Sponsors
Event

YMCA State Meet

March 2, 2018 - March 4, 2018
February 21, 2018
March 2, 2018
(this is a team hosted event)

Description

 

YMCA State Swimming Competition 2018

March 2nd, 3rd, & 4th

Hello Bluefish Families! Here is the first run at our State Meet info!

 

The purpose of this newsletter is to share with you the essentials for the upcoming YMCA state swimming competition. There is much information to share, therefore this newsletter will be a little lengthy. Please read it thoroughly and save it for future reference. All of the content to follow is important, so PLEASE speak with any one of the coaches directly if you need further clarification. Another great source of information, especially for new families, would be an experienced swim family. As with other newsletters this year,  you will find an emboldened heading preceding the relevant content. This is to make it easier to find what you are looking for.

 

SESSIONS AND SESSION TIMES

One of the most common questions asked as we move closer to the state competition is, “When does my child swim?” Below is a table listing the session, the date, the age group, the warm-up time, and the start time.

 

Session

Date

Age Group

Warm-Up

Meet Begins

Session 1

Friday, March 2nd

13/14 & 15/Over Girls

Not earlier than 4:00 pm

Not earlier than 5:15 pm

Session 2

Saturday, March 3rd

9/10 & 11/12 Boys

7:30 am

8:40 am

Session 3

Saturday, March 3rd

9 & 10 Girls

Not earlier than 12-noon

Not earlier than 1:10 pm

Session 4

Saturday, March 3rd

13/14 & 15/Over Boys

Not earlier than 4:30 pm

Not earlier than 5:45 pm

Session 5

Sunday, March 4th

8 & Under Girls & Boys

8:00 am

9:00 am

Session 6

Sunday, March 4th

11 & 12 Girls

Not earlier than 12:00 pm

Not earlier than 1:00 pm

* ”Not earlier than”  indicates warm-up and meet time starts are contingent on when prior sessions finish.

 

SWIMMER PARTICIPATION

We will enter all swimmers in the state meet UNLESS you have shared with coaching staff that your athlete will not attend and declared you will not be attending on TeamUnify. Every effort needs to be made to ensure your swimmer has met the  three  regular season meet requirement to participate. On the day of your athlete’s state competition, it is expected that your swimmer will arrive at the pool on time, be changed on time, be on deck on time, and start warm-up on time. They need to be  present ,  prepared , and  punctual . If your swimmer does not show up and is in a relay, it is highly likely that the relay will be scratched. The other 3 swimmers will not be allowed to swim the relay and they will not be afforded the opportunity to swim in a third event.

 

As we get closer to the weekend of the meet, we will post a list of all swimmers and their age groups who will be swimming. Be sure to declare attendance as soon as possible. Remember, the age of your swimmer as of December 1st, 2017 determines the age-group her or she will compete in for the entire season.

WHAT TO BRING

Please help your swimmer pack. Here is a list of things they will need:

•Team suit

•Cap

•Goggles - a second pair is recommended

•A couple of towels

•Snacks - They will get hungry. Healthy snacks, please!

•Bottle of water, and if they want a Gatorade or a little juice

•Warm-ups, like a sweatshirt or a fleece, and warm-up pants. It tends to get chilly on the UMO pool deck.

 

WHAT NOT TO BRING

We are asking swimmers to refrain from using technology on deck at the state meet. Cell phones should be left at home, with parents, tucked away in a swim bag, or locked in a locker. Cell phones may used to make a call or send a text IF there is an emergency. Swimmers need to be spending time cheering on their team mates, not catching up on social media or playing games.

GETTING YOUR SWIMMERS ONTO THE POOL DECK

The meet staff will not allow any swimmers on deck until the previous session has ended and the deck is cleared.  If your swimmer is in the first session of the day, they can go right on deck after getting changed. The entrance is just outside the locker rooms through the double doors.  If your swimmer is NOT in the first session of the day then they will need to do the following:

Swimmers can go into the locker room to change.  Once your swimmer is in his/her suit they will need to go wait in the field house, the indoor track area where you buy your admission wrist-band. In the field house, swimmers will gather with their teammates and a Bluefish coach, line up, and be escorted into the pool area when the previous session has ended and the deck has been cleared. All of our swimmers know other swimmers in their age group, so they need to find other Bluefish and gather together so the can be located easily. Please be assured that the meet staff run this event very well and we won't lose anyone!!!

Meet staff DO NOT want parents to take their kids' duffle bags up in the balcony with them. Swimmers should leave them in a locked locker or bring them out on deck with them. We encourage you to take care packing the bags neatly - deck space is limited and crowded, making it easy to leave things behind.

