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Event

ALAMACKA BOULDER INVITATIONAL

Jul 22, 2021 (06:30 AM) - Jul 23, 2021 (06:00 PM)
July, 2 2021
Competitive Team

Description

ALAMACKA BOULDER INVITATIONAL

What:  End of season meet hosted by Meadows in lieu of cancelled prelims/finals

Where:  Meadows Club in Boulder  -  6 lane 25 yard pool

When:  Thursday July 22nd and Friday July 23rd from 6:30am until 6:00pm.

Who:  All teams from BVSSL are invited

  • Participant Numbers:  Teams limited to 100 swimmers maximum.
    • This limit will be enforced as Meadows Club does not have the capacity for a larger meet
    • Depending on Covid protocols in Boulder, at the time of the meet, we will designate team zones and paths to ensure the safety of all guests
    • Estimated 350-400 swimmers in each session as detailed below

How:

  • Meet Design
    • 8/u, 9-10, 11-12 age groups swim in the morning session each day
      • Session roughly 6:00am - noon
      • Anticipate first session warm ups 6:00am - 7:30am
      • Meet to start at about 7:45am
    • 13-14, 15-18 age groups swim in the afternoon session each day
      • Session roughly 12:30pm - 6:00pm
        • Should be slightly shorter with 2 age groups instead of 3
      • Warm up 12:30pm - 2:00pm
      • Meet to start at about 2:15
    • Noted times may change slightly depending on the number of swimmers per session
    • Session Breakdown
      • Thursday July 22nd
        • Session 1: Events 1-46 for respective age groups
        • Session 2: Events 7-50 for respective age groups
      • Friday July 23rd
        • Session 1: Events 51-86 for respective age groups
        • Session 2: Events 57-90 for respective age groups
    • Times (in yards)  from dual meets will be used for seeding
      • Seeding will be slow to fast
    • Meter times can be converted to yards
      • Meet directors will provide conversion calculator so that all teams use the same method
    • All races are timed final – meaning this is not a prelims and finals meet
    • Each swimmer may participate in a maximum of 3 individual events.
    • Each team may only enter 1 team for each of the 2 relays
    • Events and order will follow standard BVSSL protocol
    • There will be a mid-day break between the AM and PM sessions to facilitate changeover of age groups, volunteers, etc.

Parking

The Meadows Parking lot will open at 5:45am. However, we will have to reserve some spots for our staff and tennis members, so we have come up with some logistical alternatives. Attached below is a map  for reference. 

ON THURSDAY: Parking is available at The Meadows Club, The Friends School, The Islamic Center, and along neighborhood streets WEST of 55th. 

ON FRIDAY: Parking available at The Meadows Club, Friends School, The Unitarian Church and on neighborhood streets WEST of the Meadows. Please DO NOT park at The Islamic Center. They have services planned throughout the day, and ask that you respect their space and generosity for sharing their resources. 

Summary:

  • We will have a shuttle operating to bring folks from the parking areas to the pool, please use the parking areas identified! (or risk towing/logistical issues)
  • Do not park in the neighborhood surrounding the meadows as it is very narrow and will bog down traffic.  No exceptions
  • There are limited parking spots, carpooling is critical!
  • We have a drop Zone at the Meadows so you can drop off your child/carpool and then go find parking.

Set Up Logistics in the Meadows

We have assigned each team a designated zone where they can set up tents and relax. Please keep in mind, we have 10 teams coming to this event. Space is extremely limited, so please coordinate sharing tents!! Attached is the pool layout showing each team's set-up location.

We ask that you set up tents, and then leave them there for the whole day, as the volume of turnover between meets will be tricky (Warm-ups for the older kids start as soon as the first session is over). If we can minimize chaos by leaving the tents up, then things may run a lot smoother! Communication with your team will be critical given the limited space.

Concessions / Merchandise

Meadows will take credit cards for concession sales! However, the special meet merchandise vendor requires cash (it's one of the businesses that screen print shirts on sight when a purchase is made, pretty cool!). The shirts will be $20 and the hoodies will be $30.

Disqualifications

Much like at prelims and finals, our stroke judges will be asked to call the meet strictly to ensure a fair playing field for all.

Awards

We have got some pretty spiffy awards this year! We will be doing ribbons, medals for top three in each event, and two high point awards, one man and one woman, per age group! We also have trophies for the top three teams!

Sessions / Warmup

The format of the meet will be unique. We will run the first 50 events (through the backstroke) on the first day (July 22) and the second 40 events on the second day (July 23). The breakdown is as follows:

- Sessions 1 & 3 warm ups:  6:00am - 7:40am

- Session 1 & 3 swim 8:00am - 12:30pm

- Session 2 & 4 warm ups: 12:30pm - 1:45pm

- Session 2 & 4 swim 2:00pm - 6:45pm

Morning (20 min each) 

- 6:00am - 6:20am: Dolphins and Westminster Waves

- 6:20 am - 6:40 am: Flyers and Meadowglen

- 6:40 am - 7:00 am: Meadows and Foxhill 

- 7:00 am - 7:20 am: BCC and Mesa

- 7:20 - 7:40: BSTC and Seals

Evening (15 min each)

12:30pm - 12:45pm: Dolphins and Westminster Waves

- 12:45pm - 1:00pm: Flyers and Meadowglen

- 1:00pm - 1:15pm: Meadows and Foxhill 

- 1:15pm - 1:30pm: BCC and Mesa

- 1:30pm - 1:45pm: BSTC and Seals

Volunteering

We need everyone to pitch in.  If you have swimmers in both sessions please sign up to volunteer during the PM session.  Sign up to volunteer HERE.

Forms/Documents:

Photos: