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Event

New England Swimming 11-14 Champs-NOW CLOSED-ENTRIES SENT FOR PROCESSING

Feb 27, 2020 (08:00 AM) - Mar 1, 2020 (08:00 PM)
February, 16 2020
Coaches,Gold,Gold Technical Quincy Only,High School,Nationals,Seniors,Silver,Silver Challenge Emilson Only (Emilson,Quincy)

Description

                            New England Swimming

11 –14 Age Group Championships

Presented by: Crimson Aquatics

February 27-March 1, 2020
Worcester Polytechnic Institute, Worcester, MA

Entry Deadline:  Sunday, February 16th by 9:00PM.  Entries will be sent Monday, February 17th at 10:00AM

SESSIONS:

Session times subject to change after entries are received. Teams will be notified by Monday, Feb 24, 2020 of any changes.

SESSIONS:

Session times subject to change after entries are received. Teams will be notified by Monday, Feb 24, 2020 of any changes.

 

Thursday

Friday

Saturday

Sunday

 

Warm Up Prelims

 

 

8:00 AM

 

8:00 AM

 

8:00 AM

 

Prelims Begin

 

 

9:10 AM

 

9:10 AM

 

9:10 AM

 

Warm Up Finals

 

3:30 PM

 

4:30 PM

 

4:30 PM

 

4:30 PM

 

Finals Begin

 

4:30PM

 

5:15 PM

 

5:15 PM

 

5:15 PM

ADMISSION: $5.00 per session

 

SITE: The WPI Pool is located on the campus of Worcester Polytechnic Institute. The competition pool is a 12-lane, 25-yard pool with seven-foot-wide lanes and non-turbulent lane lines. The timing system includes a fully-automatic Colorado Time Systems electronic timing system with touchpads at the finish and turn ends of the pool with an LCD Scoreboard display. The diving well is separated from the competition pool by a movable bulkhead and there will be four (25 yard) lanes available for warm up and warm down. The finish end of the pool is 6’5 to 8 feet deep; the turn end of the pool is 6’5 to 8 feet deep. Spectator seating is for 350, with overflow seating looking over the width of the pool for another 400 people. The pool is located inside the WPI University Athletic Complex, GPS Coordinates for the parking garage (when available) are 162 Salisbury Street, Worcester MA 01602. Please enter through the mezzanine entrance located off the drop off circle. Directions may be found later in this document.

The competition course has been certified in accordance with 104.2.2C (4). The copy of such certification is on file with USA Swimming. Directions may be found later in this document.

 

 

COURSE: Short course yards (25 yards)

 

MEET FORMAT:

  • Individual events will be swum as 11/12 and 13/14, with the exception of the 1000 and 1650 freestyle which will swim as stated in the Distance Events section below.
  • The meet will be conducted in a trials/finals format, with one Consolation heat (B final) and one Championship heat (A final) in each age group (11-12 and 13-14) for individual events 200 yards and below.
  • There will be no 2 per lane competition.

 

DISTANCE EVENTS:

  • The 1000 a Free will be timed finals and be swum in the following order on Thursday Finals:
    • Fastest heat of girls 11/12
    • Fastest heat of boys 11/12
    • Fastest heat of girls 13/14
    • Fastest heat of boys 13/14
  • Remaining heats will swim combined, 11-14, alternating girl/boy, fastest to slowest after the 200 Medley Relays

 

  • 1650 will be timed finals and swum in the following order during Sunday Prelims: Fastest heat of girls 13/14

Fastest heat of boys 13/14 Fastest heat of 11-12 girls Fastest heat 11-12 boys.

Remaining heats will swim combined, 11-14, alternating girl/boy, fastest to slowest

 

  • The 400 IM and 500 free will be swum as timed finals for 11/12 and as prelim/finals for 13/14 with one Championship final heat. The preliminary heats of each event will be swum in the following order:
    • Fastest 2 heats of girls 13/14
    • Fastest 2 heats of boys 13/14
    • Remaining heats of 13/14 will swim fast to slow alternating girls/boys
    • Fastest 1 heat of girls 11/12
    • Fastest 1 heat of boys 11/12
    • Remaining heats of 11/12 will swim fast to slow alternating girl/boy For all distance events (400 and over), the slowest heat of girls and boys may be combined.

DISTANCE EVENTS TIMERS: Swimmers in the 1000 and 1650 freestyle will need their own timers. Swimmers in the 13/14 alternating heats of the 400 IM and the 500 Free, and all of the 11/12 heats will need their own timers.

 

CUT PROTOCOL: If a session is over-subscribed, the following changes will take place in the meet format: Clubs will be notified of all changes by Monday, February 24, 2020.

After entries are received, the Meet Director and Meet Referee will decide if events will run in 12 lanes for the preliminary heats.

 

  1. Relays will be cut to 1 relay per team.
  2. Mixed relays will be removed or moved to prelims
  3. Swimmers will be required to cut down to 7 total events.

 

 

 

 

 

RESERVE THE RIGHT TO MAKE CHANGES: Once a meet is sanctioned, changes can be made to the meet invitation before the meet, only with the approval of the Technical Chair, Bob Menck. Any change to the meet format after the meet begins will be at the discretion of the Meet Referee and will be presented to the coaches at a coaches meeting.

 

MEET COMMITTEE/JURY: The Meet Jury will be made up of one official, one coach, and one athlete to be selected by the Meet Referee who will present issues and moderate the jury but not vote. The three members shall be from separate teams. The Meet Jury will decide all issues of eligibility and anything not addressed in the Meet Announcement. The Meet Referee shall have authority as described in the current USA Swimming Rulebook.

 

WEATHER PROTOCOL: If weather or facility conditions make it impossible to follow the original timeline of events, the Meet Director and Meet Referee have a right to make changes to the meet sessions. The Meet Director will notify the teams of the changes with as much notice as possible.

Cancellation of the meet, or a session, is the decision of the Meet Referee and Meet Director. If weather requires the cancellation of any finals session, the results of the preliminary session will be the final order.

 

ELIGIBILITY: All contestants must be current New England Swimming registered athletes. All swimmers must be registered before the entry is submitted. If a swimmer is not currently registered with proof of age on file, they will be fined $100 per event. New England teams entering the meet are required to check their entries with the online registration check tool on the New England Swimming website. Age is determined by the age of the swimmer the first day of the meet.

 

Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.

 

REGISTRATIONS: All swimmers must be registered with USA Swimming before the entry deadline of February 18, 2020. Any team that swims an unregistered swimmer will be fined $100 per event. Teams are required to check their entries with the online registration check tool on the New England Swimming website.

 

DISABILITY SWIMMING: Any current athlete members of USA Swimming with a disability, as defined by USA Swimming Rules and Regulations, may enter this meet if they have the qualifying times. If modifications to USA Swimming rules are necessary, then the coach or athlete must notify the Meet Referee and Meet Director of any disability prior to competition.

 

EVENTS: See attached list.

 

ENTRY INFORMATION:

Qualification period: February 8, 2019 through the entry deadline. Seeding order: SCY, LCM, SCM

 

ENTRIES: Electronic entries may be emailed as an attachment to the Entry Chair at gabriellehunt@live.com Please check that your team name, address, and contact information are listed correctly in this file. For email entries, payment and signed copy of entry cover page, waiver and liability waiver must be received by the Entry Chair by Saturday February 22 2020 at:

Crimson Aquatics 16 Brady Loop

 

 

 

 

 

Andover, MA 01810

 

One check for entries, swimmer participation fee and travel fund surcharge should be made payable to Crimson Aquatics.

All non-electronic entries must be typed or printed legibly and must use full names and registration numbers from USA Swimming registration. No deck entries will be accepted. No refunds will be given for entries that are accepted or for entries that are rejected due to improper entry.

 

There is a $100 fee for any team submitting their entry after the deadline. If a team already entered in the meet wishes to add either swimmers or entries after February 18, 2020, but before the new cuts deadline of 9:00 pm Monday Feb 24, 2020, will be charged $10 per individual entry. No entries will be accepted after 9:00 pm Monday, Feb 24, 2020.

 

ENTRY TIME VERIFICATION: All entries will be reviewed by New England Swimming. All entry times must be provable in the SWIMS database. The meet database will be run through the SWIMS program to verify times achieved since February 8, 2019. Anyone entering a swimmer in events where a time is not in SWIMS,or cannot be proven, will be fined $100 per event. The swimmer will be scratched from the event and may jeopardize their team’s participation in future New England Swimming “end of season” meets.

Please note that a time may be in Team Unify but not in SWIMS. It is your responsibility to verify the time at a USA sanctioned/approved/observed time in SWIMS.

 

NEW CUTS: Athletes achieving a qualifying time for the first time between Tuesday, February 18, 2020 and Sunday, Feb 23, 2020 may enter the meet via e-mail to the Entry Chair no later than Monday, Feb 24, 2020 @9:00 pm. No time updates from the original entry will be allowed.

 

ENTRY LIMITS: Swimmers may enter as many events in which they have qualified but may only compete in a maximum of three (3) individual events per day (including time trials) and a maximum of nine (9) individual events for the meet (not including time trials).

 

ENTRY FEES:

$10.00 for individual events (add $0.50 for non-electronic entries)

$25.00 for relay events

Swimmer participation fee: $20 per swimmer (including relay-only swimmers) New England Travel Surcharge: $2 per swimmer (including relay-only swimmers)

 

RELAYS:

  • All relays will be swum as timed finals.
  • Relays compete as 11-12 and 13-14. Teams are limited to 2 qualifying relays in each age group.
  • Relay teams may have achieved the qualifying time or may use aggregate times that are in SWIMS.
  • All 13/14 200 Medley Relays will be entered with 400 Medley Relay times.
  • Relay-only swimmers must be correctly entered into the meet by the entry deadline and pay the

$20.00 participation fee and the NES travel surcharge of $2.00.

  • There will be a 10-minute break between events and 400 and 800 relays in the finals sessions.
  • Relays must be scratched by the scratch deadline the night before. Relay cards must be submitted to the Control Table before the end of the preliminary session that day. Names and the order may be changed up to the time of the relay heat. Any changes should be submitted to the Control Table before the start of that relay.

 

 

 

 

 

  • Use of Electronic Relay Judging Pads: Dual Human Confirmation of relay take off violations will be required at all New England Swimming meets. If Electronic Relay Judging pads are to be used at a meet, they will serve in the following capacity. Once a Dual Confirmation of a relay take off has been confirmed (Dual Human Confirmation), the Meet Referee or his/her designee shall request the RJP data.  This data can only be used to support the disqualification or overturn the disqualification. In the event the RJP data is either missing or deemed invalid, the disqualification will stand.
  • Unattached swimmers may not participate in relays

 

MIXED RELAYS

  • Mixed-Relay teams must be comprised of 2 females and 2 males
  • Relays are limited to 2 entries per team
  • There are no qualifying times for mixed relays; All teams may enter 1 mixed relay. Any team qualifying a single gender relay, may enter 2 mixed relay teams

 

SCRATCH DEADLINES: (Scratch forms will be located at the Control Table on deck):

  • Event scratches may be sent via email up until Wednesday night at 5:45 pm to: gabriellehunt@live.com Please write “team initials and SCRATCH” in the subject line of the email. After Wednesday, all events must be scratched at the pool using the below deadlines.
  • All Friday prelim scratches by Thursday at 5:00 pm
  • All Saturday prelim events by Friday at 5:45 pm
  • All Sunday prelim events by Saturday at 5:45 pm.

 

DISTANCE CHECK-IN & SEEDING: Entrants in the 1000 yard must positively check in and confirm their intention to compete by the start of warm up on Thursday and by the scratch deadline of Saturday at 5:45 pm for the 1650 yard freestyle events.

 

SPECIAL SCRATCH NOTES:

  1. Coaches and swimmers are expected to understand the scratch, verification and relay rules before the meet begins.
  2. Any swimmer who fails to compete in an individual event heat in which he/she is entered and has not been scratched will be barred from further competition for that day, including relays and time trials. The swimmer will also be automatically scratched from the following day’s events unless the Control Table has been notified of the swimmer’s intention to compete by 5:45 pm.
  3. Any swimmer, who qualifies for finals and fails to notify the Admin Referee of his/her intention to withdraw from finals within 30 minutes of the announced results, and does not compete, nor is excused by the Meet Referee, will be barred from all subsequent competition in the meet, including relays and time trials.
  4. On Sunday, any swimmer who qualifies for finals and fails to notify the Control Table of his/her intention to withdraw from finals within 30 minutes of the announcement of the results, and does not compete, nor is excused by the Meet Referee, will be barred from all subsequent competition in the meet, including relays and time trials and will be subject to $100.00 fine.

 

WARM-UP: USA Swimming warm-up policies will be in effect for the meet. Teams will be assigned warm-up lanes after all entries are received. The pool will close up to five minutes before the beginning of each session Diving will be prohibited during warm-ups in the warm-up/down pool at all times during the meet. One-way sprint lanes will be announced during warm-ups. Coaches must instruct their swimmers to obey these rules. Failure to comply with a designated safety marshal’s orders could result in disciplinary action. All swimmers participating in the meet without a USA Swimming registered coach shall report to the Referee before warm-ups prior to each session. The first 20 minutes of finals warm up are reserved for individual event finals swimmers only. Relay-only swimmers are free to enter the pool after this time.

Coaches are responsible for enforcement of this for their team

 

 

 

 

 

ADMISSION: $5.00 per session

 

PROGRAMS: $5.00 per session

 

OFFICIALS: Officials are requested to help with the pre-meet planning for this meet by stating their availability to help as soon as possible. Please provide the information requested on the INTENT TO OFFICIATE for this meet. Host Team officials are reminded that they also need to submit an application. All applications that are received by the meet entry deadline Tuesday, February 18, 2020 will count towards the work requirements for the official's team. "Walk-on" officials are always welcome. The uniform for this meet will be white polos over navy for all preliminary sessions and dark blue polos over khaki for all final sessions." Shorts are acceptable to wear in prelims but long pants are preferred in finals. White sneakers for all sessions please. All Officials meetings will take place 45 minutes prior to the start of each session.

 

SAFETY:

 

  1. Diving will be prohibited during warm-ups except in specifically announced one-way sprint lanes. There will be no diving in the warm-up and warm-down areas at any time.
  2. No shaving is permitted at the competition site.
  3. No glass containers are permitted within the facility.
  4. Swimmers must be under the supervision of a coach. If a swimmer arrives at the meet without a coach, the swimmer should notify the Referee before he/she warms up. The Referee will assign the swimmer to a registered coach for warm-ups.
  5. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, restrooms, locker rooms, behind the blocks, or in any marked NO CAMERA ZONE.
  6. Deck changes are prohibited.

 

SAFETY (OTHER):

 

  • Only USA Swimming registered swimmers, coaches, authorized meet and WPI personnel will be allowed on deck. Proper credentials are required.
  • All swimmers must enter the competition pool at the starting end.
  • Swimmers must wear approved swimwear and, due to facilities regulations, will not be allowed to wear jewelry or other accessories unless under their swim cap such as necklaces, exposed earrings, toe and finger rings.
  • No flash photography at the start of any race.
  • Absolutely no swimming under the bulkhead at any time.
  • Absolutely no meet participant is allowed on the diving boards at any time. Use of the diving boards is strictly prohibited.
  • Absolutely no meet participant, swimmer, coach, or observer is allowed in other parts of the fitness facility unless accompanied and/or approved by authorized University personnel.
  • No smoking is permitted inside the building.
  • WPI, Crimson Aquatics, and New England Swimming will not assume responsibility for lost or stolen articles.
  • Parents are in charge of supervising younger, non-participating children in attendance at the meet.
  • Swimmers, parents, coaches, and spectators are restricted to the pool, spectator stands and concession area.
  • There will be absolutely no food on deck. Swimmers caught with food will be asked to leave the meet.

Failure to abide by these rules and any other rules that may be announced or posted by meet officials

 

 

 

 

 

during the meet may result in ejection from the facility.

 

RULES: Current USA Swimming and Minor Athlete Abuse Protection Policy (MAAPP) rules will govern all competition. Decisions by the Meet Referee will be final unless a written protest is lodged within 30 minutes of the heat swum. All swimmers, coaches and officials will follow the USA Swimming code of conduct under article 304 of the USA Swimming rules and regulations. Any violation of such policy will be reported to the Meet Referee and the New England Swimming office for further review and/or action.

 

DRONES: Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. Exceptions may be granted with prior written approval by the Vice President of Program Operations.

 

SAFE SPORT: The conduct of all participants and spectators at a meet is governed by USA Swimming Rules 304/305. Any and all infractions must be reported to the Meet Referee or Meet Director. USA Swimming and NE Swimming encourage all to report any witnessed or suspected forms of abuse/safe sport violations to the NE Swimming Safe Sport Chair, Anne Kaufman: nesafesport@gmail.com (857- 928-3638) or through the USA-S online reportable form.

 

PHOTOGRAPHY: PHOTOGRAPHERS ON DECK: As per New England Swimming policy, professional photographers contracted by Crimson Aquatics or press photographers who have been approved in advance by the Meet Director are allowed on deck. Use of audio or visual recording devices, including a cell phone, is not permitted behind the starting blocks, including in any spectator area behind the starting blocks, nor in any other marked NO CAMERA ZONE, including on deck. All NO CAMERA ZONES will be clearly designated. Email the Meet Director with questions and requests.

 

TIMING ASSIGNMENTS and “NO-SHOW” WORKERS: All teams will be assigned to time based on the number of entries. A team will be fined $100 per incident if it does not provide the timers it has been assigned, and it will not be allowed to enter swimmers in another New England meet until the fine(s) is paid. This can be appealed to the Admin Review Board of New England Swimming and is enforced only if the meet management has properly assigned timers based on the number of swimmers a team has entered in the meet.

 

TIME TRIALS: Time trials will be offered at the discretion of the Meet Director and the Meet Referee if time allows. Time trials are $10.00 for individual events, and $40.00 for relays.

 

LEGAL SPLITS – Individual Events: Legal splits must be requested before the event, by a coach, using a legal split form (available from the Control Table) and the requesting party must supply an additional timer(s) on the lane for the split, if necessary, to meet the USA-S requirement. (1 timer with touchpad timing, 3 timers without touchpad timing). Timers must be positioned over the lane at the end of the racing course.

 

LEGAL SPLITS – Relays: All lead-off splits for relays are automatically loaded into SWIMS and do not require additional watches for validation unless there are no touchpads present, or the second swimmer starts in the water. If there are no touchpads, or the second swimmer starts in the water, a legal split form with three watches will be required for entry into SWIMS. Timers must be positioned over the lane at the end of the racing course. It is recommended that coaches report lead-off time discrepancies to the Administrative Referee or Administrative Official.

 

DECK ACCESS: All athletes and coaches must provide proof of membership to be allowed on deck. Coach deck passes may be distributed to participating teams based on the number of meet entries:

 

 

 

 

 

  • 1-3 swimmers in individual events or 1 relay only team with any number of alternate: 1 deck pass
  • 4-6 swimmers in individual events: 2 deck passes
  • 7-9 swimmers in individual events: 3 deck passes
  • 10-20 swimmers in individual events: 4 deck passes
  • 21-30 swimmers in individual events: 5 deck passes
  • 31-40 swimmers in individual events: 6 deck passes
  • 41-50 swimmers in individual events: 7 deck passes
  • 51 or more swimmers in individual events: 9 deck passes

Unattached swimmers with a team shall be included in above schedule even if listed on separate entry blank.

  • Unattached swimmers not with a team: 1 deck pass

 

Additional deck passes can be purchased at the Meet Registration Desk for

$35.00, payable to the meet host team. Deck passes are non-transferable between teams.

 

All non-athletes on the pool deck must prove their registration status by displaying proof of credentials.

 

COACHES’ NOTES: All coaches should check-in with the Control Table upon arrival at the pool. Heat sheets, scratch cards, and relay cards for that session will be available at the Control Table.

 

  • Coaches meeting time and place will be announced during the warmup of each session
  • Coaches are responsible for the behavior of their swimmers at all times. Any damage to the premises or equipment is the responsibility of those doing the damage.
  • Each team is responsible for cleaning up their area.

 

SCORING: The meet will be scored as follows:

 

Pl

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

I

24

21

20

19

18

17

16

15

14

13

11

9

8

7

6

5

4

3

2

1

R

48

42

40

38

36

34

32

30

28

26

22

18

16

14

12

10

8

6

4

2

 

 

AWARDS:

  • Medals will be awarded for the first 10 places in individual events and for the first 3 places in relay events. Ribbons in places 11th – 20th will be awarded for 11/12 year old individual events.
 Ï Awards will be presented to the top-3 finishers in each event
  • The top 8 high point winners for girls and boys, in each age group, and the top 3 teams, will be awarded a plaque. The high point ceremony will take place on Sunday evening at the conclusion of the session. Coaches are responsible for making sure their swimmer is present to receive their award.

 

MEET MOBILE: Meet Mobile will be functional for this meet (dependent upon satisfactory internet access). All users should be aware that Meet Mobile publishes unverified raw data that may not always be accurate.

 

 

 

 

 

HOSPITALITY: Coffee, juice, bagels, fruit and an assortment of other items will be served in the morning. Light snacks and drinks will be available throughout the day. Dinner will be served each night at finals. No food on deck. Water will be available in jugs around the deck there will be no bottled water. BRING A WATER BOTTLE!
 

 

VENDOR: An equipment vendor will be selling suits, goggles, and other accessories for the duration of the meet.

 

PARKING. Parking may be available in the adjacent parking garage, but it is not guaranteed. Parking on campus in marked parking areas is prohibited unless otherwise marked. Street parking is not an option near the facility.

 

DIRECTIONS. The WPI Pool is located on the campus of WPI.  WPI’s primary address is 100 Institute Road, Worcester MA, 01609. The easiest point of entry into the parking garage (if available) and the adjacent drop off area to the WPI pool is a GPS Address of: 161 Salisbury Ave. Worcester, MA 01609.

 

LODGING:

 

Courtyard Worcester

72 Grove Street, Worcester, MA 0.4 mi E (508) 363-0300

Hilton Garden Inn Worcester

35 Major Taylor Boulevard, Worcester, MA 0.7 mi SE (508) 753-5700

Forms/Documents:

Photos: