Turn Up the Heat (REG 1/04)

Jan 26, 2020
January, 4 2020
Annual 2019-2020, Short Course 2019-2020


TYR Turn up the Heat Age Group and Open

Hosted by

Hudson Explorer Aquatic Team

Sunday, January 26, 2020

Held under USA Swimming Sanction # LE 20037 SS

In granting this sanction it is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.


LOCATION:   Robert F. Busbey Natatorium, Cleveland State University, 2451 Euclid Avenue, Cleveland, OH 44115


POOL:   25 yards by 10 lanes, Colorado timing system and 10 lane digital readout score board with ample locker room space and balcony seating for spectators; Continuous warm-up and warm-down pool available in non-competitive end of the pool. The depth of the pool at both the start end and turn end is 12 feet. The competition course has been certified in accordance with 104.2.2C (4). The copy of such certification is on file with USA Swimming.


RACING STARTS:  Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water.  When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.


STARTING TIMES Morning session (10 & under, 11-12 boys) warm-up will begin at 7:45 AM, with competition starting at 8:35 AM.  Afternoon warm-up (11-12 girls, 13 & over) will begin 15 minutes after the conclusion of the morning session. Warm-ups will be split if the average number of swimmers per lane is scheduled to exceed fifteen (15) swimmers. Estimated afternoon start times will be posted on the Lake Erie Swimming website by January 25, 2018.



TEAM SUPERVISION:  Teams who are entering swimmers but will not have a coach at the meet should arrange ahead of time for another coach to supervise their athletes.  Swimmers without coach supervision must contact the Meet Director or Meet Referee to be assigned to a coach on deck.


RETURN TO PLAY LAW:  Under the Ohio Return to Play Law governing concussions, all coaches and officials (in state or out of state) are required to have proof of training in concussion signs and symptoms. This training is available for free and can be found at All coaches and officials are encouraged to take this training. It is your responsibility to take care of this requirement.



ENTRY LIMITATIONS: Swimmers may enter up to four (4) events/day exclusive of relays.


DECK ENTRIES:  Deck entries will be taken on a space available basis up to 35 minutes before the start of the session and seeded at NT.  Deck entrants should sign up at the deck entry table @ $8.00 per individual event, $12.00 per relay.  Deck entry swimmers new to the meet will be charged $3.00 LESI surcharge and must provide proof of USA Swimming registration Deck entrants for whom there is no space will receive a refund.


ELIGIBILTY:  Swimmers must be current athlete members of USA Swimming.  Coaches must be current coach members of USA Swimming and must check in at the beginning of the meet.  All coaches must display the deck pass (wrist band) issued by the meet host.  ON deck USA Swimming athlete registration will not be available.  Age is of the first day of the meet, January 26, 2020.  Safe Sport now requires that all applicable adults participating in or associated with this meet, acknowledge that they are subject to the provisions of the USA Swimming Minor Athlete Abuse Prevention Policy ("MAAPP"), and that they understand that compliance with the MAAPP policy is a condition of participation in the conduct of this competition.


QUALIFYING TIMES:  None.  NT will not be accepted. If the swimmer has no time, please provide an estimate. Entries with NT will not be processed and space will not be held.   Updated times will be accepted electronically until noon on Wednesday, January 15, 2020, but no changes of events.


SWIMMERS WITH A DISABILITY:  Entries for swimmers with a disability should be handled in the following manner: (1) enter the swimmer in the Hy-Tek database (or on the regular entry form); (2) list in the email accompanying the Hy-Tek entry file (or on a separate sheet of paper) the name of the swimmer, the stroke(s)/distance(s) s/he wishes to swim, the entry times, the day/session s/he wishes to swim the event(s), and the manner in which s/he prefers to be seeded (with a longer distance or with a different age group); and (3) provide any information about special accommodations needed by the swimmer. The final determination of seeding will be made by the Meet Referee after consultation with the swimmer and his/her coach.


CONDUCT:  The meet will be conducted according to the rules set forth in the current USA Swimming Rules and Regulations and the Lake Erie Swimming Policy & Procedures.  Events will be contested in a 25-yard course. All events are timed finals.  10U will be awarded  6&U, 7, 8, 9, 10.  13 & Over age groups  and All OPEN events will be awarded as open. Meet host reserves the right to combine events, limit the number of entries in one or more events, and/or move swimmers into a single session if they sign up for events in more than one session in order to control the length of the meet. Teams will be notified by email of swimmers who are affected by such limits by Thursday, January 16, 2020; such swimmers may either enter another event if space is available or receive a refund.  Relays may be eliminated in order to accommodate more swimmers.  Relay entry fees will be returned if relays are cancelled. 


SEEDING & CHECK IN: All individual events will be deck seeded. All swimmers must check-in at least 30 minutes prior to the start of their session. Check-in sheets will be posted. Relay cards must be turned in upon call in order to be seeded. Each 10 & under swimmer shall report promptly to the Clerk of Course prior to the race in which the swimmer team is entered.  All 11 & over swimmers should report directly to the blocks for their events.  In accordance with 102.1.4, events may be seeded together but scored separately. The Lake Erie scratch rule (attached) will be in effect.


CLERK OF COURSE:  A Clerk of Course will be provided for the 10 & under swimmers only.


AWARDS: Awards will be given for 6&U, 7, 8, 9, 10, 11-12 and 13 & Over age groups. Individual Events:  Ribbons for 1st-8th place.  Relays:  Ribbons for 1st-3rd.  10 & under heat winners will receive an award.


DRONES:  Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials, and/or spectators are present.


ADMISSION COST: $4.00 per spectator.  Senior 65 and older and children 3 and under are free. Psych sheets $2.00


PARKING:  CSU charges for event parking (est. $10 per day). Parking lots are available at the corner of Chester and E. 22nd Street or on Euclid Ave and E. 24th Street. City of Cleveland Meter parking is all day Sunday on Chester Avenue. Cleveland State University Meter parking is available on a very limited basis.


RESULTS:  Will be posted on  Teams may request a backup at the conclusion of the meet.

TIME TRIALS: Will not be offered.


SAFETY/WARM-UP: Lake Erie Swimming safety guidelines and warm-up procedures will be in effect at all times.  Coaches must maintain contact with their swimmers during warm-up and throughout the meet.  All entry into the pool for warm-up is feet first from the starting block end of the pool.  Swimmers must enter the pool feet first in a cautious manner with one hand in contact with the pool edge.  There is no diving during warm-up, except in designated sprint lanes. The final 20 minutes of a 40-45 minute warm-up or 15 minutes of a 30 minute warm-up shall be conducted as follows:

For a 10 lane pool:

(a)       Lanes 1 & 10 push/pace from the start end of the pool (or general warm-up at the discretion of Meet Referee or his/her designee).

(b)       Lanes 2 & 9 sprint lanes for racing starts from the starting block end of the pool, one length only and exiting the pool

(c)       Lanes 3-8 general warm-up, no diving or racing starts.  Any or all of these lanes may be converted to sprint lanes at the discretion of the Meet Referee or his/her designee.

Swimmers are to sprint one way and climb out at the far end of the pool.  Swimmers may be removed from warm-up for violating safety rules. Feet first entry only into the continuous warm-up lanes.


CAMERA ZONES:  Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, restrooms, or locker rooms.  Additionally, under NO circumstances will Camera Zones include the area immediately behind the starting blocks at either end of the racing course(s) while they are in use for race starts during competition and warm-up. Those failing to abide by this rule may be removed from the venue.


DECK CHANGES:  Deck changes are prohibited.


INIITIAL DISTANCE:  In order to be certain that an initial distance or lead-off relay leg is entered into SWIMS, the swimmer or the swimmer’s coach should notify either the meet referee or the admin before the event and provide the necessary watches as back-up to the electronic timing.  All lead-off relay splits will automatically be uploaded to SWIMS after admin approval; for all other initial distances, the proper paperwork must be completed after the swim in order for the time to be entered into SWIMS.


