sessions (2 Day)
CONCESSION STAND: Pro Shop has salads, sandwiches, and drinks.
ATHLETE APPAREL: Swimville will be in the upstairs lobby.
EMERGENCIES: The facility personnel will handle all emergencies at the meet. These individuals will provide CPR and first aid as needed and will ensure that individuals with serious injuries are transported immediately to the nearest hospital for further treatment. Defibrillators will be on site. Any coach, athlete or official who recognizes an emergency should immediately inform the facility’s personnel and then make sure the vicinity of the emergency is clear for the emergency personnel to do their job.
LIGHTNING POLICY: The National Lightning Safety Institute, National Athletic Trainers Association, American College of Emergency Physicians, USA Swimming, and YMCA of the USA all recommend or require closing an indoor pool during an electrical storm. This policy will be followed at the meet.
UNACCOMPANIED ATHLETE: Each athlete must have a certified coach responsible for him/her while on the pool deck. The coach of the athlete must authorize in writing a coach from another team to represent their team and be responsible for the swimmer(s).
CONCUSSION AWARENESS: This meet will follow the YMCA of USA Concussion procedure. Anyone who observes or has knowledge of a potential head injury should immediately notify lifeguards and/or hired medical personnel. Once the injury report is completed, the lifeguard and/or hired medical personnel will notify the Event Staff, the athlete’s coaching staff, and the Meet Director. If a head injury occurs, the action plan below will be followed: 1. Athlete is removed immediately from participation by the Meet Director 2. Athlete must be evaluated by a licensed health care professional experienced in identifying and treating concussions. In addition, the athlete must follow the laws that are in effect within the authority where the meet is held. 3. The coaching staff will inform the athlete’s parents or guardians about the possible concussion and give or send them the fact sheet on concussion. 4. The athlete will not be allowed back to warm-up or compete until a health care professional, experienced in evaluating concussions determines that the athlete is symptom-free and is OK to return to participation.
LODGING AND RESTAURANTS Restaurants – http://www.miami.muohio.edu/about-miami/visiting-miami/restaurants.html Lodging information – https://www.miami.muohio.edu/about-miami/visiting-miami/accommodations.html
PARKING Event parking will be available in the parking garage located next to the Recreational Sports Center. Charge $5 per entry. There is limited street parking around the Rec Center. You will need to pay any meters, and you must park in a legal parking space. The South RSC Parking Lot is for Rec Center patrons only and will not be available for swimmer drop offs. Check the website for any other parking information
- Time Standards
- Order of Events for Timed Finals, Prelims, and Finals
- UPDATED entries as of 3/8 11:10pm
- Volunteers/Meet worker REMINDERS