 

Once the session is over, the kids will head into the locker room and change to go home.  The girls locker room in particular is very crowded. Talk to your swimmer about where you will meet them after the meet.  Any one of our coaches is willing to wait by the double doors near the locker rooms to hand kids off to parents after each session, especially for any swimmer 10 & under. This is recommended especially for our new, younger swimmers. Please email us by Friday night if you want to take advantage of the “coach to parent hand-off”. We will make a list of these children and be sure to have a conversation with them at the beginning of the meet about remaining on deck with the team until a coach hands them directly to a parent.  Parents, please communicate this with your swimmer as well so the expectation is clear. At the end of the session, we will wait with your child at the double doors until we see you for the hand-off!

 

 

STATE MEET PARENT VOLUNTEERS NEEDED

We must have parent volunteers at the state meet. If we do not provide volunteers for each assigned job, we will be fined $100.00 for every vacant position. Because this is such an important part of the state meet and some folks are still having difficulty navigating Team Unify, we will post the state meet job sign-up sheet on the Bluefish bulletin board upstairs. The following is a list of the positions that must be filled:

Timers  - We need timers, just like we do at our home meets. We will need 2 timers for each of the 6 sessions. Anyone can time. Timers will need to attend a timer’s instructional meeting 20 minutes after warm-up begins by the 3 meter diving board. You will hear the announcement. It looks like we have been assigned lane 7 for all sessions.

 

Gate staff  - Gate staff are responsible for selling wristbands to folks who want seating in the spectator gallery. This is a fantastic job! The responsibility is basically done and over with by the time the meet starts because the bands sell out quickly. Another benefit of this job is that you end up with access to a staff pass that allows you to be anywhere on deck to watch your child swim. It is an easy job, you end up not having to sit in the crowded balcony, and it saves you money. We will need two people for session 2, and two people for session 5.

 

Meet Marshall  - A meet marshall is a position on deck. They are responsible for making sure only authorized people are on deck. Being on deck is a great place to watch the meet. We need two people to marshall session 5. Marshalls report to the admin desk upon arrival.

 

Clean-up Crew  - This is a new job to us this year. This job takes place on Sunday after Session 6, the 11/12 girls competition. Folks are responsible for making sure the Stanley Wallace Pool is picked up after this event comes to a conclusion. We have this responsibility with two other teams - DEFY and PYPB. We need as many families as we can gather to stay and help get the facility picked up.

 

Please see the table below for the sessions and when the help is needed.

Session

Date

Age Group

Volunteer Job

Session 1

Friday, March 2nd

13/14 & 15/Over Girls

•2 timers, lane 7

Session 2

Saturday, March 3rd

9/10 & 11/12 Boys

•2 timers, lane 7

•2 gate workers

Session 3

Saturday, March 3rd

9 & 10 Girls

•2 timers, lane 7

Session 4

Saturday, March 3rd

13/14 & 15/Over Boys

2 timers, lane 7

Session 5

Sunday, March 4th

8 & Under Girls & Boys

2 timers, lane 7

•2 gate workers

•2 marshalls

Session 6

Sunday, March 4th

11 & 12 Girls

2 timers, lane 7

•Clean up crew

 

ADMISSION

There is a 405 person capacity (per fire code) spectator gallery at the Stanley Wallace Pool. You will have to purchase wristbands to get into each session. Wristbands are sold in the field house. Each session has a different color band. The cost is typically $5.00 per wristband for adults, and $2.00 per wristband for children under 18 years of age. If you want to attend multiple sessions, you need to purchase a wristband FOR EACH SESSION. Programs are sold for each session at a cost of $2.00 a piece. The spectator gallery opens and allows spectators in on Friday at 4 pm, 6:45 am on Saturday, and 7:15 am on Sunday.

 

If you want a seat in the balcony you will need to purchase wrist bands early in the day. The only wrist bands that can be purchased on Friday night are wrist bands for the Friday night session, Session 1. Save yourself the trip to Orono Friday night if you are going to get wristbands for Saturday and Sunday.   They will not sell Saturday and Sunday session wrist bands on Friday night . Wrist bands for all Saturday and Sunday sessions will go on sale beginning Saturday morning.  

 

On Saturday and Sunday, wristbands may be purchased for yourselves and immediate family throughout the day for the remaining sessions. You should not be purchasing hoards of wristbands for lots of people.  Please make note that wristbands usually sell out by the beginning of warm up for each session . If you are going to attend more than one session, purchase the bands for all sessions when buying bands for the first session you attend (with the exception of the Friday night session). This will save you from waiting in a line a second time or third time to purchase bands.  In theory, there could be times once a session is full that the gates are closed to ticket sales. A schedule will be sent to coaches the Wednesday before the meet indicating when wristbands will be sold. I am told this schedule will be most useful to folks purchasing tickets for one session. I know this seems a little muddy, unclear, but this is exactly the information we have. More coming the week of states.

 

Once you have purchased your wristband(s), you will wait in a very long line in the field house to enter the gallery. When the gallery opens first thing in the morning or when it is cleared from the previous session, you will be allowed in. If you have kids in two consecutive sessions, they will still ask you to exit the balcony long enough to have it cleared out and then let you back in before those waiting in the field house are let in.

Once the spectator space reaches the 405 person capacity, access to the balcony will be limited. People who do not get into the gallery may watch the meet in the field house on the closed circuit TV. When your child is about to swim, they will allow you to watch their event on the deck at the pool lobby entrance. You will need to check in with the marshall prior to your child’s event to gain entry.

If you are at home and want to follow the meet, go to  www.maineymcaswimming.org  and scroll to the bottom where you click on the words "Maine YMCA State Meet 2017 Live Results".  It will give you live updates as the races happen. GO BLUEFISH!!!

 

DIRECTIONS

How do I get to the Stanley M. Wallace Pool?

With today’s mobile apps and GPS units, getting around is much easier. Regardless, here are the directions to the pool:

•Take the I-95 North

•Take the off ramp - Exit 193 - for Stillwater Avenue

•Turn right off the exit (Black Bear Inn will be on your right if you have a hotel reservation there).  

•Go through several sets of lights until you get to McDonald's on your left (about a  mile up the road) and turn  right  onto College Avenue

•Continue on College Ave for about 1 mile (approximate mileage)

•Turn left into the university just after the Alfond Hockey Arena---it has this cool roof with all these peaks on it.

•In front of you with a big "M" is the building with the Pool. If there are spaces available, you can park in the big lots right there in front of the M. Don't worry about colored lots. Park anywhere except for handicapped and no parking areas.

 

How do I get into the field house?

The preferred entrance into the field house is under the big "M" on the building.  If you go in another door, there should be signs indicating the way. They try hard to keep the flow of traffic in one direction, so signs may have you go all the way around the inside of the building if you enter through a different door. Once inside the entrance under the big "M", continue straight down the hallway, following the signs through a few sets of double doors. The fieldhouse will be on your left down a hallway.  

 

How do I get to the locker rooms?

To get to the locker rooms, there will be a sign to take a right down a long hallway (I think it is the second long hallway you come to on the right).  

 

FRIDAY, MARCH 3RD, BLUEFISH PRACTICE

There will only be one practice on Friday, March 3rd from 3 -4:00pm.  Coach Eryn will be at the Waldo County YMCA ONLY for 11-12 Girls and 13 & Up boys. All other swimmers are expected to rest up for their swims during the weekend’s competition. Coaches Aaron, Kelley, & Brett will be at the state meet with the 13 & Over Girls. Coach Eryn will leave the Y at 4:30 on Friday night. Any questions after this time can be forwarded to our email: wcbluefish@gmail.com - which we will be monitoring all weekend.

 

EMERGENCY CONTACT INFORMATION

In case there is an emergency, like your swimmer falling ill or having trouble finding the pool, please contact Aaron or Kelley on their cell phones. You can leave a text or a voicemail message. Assume you are not in their contacts and identify who you are and who your swimmer is when texting or leaving a message. They will be checking them frequently. DO NOT HESITATE TO REACH OUT! Early communication empowers the coaches to do whatever they possibly can to make this meet successful for all.

Aaron …………. 322-5769

Kelley …………. 505-2352

 

FINAL WORDS OF WISDOM

Last thing to remember is that this meet is to be fun and a memorable experience. We want to eliminate the stress and worry for swimmers so that they can enjoy the day. Whenever you deal with young swimmers and adolescent swimmers...things happen. Kids sometimes forget what they are swimming the instant they leave the block. We try to prepare them during the last week of practice for what they are swimming at states, but sometimes, just like in other meets they just forget. It's ok, they are just kids. We want the kids to enjoy this swimming experience and experiences beyond this event. This is a very exciting meet we all get to enjoy together and we coaches feel privileged to get to share it with your children.  Come in your Bluefish attire so we can see our fans in the stands!

 

Many thanks! See you at states!

Aaron, Brett, Eryn, Kelley & Jon

 

 

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