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Event

2022 House of Delegates Meeting

Oct 8, 2022 (08:00 AM) - Oct 8, 2022 (04:00 PM)
October, 8 2022

Description

HOD Meeting Agenda - Pending

House of Delegates meeting will be held in-person at The Piper Bass Student Memorial Center. Located in Blossom Athletic Center next to the Bill Water Natatorium.

Legislative proposals should be sent to Mindy Donofrio

 

Meeting Information 

Link to Google form to submit Voting Delegates:Pending

Meeting Information

Planning meeting – Saturday, October 8, 2022, 8 am

HOD meeting – Saturday, October 8, 2022, 9 am

Team Attendance

According to the South Texas Swimming Policies & Procedures, Section IV (F): Teams that [do] not attend the Annual Meeting may not host Sanctioned or Approved meets during the ensuing 12 months.

Team Registration

According to the South Texas Swimming Policies & Procedures, Section IV (F): In order to cast votes, all STSI teams must be registered for the upcoming year prior to the start of the Annual Meeting.

Procedure for Club Votes

For the purposes of voting, a Group Member is defined as a currently registered club of South Texas Swimming and club member of USA Swimming in good standing.

According to the South Texas Swimming Bylaws, Article 4.1: Each Group Member in good standing shall appoint from its membership a Group Member Representative and one or more alternates for each. The appointment shall be in writing, addressed to the Secretary of STSI and duly certified by the chief executive officer or secretary of the appointing Group Member. The appointing Group Member may withdraw its Group Member Representative or one or more of its alternates and substitute new Group Member Representative or new alternates by written notice, addressed to the Secretary of STSI and signed by the chief executive officer or secretary of the appointing Group Member. The representatives of any Group Member are not required to be Individual Members of STSI or USA Swimming. 

The appointment letter of the Group Member Representative(s) and any alternate(s) will be submitted via a Google form, to be completed by the club’s owner, head coach, or president, or his or her designee. All voting delegates must provide an email address.

Link to Google form to submit Voting Letter: Pending

Team Votes

Calculated based on club registration numbers as of August 31, 2022

Athlete At-Large House Members

According to the South Texas Swimming Bylaws, Article 4.1.4: A sufficient number of athletes to ensure that Athlete Members constitute at least 20% of the voting membership of the House of Delegates shall be appointed by the General Chair with advice and consent of the Board of Directors and shall hold office from the date of appointment through the conclusion of the annual meeting of the House of Delegates following such appointment or until their successors are appointed to the House of Delegates. If you have an athlete who you would like to nominate for consideration for one of the At-Large Athlete Representatives, please submit that name to [email protected], no later than Saturday, October 2, 2022. The STSI Board of Directors will select At-Large Athletes Members from the list of nominees. At-Large Athlete Members must be at least 13 years of age and may not also be designated as a voting member of a club. Athlete At-Large Members must be Individual Members in good standing and in attendance to vote.

Changes to Voting Representatives

Changes to the Group Member’s voting designee(s) may be made up to the start of the House of Delegates meeting, provided that the change is made in writing by the chief executive officer or secretary of the Group Member and that the representative provides a copy of their USA Swimming Registration card prior to the start of the House of Delegates sessions.

According to the South Texas Swimming Bylaws, Article 4.3: An Individual Member entitled to vote in House of Delegates meetings may only have one vote regardless of the number of positions held by such member.

 

Board of Directors - Nominees

Nominations for open positions are now closed. Members of the Governance Committee, which also serves as the STS Nominating Committee, considered prospective candidates for open positions and voted on the slate of candidates. Each nominee on the slate has been advised of the responsibilities for the position, the requirements of STS and USA Swimming, and has been given the Board of Directors handbook. Each nominee has agreed to take the required USAS course for new board members and sign a conflict of interest statement for STS. The nominees have also agreed to attend the monthly board of directors meetings and to complete their duties to the best of their abilities.

Bios (for nominees who provided them) will be posted here. 

Other Nominations:

Admin Board of Review:

Pending

Legislative Proposals

Pending

 

 

 

 

Forms/Documents:

    Photos: