Sponsors
Event

2018 WOR Barbara Kay Mini Meet

March 3, 2018 - March 4, 2018
February 14, 2018
CA Level 1,CA/SC FW Session 2 Novice,CA/SC Full Season Novice,Coach,SC Level 1 (Columbus Academy,Columbus Academy/St. Charles,St. Charles)

Description

BARBARA KAY MINI-CHAMPS MARCH 3-4, 2018
Barbara Kay Mini-Champs
Meet Packet
Sponsored by the Worthington Swim Club
In Cooperation with Swiminc
Held under the sanction of USA Swimming
PAGE 1 OF 8 SANCTION # OH-18SC-80
BARBARA KAY MINI-CHAMPS MARCH 3-4, 2018
Welcome
On behalf of the Worthington Swim Club, it is our pleasure to welcome your club to participate in
the Barbara Kay Mini-Champs, on March 3-4, 2018. This meet is the annual end-of-season mini
championships for swimmers age 8 and under. Please note the new format: All swimmers
age 8 will compete in the morning sessions. All swimmers age 7 & Under will compete in
the afternoon sessions.
Entries are due to our Entry Chair by 9:00pm on Tuesday, February 20, 2018.
Psych sheets and other updates will be available on the Worthington Swim Club web site:
www.worthingtonswimclub.org on Monday February 26, 2018.
Organization
Angie Bower, Entry Chairman and Administration Official
worthingtonentries@gmail.com
(972) 978-6940
Bernard Vrancken, Meet Director
coachbernard@worthingtonpools.com
(614) 598-7064
David Short, Meet Referee and Meet Officials Contact
dshort0813@att.net
(614) 946-5573
Facility Location and Directions
C. David Howell Worthington Pools Complex, 400 West Dublin Granville Road (State Route 161),
Thomas Worthington High School Campus, Worthington, OH. The facility has a 6-lane, 25-yard pool with
a fully automated Colorado touch pad timing system and readout.
Exit Route 315 at Route 161. Proceed east on Route 161 from Route 315 crossing the Olentangy River.
The Thomas Worthington High School athletic fields will be on the left. Turn left (north) at the traffic light
at the athletic fields. The Natatorium is just east of the football field.
The competition course has not been certified in accordance with 104.2.2C(4). Water depth measured for
a distance of 3 feet 3 1/2 inches (1.0 meter) to 16 feet 5 inches (5.0 meters) from both end walls is as
follow:
From deep end: 8 feet (at 1 meter); and 12 feet (at 5 meters).
From shallow end: 3 feet 11 inches (at 1 meter); 4 feet 9 inches (at 5 meters).
No parents or spectator will be allowed on deck except to perform a service or function at the request of
meet officials. Equipment bags, towels and swimmers are not permitted on the bleachers. Please keep
all thoroughfares in the building, especially hallways, stairs and door areas, open and free of equipment
and chairs. No alcohol or tobacco shall be consumed in the venue. Please park only in designated
spaces and help keep traffic lanes near pool open at all times.
PAGE 2 OF 8 SANCTION # OH-18SC-80
BARBARA KAY MINI-CHAMPS MARCH 3-4, 2018
Entries
All entries must be received by e-mail by the entry deadline, 9:00pm on Tuesday, February 20,
2018. The ENTRY SUMMARY FORM must be e-mailed with your entries by the entry
deadline. A check for entry fees must be postmarked by Friday, February 24.
Fees:
Individual Events: $5.00 per individual event. Relay Events: $8.00 per relay team.
Ohio Swimming Travel Fund and Championship Meet Facility Charge: $2.00 per swimmer.
Late Entry/Deck Entry Fee Individual Event: $10.00 per individual event, $16 per relay.
E-mail entry file to: worthingtonentries@gmail.com
Make checks payable to: Worthington Swim Boosters
Mail fees and entries to: Worthington Swim Boosters, PO Box 340114, Worthington, OH 43234
Procedures
1. It is understood and agreed that USA Swimming shall be free from any liabilities or claims for
damages arising by reason of injuries to anyone during the conduct of the event.
2. No swimmer will be permitted to compete unless the swimmer is a member of USA
Swimming as provided in Article 302. USA Swimming registrations will not be accepted at the
meet.
3. All coaches will be required to sign-in prior to each session and present proof of USA
Swimming membership such as USA Swimming Coaching Membership Card to a Meet
Director.
4. Deck Pass is an acceptable proof of USA Swimming membership (202.5.7).
5. Each contestant may enter a total of four (4) individual events per day.
6. All events are timed finals with the first heat of each event being comprised of the slowest
times entered. Swimmers with no established times should be entered as “NT” (no time) and
will be the slowest times seeded.
7. Submit short course times for seeding.
8. Swimmer¼s age on March 3, 2018 will determine the eligibility for the age division.
9. A swimmer competing as “unattached” may not be entered as a member of a relay team.
10.Deck entries will be permitted at the discretion of the Meet Director and only if space permits
on a first come, first served basis. Deck entries will close 30 minutes prior to the start of the
session in which the event will be swum. The Meet Director reserves the right to limit the
number of entries.
11.Warm-up procedures: Each team will be assigned a specific lane and time for each session.
Please check for warm-up times and assignments on the web site on Monday, February 26.
Swimmers must enter the water with one hand in contact with the pool except under
coaches¼ supervision in lanes specifically set aside for diving at prescribed times. During
warm-up sessions each team will be assigned a specific lane for that warm-up period only.
We reserve the right to make changes to the warm-up procedure if it becomes necessary for
the safety of the swimmers. Please include an email address so we can notify you if things
need to be changed.
PAGE 3 OF 8 SANCTION # OH-18SC-80
BARBARA KAY MINI-CHAMPS MARCH 3-4, 2018
12.Visiting teams may be required to assist in providing timers for the meet.
Requirements will be based on team size and published on Monday, February 26th.
13.Visiting teams will be allowed 1 Team Mom (or Dad) to assist with their own team’s
swimmers at the entry of the bullpen. Please check in with the meet manager for deck
access credentials.
14.Any swimmer entered in the meet must be certified by a USA Swimming member-coach as
being proficient in performing a racing start or must start each race from within the water.
When unaccompanied by a member-coach, it is the responsibility of the swimmer or the
swimmer¼s legal guardian to ensure compliance with this requirement.
15.In compliance with USA Swimming Rules and Regulations - 202.4.9 H; the use of audio or
visual recording devices, including a cell phone is not permitted in the changing areas, rest
rooms or locker rooms. Please refer to the Safe Sport section of the Ohio Swimming, Inc.
policies and procedures for further information regarding the use of visual recording devices.
16.In compliance with USA Swimming Rules and Regulations - 202.4.9 J; unless approved in
writing in advance of the competition by the Vice President of Program Operations, operation
of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach
areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials
and/or spectators are present.
17.In compliance with USA Swimming Rules and Regulations - 202.4.9 I; except where venue
facilities require otherwise, changing into or out of swimsuits other than in locker rooms or
other designated areas is not appropriate and is prohibited. Deck changes are prohibited.
18.Under no circumstances are cameras or any other recording device allowed in the area
immediately behind the starting blocks at either end of the racing course(s) while they are in
use for race starts during the competition and warm-up.
19.Swimmers with Disabilities:
- Enter the swimmer on Hy-Tek or the paper entry form.
- Provide advance notice of any necessary accommodations.
- List in the email with the Hy-Tek entry (or on paper) the swimmer¼s name, entry times,
strokes/distances, days/sessions, and how the swimmer prefers to be seeded. Swimmers
with a disability will be seeded with the same age group in either the same distance race
or a longer distance race (i.e., 50 free during 100 free).
Awards:
Trophies will be awarded for places 1-6 and ribbons will be awarded for places 7-12 in
individual events. Ribbons will be awarded for places 1-6 in relays. Heat winner ribbons will
be awarded for all age groups. Participation trophies will be given to all swimmers upon
arrival at the pool. Individual high point and high point runner-up awards will be awarded for
each age group. Team trophies for the first and second place teams will be awarded.
Scoring:
Scoring will be to twelve places: 16, 13, 12, 11, 10, 9, 7, 5, 4, 3, 2, 1 points for 1st through
12th place respectively. Relays will score double.
Final Results:
Complete results and Hy-Tek results files will be put on the Worthington Swim Club website,
www.worthingtonswimclub.org, within 24 hours after the final results are complete. One hard
copy of the final results will be sent only if a written request is submitted with the entries.
PAGE 4 OF 8 SANCTION # OH-18SC-80
BARBARA KAY MINI-CHAMPS MARCH 3-4, 2018
Order of Events
SATURDAY AM
WARMUP: 7:50 a.m.-8:50 a.m. - START 9:00 a.m.
Warmup and start time will be confirmed once entries are received.
Event # Age Gender Event
1 8 Girls 50 Fly
2 8 Boys 50 Fly
3 8 Girls 25 Free
4 8 Boys 25 Free
5 8 Girls 100 IM
6 8 Boys 100 IM
7 8 Girls 25 Breast
8 8 Boys 25 Breast
9 8 Girls 50 Back
10 8 Boys 50 Back
11 8 Girls 200 Free Relay
12 8 Boys 200 Free Relay
SATURDAY PM
WARMUP: 1:00 p.m.-1:40 p.m. - START 1:50 p.m.
Warmup and start time will be confirmed once entries are received.
Event # Age Gender Event
13 7 Girls 50 Fly
14 7 Boys 50 Fly
15 6 & Under Girls 100 IM
16 6 & Under Boys 100 IM
17 7 Girls 100 IM
18 7 Boys 100 IM
19 6 & Under Girls 25 Free
20 6 & Under Boys 25 Free
21 7 Girls 25 Free
22 7 Boys 25 Free
23 6 & Under Girls 25 Breast
24 6 & Under Boys 25 Breast
25 7 Girls 25 Breast
26 7 Boys 25 Breast
27 7 Girls 50 Back
28 7 Boys 50 Back
29 7 & Under Girls 100 Free Relay
30 7 & Under Boys 100 Free Relay
PAGE 5 OF 8 SANCTION # OH-18SC-80
BARBARA KAY MINI-CHAMPS MARCH 3-4, 2018
SUNDAY AM
WARMUP: 7:50 a.m.-8:50 a.m. - START 9:00 a.m.
Warmup and start time will be confirmed once entries are received.
Event # Age Gender Event
31 8 Girls 50 Free
32 8 Boys 50 Free
33 8 Girls 25 Back
34 8 Boys 25 Back
35 8 Girls 50 Breast
36 8 Boys 50 Breast
37 8 Girls 25 Fly
38 8 Boys 25 Fly
39 8 Girls 100 Free
40 8 Boys 100 Free
41 8 Girls 200 Medley Relay
42 8 Boys 200 Medley Relay
SUNDAY PM
WARMUP: 1:00 p.m.-1:40 p.m. - START 1:50 p.m.
Warmup and start time will be confirmed once entries are received.
Event # Age Gender Event
43 7 Girls 50 Free
44 7 Boys 50 Free
45 6 & Under Girls 50 Fee
46 6 & Under Boys 50 Fee
47 7 Girls 25 Back
48 7 Boys 25 Back
49 6 & Under Girls 25 Back
50 6 & Under Boys 25 Back
51 7 Girls 50 Breast
52 7 Boys 50 Breast
53 6 & Under Girls 25 Fly
54 6 & Under Boys 25 Fly
55 7 Girls 25 Fly
56 7 Boys 25 Fly
57 7 Girls 100 Free
58 7 Boys 100 Free
59 7 & Under Girls 100 Medley Relay
60 7 & Under Boys 100 Medley Relay
PAGE 6 OF 8 SANCTION # OH-18SC-80
BARBARA KAY MINI-CHAMPS MARCH 3-4, 2018
Entry Summary Sheet
PLEASE E-MAIL THIS FORM WITH YOUR ENTRIES
Meet: Barbara Kay Mini-Champs
Location: C. David Howell Natatorium, Worthington, OH
Dates: March 3-4, 2018
Sanction: OH-18SC-80
The undersigned team representative certifies by his/her signature that all athletes participating
for or entered by the team in this sanctioned swim meet are currently member athletes of USA
Swimming, Inc. The undersigned further certifies that any person appearing on deck in this meet
in the capacity of coach is currently a coach member of USA Swimming, Inc.
Club Name: __________________________________ Club Code: ____________________
Team Contact (Printed Name) __________________________________________________
Team Contact (Signature) _____________________________________________________
Daytime Phone: ______________________ Evening Phone: _________________________
Email Address: _____________________________________________________________
Number of coaches attending: ________
Name(s) of Outreach swimmers attending the meet: __________________________________
____________________________________________________________________________
Number of entered swimmers: Boys _______ + Girls _______ = Total _______
______Swimmers @ $2.00 per swimmer = $_____________(LSC charge)
______Individual Events @ $5.00 each = $_____________
______Relay Events @ $8.00 each = $_____________
______Outreach Swimmers @ $2.00 per swimmer = - $_____________(LSC charge)
______Outreach Individual Events @ $5.00 each = - $_____________
Total Amount Remitted = $_____________
Attach check to this summary sheet.
Make check payable to: Worthington Swim Boosters
Mail fees and entries to: Worthington Swim Boosters, PO Box 340114, Worthington, OH
43234
PAGE 7 OF 8 SANCTION # OH-18SC-80
BARBARA KAY MINI-CHAMPS MARCH 3-4, 2018
Paper Entry Form
 

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