Event

Fall Virtual HOD

Aug 29, 2020 (02:00 PM) - Aug 29, 2020 (08:00 PM)
August, 29 2020

Description

REGISTRATION - Complete by Thursday, August 27 at 9:00 pm

ZOOM INFO:

Topic: Fall Virtual HOD
Time: Aug 29, 2020 02:00 PM Eastern Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/97070177593?pwd=UlU2K2Fsd3VTZTRnZjF1S1Rzc2JhQT09

Meeting ID: 970 7017 7593
Passcode: 037436
One tap mobile
+16465588656,,97070177593#,,,,,,0#,,037436# US (New York)
+13017158592,,97070177593#,,,,,,0#,,037436# US (Germantown)

Dial by your location
        +1 646 558 8656 US (New York)
        +1 301 715 8592 US (Germantown)
 

Meeting Leadership - Contact us with any questions as noted below

Steve Potter - GSI General Chair, Meeting Lead

Lora Thompson -  registrar@gaswim.org  - Managing check-in, Confirming registration matches user name

Veronica Burchill- veronica@gaswim.org  - Monitoring chat, raised hands, pulling Zoom reports/polls

John Pepper - john.pepper74@gmail.com  - Elections, Coordinating ElectionRunner

Rob Copeland -  rob_copeland@comcast.net  - Parliamentarian 

Beau Caldwell -  swimsega@gmail.com  - GSI Secretary, pre-meeting questions

 

Registration 

Registration form  - Complete by Thursday, August 27 at 9:00 pm - 1 form per club includes all delegates

Adds/edits accepted until Saturday, August 29 at 12:00 pm -  registrar@gaswim.org  &  swimsega@gmail.com   

 

Welcome/Entrance 

Pre-meeting -  Delegates are encouraged to read each report posted on the bottom of this page

1:30-1:50pm  - delegates enter HOD Zoom room - please enter by 1:50pm so we may start by 1pm

Delegates  list name as “First + Last + CLUB”

Example: Beau Caldwell-SEGA

Non delegates  list name as “ND-First + Last + CLUB -

Example:  ND-Taylor McMinn SEGA

2:00pm -  HOD Meeting Begins

 

In-Meeting communication

(New for Fall 2020) - Motions must be made via voice. Moderators cannot monitor voice and chat box to determine the correct motion made

-Per GSI bylaws, Roberts Rules will govern the meeting

-Consent agenda will be used for officer and committee reports; General chair will read a list of officer/committee reports, asking for any that need pulled; attendees may press “raise hand” if a report needs pulled for discussion or vote. 

-Attendees must push "raise hand" button to be acknowledged, the moderator will unmute in order they are received. 

-Attendees may speak on new information and arguments to support or speak against the current motion; echoing 

previous discussion points is encouraged to be limited to only once per discussion point. 

-GSI reserves the right to suspend the meeting if technology cannot effectively be used, attendees cannot speak, hear, or vote appropriately. 

 

Voting on motions/reports

New for Fall 2020) - Motions must be made via voice. Moderators cannot monitor voice and chat box to determine the correct motion made

Motions and any amendments will be typed into chat for clarification

Delegates electronically select “Yes” to approve motion or “No” to not approve motion 

 

Elections (if applicable)

Elections conducted via ElectionRunner; Delegates must have access to email address used for registration

1 ballot will be used for all elections - Elections will be open for 15 minutes from time email is sent

 

SHORT COURSE 2020-2021 DRAFT

LONG COURSE 2021 DRAFT

Forms/Documents:

Photos:

Partners
USA+Swimming
All+American+Swim
Speedo
Honey+Stinger
Positive+Athlete+Georgia
Safe+Sport
Make+A+Splash
Deck+Pass
USA+Swimming+IMX