SWOYSL Long Course Championship at Miami University

Jul 12, 2018 (03:00 AM) - Jul 15, 2018 (03:00 AM)
June, 27 2018
July 8, 2018
(this is a team hosted event)




July 12-15, 2018 


Location: Miami University, 750 Oak Street, Oxford, Ohio 45056
Emergency Phone Number: 513-529-1844

Thursday Timed Finals 1500 Free only(NOTE: for this session only, swimmer must furnish timer and counter

  • WU 4:45 PM
  • Meet 5:30 PM

Preliminary/Morning sessions 11-12, 13-14, 15 & Over & Senior


  • Team Stretch 7:15am
  • 50m Pool Lane 8>7:30-8:00am
  • Meet Start 8:07am/Session Finish 1:00pm


  • Be on deck and Ready 6:50am; Team Stretch after swim
  • Dive Well Pool Lane 7 > 7:00-7:30am
  • Meet Start 8:07am/ Session Finish 1:00pm


  • Team Stretch 7:15am
  • 50m Pool Lane 2>7:30-8:00am
  • Meet Start 8:07am/Session finish 1:30pm

Afternoon Sessions 8 & Under, 9-10: all Swims are TIMED FINALS


  • Team Stretch 1:35pm
  • 50m Pool Lane 5 with ABLY>1:45-2:10pm
  • Meet Start 2:15pm /Session finish 4:55pm


  • Team Stretch 1:35pm
  • 50m Pool Lane 5 with ABLY>2:00-2:25pm
  • Meet Start 2:30pm /Session finish 5:25pm

Friday, Saturday, Sunday Finals/Evening sessions

11-12, 13-14, 15 & Over, and Seniors

  • Friday>  WU TBA (open);Meet Start 5:05pm/Session Finish 8:00pm
    •  (4 lanes dive well open during finals)
  • Saturday >  WU TBA (open);Meet Start 6:30pm/ SessionFinish 8:25pm
    •  (4 lanes dive well open during finals)
  • Sunday >  WU TBA (open);Meet Start 7:00pm/Session Finish 9:35pm
    •  (4 lanes dive well open during finals)


Required YMCA work assignments are determined by the number of swimmers entered by each team in last year’s championship meet. If you expect significant changes, please contact the Meet Director. All YMCAs must provide the assigned workers as designated by the Meet Director. Failure to provide all the assigned officials/workers for any session of this meet will result in a $100 fine imposed on the team. IT IS THE DUTY OF THE ASSIGNED TEAM TO CONTACT OTHER TEAMS  FOR HELP IN FULFILLING ASSIGNMENTS. It is not the duty of the Meet Director.

The following SCRATCH RULE will be strictly enforced for all events with finals:

Swimmers qualifying for finals must scratch if they do not plan to compete. Scratches MUST utilize a Scratch Form obtained from the scratch table and signed by the swimmer's coach. To be accepted, these Scratch Forms MUST be turned in at the scratch table within 30 minutes of the announcement of that event's results. After 30 minutes, the results are official.

Failure to compete in a Consolation and/or Championship Finals Event in which a swimmer is seeded, the swimmer will:

  1. miss his/her next individual event (prior swims not affected) –or

  2. If the event missed is his/her last event, a $25.00 fine will be imposed on

    the team.

  3. Exceptions: No penalties shall apply for failure to compete in finals if the

    referee is notified in the event of injury or illness and accepts the proof thereof, or it is determined by the referee that failure to compete is caused by circumstances beyond the control of the athlete.

Declaration of Intent to Scratch: Within 30 minutes of the announcement of an event's results, a swimmer may declare that he/she may not compete in the finals of that event pending the results of subsequent preliminary events. The swimmer must declare his/her final intentions within 30 minutes of the completion of their last individual event. If the swimmer does not return to confirm the scratch, the swimmer will be seeded into the finals event and penalties set forth for failure to compete will apply.

Seeding for finals:

Finals events will be seeded based on the OFFICIAL preliminary results. AFTER the results are official, any scratches made known to the Administrative Referee will result in the entire event being re-seeded if and only if there is sufficient time to do so prior to the event's being swum. If there is not sufficient time and if the scratch or no-show is in the consolation heat, the alternate swimmer will simply swim in the lane originally assigned to the scratched or no-show swimmer. If there is not sufficient time and if the scratch or no-show is in the championship heat, no alternate will swim, and the lane will remain empty. Once the consolation heat has swum, there will be no alternate in the championship heat. 

SCRATCH PROCEDURES: An athlete is considered entered in an event unless he/she scratches from that event. If an athlete does not scratch from an event and does not swim the event, that event still counts toward the athlete’s total number of events for the meet.

NO SHOW: Because the meet is preseeded, an athlete who is seeded in an event (prelims) and fails to compete (i.e., a “no show”) will have no penalty.

WARM-UP SAFETY PROCEDURES: Teams will be assigned lanes for warm-ups for AM and PM sessions. During designated warm up sessions, athletes may only enter the competition pools from the starting end. Athletes are expected to use a three-point entry in which they sit on the side of the pool then slide into the pool gently, with one hand on the wall. The exception is during specific warm up periods when sprint lanes are designated for practicing racing starts.

Coaches are responsible for the safety of their athletes and are expected to monitor them at all times during warm up sessions.


SWOYSL League Championship Meet T-Shirt

2018 Long Course Champs T-shirt Pre-order Championship t-shirts and tank tops are now available

A limited quantity of shirts will be available for sale at the meet during both sessions on Saturday and until 1:00 pm on Sunday. ANY pre-order t-shirts/tanks not picked up by 12 PM on Sunday July15 th will be sold at the meet on a first come basis.

  • T-shirts and tanks are $15.
  • 2XL t-shirts/tanks are $17 (this size is pre-order only)
  • Tanks are available in adult sizes only.

Pre-orders are due by 11 PM on July 3, 2018. No pre-orders will be accepted after this time.

Link for Pre-Orders:

Payment is due at time of pickup. We accept cash or check.

Please make all checks payable to: South YMCA.

If you have any questions, please email


The Corwin Nixon Aquatic Center is configured as an 8 lane, 50-meter course. Water depth at start is 8 feet (minimum 5 feet required) and at turn end is 8 feet. Colorado electronic timing system will be used. The competition course has been certified in accordance with 104.2.2C (4)
The warm-up pool is 25-meter with 8 lanes.
Spectator seating for 750 in bleachers upstairs.
Complimentary Wi-Fi.

ABOUT THE CHAMPIONSHIP This meet is a sanctioned, closed, inter-association championship YMCA meet. This meet and all participants will adhere to the Rules that Govern YMCA Competitive Sports and the Swimming Addendum to the Rules that Govern YMCA Competitive Sports. USA Swimming technical rules will be followed. The meet is YMCA sanctioned and approved by the Ohio LSC of USA Swimming.

ADJUSTMENTS TO THE MEET ANNOUCEMENTS: The Championship Meet Committee reserves the right to make any adjustments to the provisions of the meet announcement deemed necessary to ensure the fair and efficient running of the meet or due to unforeseen issues of weather or facility problems. Changes will be communicated as far in advance as possible. None of the required elements for a YMCA Sanctioned Championship and USA-S Approved meet can be changed.


ORDER of Events>

Qualifying Times for SWOYSL LC Championship

MEET TIMELINE: Warm-up and start times for all sessions are subject to change depending on the size of the meet.

EVENT CHECK-IN: All events are seeded prior to the meet. We ask that you notify the scoring table if you are not swimming the 1500 free (by 5:30 PM Thursday) or 800 free (10:00 AM the Friday.) 



WEB SITE Meet Information can be found at:
Online Meet Results: Meet Mobile (UNOFFICIAL) and


  • YMCA Membership: An athlete must be a YMCA member in good standing who holds an annual, full privilege membership at the YMCA he/she represents for a period of at least 90 days prior to the first day of the meet. An athlete may have only represented that YMCA team in competition for a period of 90 days prior to the first day of the meet, excluding scholastic competition.
  • Amateur Status: An athlete may not have represented a college, university or other post-high school institution in any competition and may not have accepted pay or compensation for competing as a swimmer. For this meet, college swimmers may compete as non-scoring competitors. A relay with a college swimmer would be non-scoring. College swimmers may qualify for finals but will not score points. 
  • Unattached Athletes: There is no unattached status in YMCA Swimming.
  • YMCA Meet Participation: To be eligible to compete, each athlete must have competed in a minimum of 3 closed YMCA inter-association meets since September 1, 2017.
  • Times: An athlete must achieve the minimum qualifying time standard for each event in which he/she enters during the period of July 1, 2017 and the entry deadline.
  • Athletes with a Disability: Swimmers with a disability are welcome to enter this meet. The coach or team entry person must alert the Meet Director and the Meet Referee as to the need for any special accommodations or seeding arrangements at the time the entry is submitted. If modifications to USA Swimming rules are necessary, then the coach or athlete must notify the Meet Referee of any disability prior to competition. 



  • A swimmer may swim a maximum of 3 individual events per day.
  • A time trial event would count towards the maximum for the day.
  • To be entered in an event, a swimmer must have a qualifying long course time or may use a yard time.
  • Times submitted must be from meets dated from July 1 of the previous year.
  • A swimmer may swim a maximum of one (1) age group medley relay and one (1) age group freestyle relay.
  • A swimmer must swim in his/her age group for individual events. A swimmer may swim up one or more age groups for relays.
  • " No Time" (NT) entries will not be accepted.
  • Entries may be entered in long course meters or yards. "S" for short course meter and "Y" for yard times. All entry times without a designation will be assumed to be long course meters times. DO NOT CONVERT TIMES.
  • To enter Senior events, a swimmer must be at least 12 years of age and not older than twenty one (21) years of age on the first day of the YMCA Long Course Nationals.
  • Note: 200 stroke events and 400 IM are now defined as 12 – 21 years of age. Relay only swimmers can be entered in Team Manager. Enter them on a relay.
  • A swimmer may swim a maximum of one (1) age group medley relay and one (1) age group freestyle relay.

RELAYS: Team entries for relay events are unlimited. Only A, B and C relays per team per event can score. All other relays will not be scored under any circumstances, including disqualification of the team’s A, B or C relays. 

**New this year- 200 Mixed Medley Relay to compete Saturday evening. Limit one entry per team.

QUALIFICATION PERIOD: The qualification period is July 1, 2017 through the entry deadline (July 9, 2018).

TIME STANDARDS: Some events have qualifying times. Swimmers/Relays must have equaled or bettered the minimum time standard to be eligible for events with qualifying times.

TIMES: No Times (NT) are not allowed. Submit entry times in long course meters when possible. Actual time (no conversion). SCY times are acceptable. Entered times must be the swimmer’s BEST time achieved during the qualifying period.page6image13472 page6image13632

ENTRY FEES: Entry fees are:

  • Individual Events $4 per event
  • Relay Events $16 per event
  • Swimmer Surcharge $5 per event

RULES: Except for those stated in this document or outlined in the Southwest Ohio YMCA Swim League "Rules and Regulations for Competitive Swimming Meets” issued October 1998, the current USA Swimming Rules will govern this meet.

The meet will run under YMCA Rules that Govern Competitive Sports, Swimming Addendum to the YMCA Rules that Govern Competitive Sports, and Southwest Ohio YMCA Swim League and USA-S Technical Rules.

MEET FORMAT: Swimmer’s age will be determined as of June 1, 2018
EVENT SEEDING: Long Course Meter times preferred. Non-conforming times are seeded as the slowest times.

  • AM Sessions – all events are seeded fast to slow.
  • PM Sessions are seeded slow to fast. Exception 50-meter events are seeded fast to slow.

The Meet Referee/Administrative Official reserves the right to combine heats. 

MEET FORMAT: Most 11 & Over events will be swum using a Prelim Finals format. Exceptions: The 1500 free, 800 free, 400 free, 400 IM, all relays are timed finals. See chart below to see the number of heats swimming in finals.

page9image6984 page9image7152 page9image7312 page9image7736 page9image7896 page9image8320 page9image8480 page9image8640 page9image9064 page9image9224



Heats at night

page9image13616 page9image14784

1500 free


All heats swim on Thursday. All heats start at balcony end. No alternating heats.

All heats swim on Thursday


800 free

Girls and Boys swim on Sunday. All heats start at the balcony end. No alternating heats.

2 heat Girls; 2 heat Boys

400 free


All heats start at the balcony end. No alternating heats.

1 heat of 11-12
2 heats of 13-14
3 heats of 15 & over


400 IM


All heats start at the balcony end. No alternating heats

1 heat 13-14
2 heats of 15 & over

page9image32400 page9image33728

800 Free Relay

All heats swim in the AM.
All heats start at balcony end. No alternating heats

All heats swim in the AM


All preliminary and timed final events will be pre-seeded to ensure a minimum of three (3) swimmers in all heats. However, an entire event will NOT be re-seeded to maintain this minimum should there be scratches and/or no-shows. Combining of heats where the opportunity arises may be performed at the discretion of the meet referee, administrative referee and/or meet director.

All 8 & Under and 9-10 events are timed finals.

  • 50-meter events start at the scoreboard end of the pool.
  • For 10 & under session -All other events start at the balcony end of the pool. 

EVENT SEEDING: 11 & Over events will be seeded fastest to slowest. 10 & Under events will be seeded slowest to fastest. The Meet Referee/Administrative Official reserve the right to combine heats.


Warm-ups for Prelim sessions will be assigned.

SWIM-OFFS: In the event a swim-off is necessary, the Meet Referee will set a time for the swim-off which will not be any later than 45 minutes after the last heat of any event in which any of the swimmers in the swim-off is competing. (USA Swimming Rule 102.5.2)

SWIMS (USA-S): This meet has been approved by USA Swimming. Therefore, all individual times will be automatically submitted for entry into SWIMS if USA-S ID numbers have been included with your entry.

RESULTS: Any results displayed on the scoreboard are unofficial until results are published. Results will be posted on Meet Mobile (unofficial) and on 


TIME TRIAL ENTRIES: Time Trials will be run 20 minutes after the preliminary session on Friday. Time trials are open only to swimmers already entered in the meet and who have the league qualifying time and are attempting a YMCA National Qualifying time. We will offer only events 50-meter, 100 meters or 200 meters in length. The time trial event will count as one of the 3 events per day limit.

FORMAT AND FEE: Time Trials are open only to athletes entered in the Championship meet.

An athlete may only swim the stroke being contested in a Time Trials event, e.g. an athlete may not swim backstroke in a breaststroke event in Time Trials.

TIME TRIAL LIMITS: A swimmer may swim no more than 3 individual events per day in a prelims/final meet

• Time trial events must count as a part of this daily total.

TIME TRIAL PROCEDURE: Time trial forms will be available Friday morning until 10 AM. Heat sheets will be printed by 11 AM. Time Trial entry fee $5 per event. Limit 1 event per swimmer. 

HEAT SHEETS/PROGRAMS: Heat sheets for spectators are available in the lobby


Heat sheets - 11 & over - $10 (3 prelim sessions and a coupon for finals)

Heat sheets 10 & under -$5 (Saturday and Sunday PM)

ATHLETE APPAREL: SwimVille will be in the upstairs lobby.

HANDICAP SEATING: There is space for wheel chairs in the spectator seating area upstairs.

LOST AND FOUND: Swimmers lost and found is in the lobby area outside the Aquatic Office on the lower level.

PARKING There is an adjacent Parking Garage. Standard University parking charges apply. 


INSURANCE: Each Association participating in this meet must have insurance coverage for representative(s) including leadership and participants who will be in attendance for the period of the meet. Appendix 3 must be signed by each association participating in the meet.


  • In granting of the USA-S/Ohio LSC approval, it is understood and agreed that USA Swimming and Ohio LSC shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the meet.

  • In granting the YMCA Sanctioning, it is understood and agreed that YMCA of the USA shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the meet.

EMERGENCIES: The facility personnel will handle all emergencies at the meet. These individuals will provide CPR and first aid as needed and will ensure that individuals with serious injuries are transported immediately to the nearest hospital for further treatment. Defibrillators will be on site.

Any coach, athlete or official who recognizes an emergency situation should immediately inform the facility’s personnel and then make sure the vicinity of the emergency is clear for the emergency personnel to do their job.

CONCUSSION AWARENESS: This meet will follow the YMCA of USA Concussion procedure. Anyone who observes or has knowledge of a potential head injury should immediately notify lifeguards and/or hired medical personnel. Once the injury report is completed, the lifeguard and/or hired medical personnel will notify the Event Staff, the athlete’s coaching staff, and the Meet Director.

If a head injury occurs, the action plan below will be followed:

1. Athlete is removed immediately from participation by the Meet Director
2. Athlete must be evaluated by a licensed health care professional experienced in identifying and treating concussions. In addition, the athlete must be incompliance with the laws that are in effect within the jurisdiction where the meet is held.
The coaching staff will inform the athlete’s parents or guardians about the possible concussion and give or send them the fact sheet on concussion.

3.The athlete will not be allowed back to warm-up or compete until a health care professional, experienced in evaluating concussions determines that the athlete is symptom-free and is OK to return to participation.

LIGHTNING POLICY: The National Lightning Safety Institute, National Athletic Trainers Association, American College of Emergency Physicians, USA Swimming, and YMCA of the USA all recommend or require closing an indoor pool during an electrical storm. This policy will be followed at the meet

DRONES: Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present.

EVACUATION PROCEDURE: In the event of evacuation, Miami staff will provide necessary instructions. 


Deck Access: Deck access is restricted to competing athletes; YMCA certified and registered coaches, officials and meet workers. No parent or spectator will be allowed on deck except at the request of the meet officials or meet director.

Locker Rooms and Changing Facilities: The Women’s and Men’s locker rooms are located on the pool deck level. Locker space is not available. Belongings may be stored on deck in team areas. Miami University is not responsible for any lost or stolen items.

First Aid/Training Needs: Lifeguards are trained to handle water emergencies and first aid on the deck. Please report all first aid issues to the Aquatic Staff.

Prohibited Items: The following items are not permitted in the facility: Glass, lawn chairs, coolers, and Helium balloons. There is no food allowed on the pool deck.

Banners: One professionally made banner per team may be displayed. Banners will be hung by the facility staff.

Flash Photography: Flash photography is not permitted at the start of any race.

Team Seating: Team seating is available on a first-come basis by session. Belongings should be removed from the deck between sessions for area cleaning. Spectator gallery is also available on a first-come basis. Saving of seats is prohibited.

Wireless Internet Access: Wireless internet access will be available throughout the meet.

No Shaving on Deck: Shaving on deck is prohibited.

Cellphone usage -Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. Under no circumstances are cameras or any other recording device allowed in the area immediately behind the starting blocks at either end of the racing course(s) while they are in use for race starts during the competition and warm-up. Please refer to the Safe Sport section of the Ohio Swimming, Inc. policies and procedures manual for further information regarding the use of visual recording devices.

Changing, into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited. The USA Swimming Rulebook defines Deck Change as: Changing, in whole or in part, into or out of a swimsuit (excluding a dragsuit) in an area other than a permanent or temporary locker room, bathroom, changing room or other space designated for changing purposes while at a practice, competition, or other pool-related activity.” This includes slipping off the top of a one-piece performance suit to place on an alternate bikini top immediately following a race.

Drones -Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present.