OFFICIATING OPPORTUNITY – Anyone that is a USA Swimming certified official is welcome and encouraged to join the Lake Erie Swimming (LESI) officials in working this meet.  Please contact the meet director or the Lake Erie Officials Chair in advance of the meet if at all possible to let either know of your availability.  . We are also looking for anyone that is interested in becoming an official, for more information please contact the Official’s Chair.

Meet Director’s name and email: Stacey Newyear,

Official’s Chair: Bob Martens,


COACHES:  Coaches packet will be available upon coach check-in.


NOTE:  Only athletes entered in the meet, working coaches, officials, and meet workers are allowed on deck.  Other non-participants are expected to remain in the spectator area.


MEET DIRECTOR:  Stacey Newyear,,  330-888-5414


ENTRY PERSON:   Cindy Sapochetti,,  440-785-1532                                              


DIRECTIONS: From I-77 NORTH, follow signs to I-90 east to E. 22nd street exit, follow E. 22nd north (left) to Euclid or Chester. From I-90 east or west, exit at Chester Ave., park on Chester or Euclid.

From Ohio Turnpike, take I-77 or I-71 north to I-90 east (see above).



In the event of an alarm or an emergency requiring evacuation:

Remain calm, walk to the nearest exit, and leave the building.

Do not use the elevators.

Do not attempt to go on deck or into the locker rooms


Swimmers will be directed by their coaches or meet workers to STILLWELL HALL ON THE WEST SIDE OF THE BUILDING (the scoreboard is on the west wall of the pool).








TYR Turn up the HEAT Age Group & Open


January 26, 2020


Session 1

10 & Under, 11-12 Boys


7:45 AM Warm-up, 8:35 AM Meet Start (Timed Finals)                                   



Event  #

Age Group/Stroke

Event #





11 & 12 200 IM



10 & U 200 IM



11 & 12 100 Breast



10 & U 100 Breast



11 & 12 200 Back



10 & U 50 Back



11 & 12 100 Free



10 & U 200 Free



11 & 12 200 Fly



10 & U 50 Fly



11 & 12 100 Back



10 & U 50 Free



11 & 12 50 Free



10 & U 50 Breast



11 & 12 200 Breast



10 & U 100 IM



11 & 12 100 Fly



OPEN 200 Free Relay*






400 IM**



500 Free**




*  Relays may be eliminated in order to accommodate more swimmers. 
                         Relay entry fees will be returned if relays are cancelled. 


** SIGNING UP FOR OPEN EVENTS: Take care in selecting the correct event number when signing up for events in Team Unify or elsewhere. Swimmers are asked to compete in only one session.







TYR Turn up the HEAT Age group & Open


January 26, 2020


Session 2

11-12 Girls, 13 & Over


Afternoon warm-up will begin 15 minutes after the conclusion of the morning session.

Estimated start times will be listed at websites by January 23, 2020.


Event  #

Age Group/Stroke

Event #





11 & 12 200 IM



13 & O 200 IM



11 & 12 100 Fly



13 & O 100 Fly



11 & 12 200 Back



13 & O 200 Back



11 & 12 100 Breast



13 & O 100 Breast



11 & 12 50 Free



13 & O 50 Free



11 & 12 200 Fly



13 & O 200 Fly



11 & 12 100 Back



13 & O 100 Back






11 & 12 200 Breast



13 & O 200 Breast



11 & 12 100 Free



13 & O 100 Free



OPEN 200 Free Relay*






400 IM **



500 Free **




*  Relays may be eliminated in order to accommodate more swimmers. 
Relay entry fees will be returned if relays are cancelled.  


** SIGNING UP FOR OPEN EVENTS: Take care in selecting the correct event number when signing up for events in Team Unify or elsewhere. Swimmers are asked to compete in only one session.