Partners
Twinsburg+Parks+%26+Rec
Speedo
Sponsors
Event

Solon Stars Summer Swimfest (5/14)

Jun 9, 2018 (11:00 AM) - Jun 10, 2018 (07:00 PM)
May 14, 2018
Annual USA/SRT 2017, Spring 2018

Description

2018 Solon Stars “Swimfest” Swim Meet

Hosted by

Solon Stars

June 9-10, 2018

Held under USA Swimming Sanction # LE 17067 LS

In granting this sanction it is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.

 

LOCATION:  Solon Municipal Pool, 33655 Arthur Road, Solon, Ohio 44139

 

POOL:  Outdoor, 50 meters by 6 lanes, electronic timing, locker rooms, 2 line score board, grassy area for tents or blankets, and free parking.  The competition course has not been certified in accordance with 104.2.2C (4). The depth of the pool at the start end is 12 feet. The depth at the turn end is 3 feet, 6 inches.

 

RACING STARTS:  Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water.  When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.

 

STARTING TIMES: Both Saturday and Sunday morning session warm-ups are from 7:45-8:30 a.m., with competition starting at 8:35 a.m.  There will be a 15-minute break at the conclusion of the morning session.  Warm-ups shall be split by team when the average number of swimmers per lane is scheduled to exceed 30 swimmers per lane for Long Course, into a minimum of two groups, in which case warm-up shall be a minimum of thirty (30) minutes per group for swimmers age 14 and under, or a minimum of forty (40) minutes per group for swimmers age 15 and over. The finalized warm up plan may be found at www.lakeerieswimming.com and www.solonstars.com on Wednesday, June 6, 2018. 

 

ENTRY DEADLINE:  ENTRIES WILL NOT BE ACCEPTED BEFORE WEDNESDAY, MAY 16, 2018 at 8:00 p.m.

 

It is suggested that you sync your computer time with the official U.S. time clock found at http://www.time.gov/ prior to submitting your entries. 

 

Entries, electronic or otherwise, must be received by Thursday, May 31, 2018. The meet will be closed before the entry deadline if the sessions are estimated to be at four hours, so mail early Hard copy, meet summary sheet and check must be received by Monday, June 4, 2018 or the team’s entry may be deleted.  Mail entries to Jolee Klugherz, 6683 Winston Lane, Solon Ohio  44139, or e-mail to starsmeetentries@gmail.com. Do Not Send Entries to the Meet Director.

 

TEAM SUPERVISION:  Teams who are entering swimmers but will not have a coach at the meet should arrange ahead of time for another coach to supervise their athletes.

 

RETURN TO PLAY LAW:  Under the Ohio Return to Play Law governing concussions, all coaches and officials (in state or out of state) are required to have proof of training in concussion signs and symptoms. This training is available for free and can be found at http://www.healthyohioprogram.org.  All coaches and officials are encouraged to take this training. It is your responsibility to take care of this requirement.

 

 

ENTRY LIMITATIONS: Swimmers may enter up to four (4) events/day.  If time becomes an issue, the 400 I.M., 400 Free, and 1500 Free may be limited to 3 heats (first 18 entries).  More heats may be added depending on the 4-hour limit and time constraints.  This will be determined by the entry deadline and entries will be based on when they were received (first come/first serve). Swimmers closed out of these events may enter another event if space is available or receive a refund.

 

DECK ENTRIES: Deck entries will be taken on a space available basis up to 35 minutes before the start of the session and seeded at NT.  Deck entrants should sign up at the deck entry table at $8.00 per individual event.  Deck entry swimmers new to the meet will be charged $2.00 LESI surcharge and must provide proof of USA Swimming registration.  Deck entrants for whom there is no space will receive a refund.  

 

ELIGIBILITY:  Swimmers must be current athlete members of USA Swimming and have met the time standard requirements. Coaches must be current coach members of USA Swimming and must check in on each day of the meet.  All coaches must display the deck pass (wristband) issued by the meet host.  On deck USA Swimming athlete registration will be available.  Age is as of the first day of the meet, June 9, 2018.  There will not be on-deck registration for coaches.

 

QUALIFYING TIMES: There are no qualifying time standards for this meets.  NT will not be accepted; if the swimmer has no time, please provide an estimate. 

 

SWIMMERS WITH A DISABILITY:  Qualifying times for 50-yard/meter events will be waived for swimmers with a disability.  Swimmers with a disability may enter an event (such as the 100 free) and swim it with a longer yardage event (such as the 200 free) provided his/her time for the lesser yardage event (100 free) is equal to or faster than the listed qualifying time for the longer yardage event (200 free).  Entries for swimmers with a disability should be handled in the following manner: (1) enter the swimmer in the Hy-Tek database (or on the regular entry form); (2) list in the email accompanying the Hy-Tek entry file (or on a separate sheet of paper) the name of the swimmer, the stroke(s)/distance(s) s/he wishes to swim, the entry times, the day/session s/he wishes to swim the event(s), and the manner in which s/he prefers to be seeded (with a longer distance or with a different age group); and (3) provide any information about special accommodations needed by the swimmer. The final determination of seeding will be made by the Meet Referee after consultation with the swimmer and his/her coach.

 

CONDUCT:  The meet will be conducted according to the rules set forth in the current USA Swimming Rules and Regulations and the Lake Erie Swimming Policy & Procedures.   All events are timed finals and will be swum slowest to fast with the exception of the 400 I.M., 400 Free and 1500 Free.  Heats of the 400 I.M., 400 Free and 1500 Free will be swum mixed gender and fastest to slowest If time becomes an issue, the 400 I.M., 400 Free and 1500 Free may be limited to 3 heats (first 18 entries).  The 1500 and 400 Free will be scored 14 & Under and 15 & Over.  Swimmers closed out of these events may enter another event if space is available or receive a refund.

 

SEEDING & CHECK IN: This is a deck seeded meet.  All swimmers must check in at least 30 minutes prior to the start of their session.  Check-in sheets will be posted on deck near the entrance to the pool. In accordance with 102.1.4, events may be seeded together but scored separately.  The Lake Erie scratch rule (attached) will be in effect.  Telephone check-in for the 400 Free or the 1500 is NOT available; however, check-in sheets for those events will remain posted until one hour before the start time for the event.  The estimated deadline check-in time for the 400 Free and the 1500 Free will be posted on the Lake Erie website by Wednesday, June 6, 2018.  Swimmers that fail to check-in for the 400 Free and the 1500 Free will be permitted to swim at the sole discretion of the meet referee if space is available after seeding deck entries.  No refunds will be given.

 

CLERK OF COURSE:  A Clerk of Course will not be provided.  All swimmers must report to the blocks on time.  Heat and Lane assignments will be posted around the pool deck. 

 

Swimmers without coach supervision:  Must contact the Meet Director or Meet Referee to be assigned to a coach on deck.

 

AWARDS:   Ribbons will be awarded 1st through 8th place for individual events.  The 1500 and 400 Free will be scored 14 & Under and 15 & Over.  All awards must be picked up at the meet.

 

DRONES:  Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials, and/or spectators are present.

 

ADMISSION COST: $4.00 at the door.  Psych sheets are $2.00 per day.  No smoking permitted in the facility.

 

Parking:  Parking is free; available at the Municipal Pool or the adjacent Elementary School.

 

RESULTS:  Will be posted on Lakeerieswimming.com.  Teams may request a backup at the conclusion of the meet.

 

SAFETY/WARM-UP: Lake Erie Swimming safety guidelines and warm-up procedures will be in effect at all times.  Coaches must maintain contact with their swimmers during warm-up and throughout the meet.  All entry into the pool for warm-up is feet first from the starting block end of the pool.  There is no diving during warm-up, except in designated sprint lanes. The final 20 minutes of a 45 minute warm-up or 15 minutes of a 30 minute warm-up shall be conducted as follows:  

(a)     Lane 1 push/pace from the start end of the pool (or general warm-up at the discretion of Meet Referee or his/her designee).

(b)     Lanes 2 & 5 sprint lanes for racing starts from the starting block end of the pool, one length only and exiting the pool.

(c)     Lanes 3, 4, and 6 general warm-up, no diving or racing starts.  Any or all of these lanes may be converted to sprint lanes at the discretion of the Meet Referee or his/her designee.

Swimmers are to sprint one way and climb out at the far end of the pool.  Swimmers may be removed from warm-up for violating safety rules. Feet first entry only into the continuous warm-up lanes.

 

CAMERA ZONES:  Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, restrooms or locker rooms, and is limited to only those areas marked as designated camera zones.  Additionally, under NO circumstances will Camera Zones include the area immediately behind the starting blocks at either end of racing course(s) while they are in use for race starts during competition and warm up. Those failing to abide by this rule may be removed from the venue.

 

DECK CHANGES:  Deck changes are prohibited.

 

INIITIAL DISTANCE:  In order for an initial distance or lead-off leg to be entered into SWIMS, the swimmer or the swimmer’s coach must notify either the meet referee or the admin before the event and provide the necessary watches. If the swimmer wants the time to go into SWIMS, then the proper paperwork must be completed after the swim and all watches must be shown to the admin referee.

 

OFFICIATING OPPORTUNITY – Anyone that is a USA Swimming certified official is welcome and encouraged to join the Lake Erie Swimming (LESI) officials in working this meet.  Please contact the meet director or the Lake Erie Officials Chair in advance of the meet if at all possible to let either know of your availability.  We are also looking for anyone that is interested in becoming an official, for more information please contact the Official’s Chair.

Meet Director’s name and email: Kevin Harrod, kevinharrod@sbcglobal.net

Official’s Chair: Al Kominek, allan_k2000@yahoo.com.

 

COACHES:  Coach’s packets will be available at the coach’s check-in table near the entrance to the pool.

 

NOTE:  Only athletes entered in the meet, working coaches, officials, and meet workers are allowed on deck.  Other non-participants are expected to remain in the spectator area.

 

MEET DIRECTOR: Kevin Harrod, kevinharrod@sbcglobal.net      

 

SAFETY DIRECTOR:   Heather Ferris, bartferris@hotmail.com    

 

ENTRY PERSON:   Jolee Klugherz, starsmeetentries@gmail.com

 

EVACUATION PLAN: In the event of a weather or other type of emergency, evacuation of spectators and swimmers will be through the locker rooms on the west side of the pool, the parking lot gate at the north end of the pool, or the gate on the east side of the pool.  Everyone will proceed to their cars in the adjacent parking lots until notified that they can return to the pool area. 

 

DIRECTIONS: From the north, exit 422 at Route 91 (SOM Center Road).  Go south on Route 91 past Aurora Road (Route 43).  Arthur Road is the 4th light after Aurora Road.  Turn right onto Arthur Road; the pool is immediately on your right.  Parking is available at the Elementary School adjacent to the pool. 

 

From the south or from the turnpike (Route 80):  Exit turnpike (Route 80) at Route 480.  Take 480 to the Route 91 exit.  Turn right on Route 91 and travel north.  Stay on Route 91 through the center of Twinsburg and continue past Pettibone Road.  Arthur Road is the 2nd light past Pettibone Road.  Turn left on Arthur Road; the pool is immediately on your right.  Parking is available at the Elementary School adjacent to the pool.

 

 

 

 

2018 “Swimfest

SCHEDULE OF EVENTS

June 9, 2018

Saturday AM Session

7:45-8:30 Warm-up, 8:35 Meet Start                                  

 

Girls #

Qualifying Time

(if applicable)

Age Group/Stroke

Qualifying Time

(if applicable)

Boys #

1

 

13-14 200 I.M.

 

2

3

 

Open 200 I. M.

 

4

5

 

13-14 100 Back

 

6

7

 

Open 100 Back

 

8

9

 

13-14 200 Free

 

10

11

 

Open 200 Free

 

12

13

 

13-14 100 Breast

 

14

15

 

Open 100 Breast

 

16

17

 

13-14 200 Fly

 

18

19

 

Open 200 Fly

 

20

 

 

10 Minute Warm Up

 

 

21

 

Open 1500 Free*

 

21

 

 

 

* The Host team reserves the right to limit the 1500 Free to 3 heats (first 18 entries).*The 1500 Free will be swum mixed gender and heats will be fastest to slowest.

*The 1500 Free will be scored 14 & Under and 15 & Over

 

 

Saturday PM Session

Afternoon warm-up will begin 15 minutes after the conclusion of the morning session.

Competition will begin at the completion of the 45-minute warm-up.

Estimated start times will be listed at www.lakeerieswimming or www.solonstars.com by June 6, 2018.

 

Girls #

Qualifying Time

(if applicable)

Age Group/Stroke

Qualifying Time

(if applicable)

Boys #

23

 

10 and Under 200 I.M.

 

24

25

 

11-12 200 I.M.

 

26

27

 

10 and Under 100 Fly

 

28

29

 

11-12 100 Fly

 

30

31

 

8 and Under 50 Breast

 

32

33

 

9-10 50 Breast

 

34

35

 

11-12 50 Breast

 

36

37

 

12 and Under 200 Back

 

38

39

 

10 and Under 100 Free

 

40

41

 

11-12 100 Free

 

42

43

 

12 and Under 200 Breast

 

44

45

 

8 and Under 50 Back

 

46

47

 

9-10 50 Back

 

48

49

 

11-12 50 Back

 

50

 

 

 

 

 

June 10, 2018

Sunday AM Session

7:45-8:30 Warm-up, 8:35 Meet Start                                    

 

Girls #

Qualifying Time

(if applicable)

Age Group/Stroke

Qualifying Time

(if applicable)

Boys #

52

 

13-14 400 I.M.*

 

52

53

 

Open 400 I. M.*

 

53

54

 

13-14 200 Back

 

55

56

 

Open 200 Back

 

57

58

 

13-14 50 Free

 

59

60

 

Open 50 Free

 

61

62

 

13-14 200 Breast

 

63

64

 

Open 200 Breast

 

65

66

 

13-14 100 Fly

 

67

68

 

Open 100 Fly

 

69

70

 

13-14 100 Free

 

71

72

 

Open 100 Free

 

73

 

 

10 Minute Warm Up

 

 

74

 

Open 400 Free*

 

74

 

 

 

* The Host team reserves the right to limit the 400 IM and the 400 Free to 3 heats (first 18 entries).

*The 400 IM and the 400 Free will be swum mixed gender and heats will be fastest to slowest.

*The 400 Free will be scored 14 & Under and 15 & Over

 

 

Sunday PM Session

Afternoon warm-up will begin 15 minutes after the conclusion of the morning session.

Competition will begin at the completion of the 45-minute warm-up.

Estimated start times will be listed at www.lakeerieswimming or www.solonstars.com by June 6, 2018.

 

 

Girls #

Qualifying Time

(if applicable)

Age Group/Stroke

Qualifying Time

(if applicable)

Boys #

77

 

8 and Under 50 Fly

 

78

79

 

9-10 50 Fly

 

80

81

 

11-12 50 Fly

 

82

83

 

10 and Under 200 Free

 

84

85

 

11-12 200 Free

 

86

87

 

10 and Under 100 Back

 

88

89

 

11-12 100 Back

 

90

91

 

10 and Under 100 Breast

 

92

93

 

11-12 100 Breast

 

94

95

 

8 and Under 50 Free

 

96

97

 

9-10 50 Free

 

98

99

 

11-12 50 Free

 

100

101

 

12 and Under 200 Fly

 

102

 

 

 

 

 

 

 

SWIMFEST

HOSTED BY Solon Stars

June 9-10, 2018

 

 

   Meet Entry Summary Page

 

 

 

Team Name: _________________________ Team Code: _______ LSC Code: _______

 

Contact Person: ___________________ Phone: __________ Email ________________

 

Address: ____________________________ City: __________ State: ____ Zip_______

 

 

 

 

_______            (Total # of swimmers) X $2.00 (LESI Surcharge) = $________________               

 

_______            (Total # of individual events) X $5.00/event = $____________________                               

 

______              (Total # of swimmers) X $1.00 (handling fee for paper entries) $_____________   

 

 

TOTAL AMOUNT REMITTED:                  $______________________

 

‡ Swimmers will be without a coach on deck:

€ Sat. am, € Sat. p.m., € Sun. am, € Sun p.m.

€ I have arranged for my swimmer/s to be supervised by ___________________________________.

 

 

I VERIFY THAT EVERY SWIMMER LISTED ON THE ENCLOSED ENTRY FORM IS A REGISTERED ATHLETE MEMBER OF USA SWIMMING AND THAT EVERY COACH REPRESENTING OUR TEAM AT THIS MEET WILL BE A CURRENT COACH MEMBER OF USA SWIMMING.

 

SIGNED: _____________________________ (coach or member team representative). DATE: _________

 

Make checks payable to:  Solon Stars Swim Club.

Please note: All entries submitted with this sheet should be covered by a single check. 

DEADLINE FOR RECEIPT IS: Thursday, May 31, 2018 for hard copy, meet summary sheet and check. 

This sheet must accompany all entries including HY-TEK Meet Manager electronic entries, hard copy & check. 

Mail to: Jolee Klugherz, 6683 Winston Lane, Solon Ohio  44139

 

 

 

LAKE ERIE SWIMMING, INC.

INDIVIDUAL AND RELAY SCRATCH RULE

 

 

            Each swimmer/relay team shall be aware of the meet starting time and shall report to the proper meet authorities promptly upon call.

                        A.     Pre-Seeded Meets - Each swimmer/relay team shall report promptly to the Clerk of Course or starting blocks prior to the race in which the swimmer/relay team is entered.  Any swimmer/relay team not reporting for or competing shall not be penalized.                

                        B.     Events Seeded on the Deck –

                                (1)   Events seeded on the deck shall be closed for seeding no earlier than thirty (30) minutes prior to the start of the session.  Host may provide alternate methods of check-in (such as email, phone, fax) for swimmers who do not plan to arrive before the scratch deadline.

                                (2)   Any swimmer who has checked in for an individual event 400 yards/meters or longer must swim in the event unless the swimmer notifies the Clerk of Course or Administrative Official before the seeding of the event has begun that the swimmer wishes to scratch; failure to scratch prior to seeding and not swimming the event will result in a fine of $25.00 to the swimmer’s club or to the unattached swimmer, except as noted in "Exceptions for Failure to Compete" (below).  A declared false start or deliberate delay of the meet in events 400 yards/meters or longer is not permitted and will be regarded as a failure to compete.

                                (3)   Any agent of a team (coach, parent, swimmer, etc.) who checks in a swimmer for any event when that swimmer is not present at the meet may cause a fine of $2.00 per swimmer per day to be levied against that team.  

                                (4)   Events seeded on the deck and swum as a timed final with one or more heats swimming with finals shall provide the swimmer the opportunity to indicate their desire to swim only during the preliminary session by indicating this desire by placing a “P” next to their name on the sign in sheet.  Any swimmer failing to indicate this desire who does not compete during the finals session shall be subject to a fine of $25.00, except as noted in “Exceptions for Failure to Compete” (below).

                        C.    Scratching from Bonus Finals, Consolation Finals and Finals                                        

                                (1)   Any swimmer qualifying for a C, B, or A (bonus and consolation final or) final race in an individual event who fails to compete in said final race shall be barred from further competition for the remainder of the meet, except as noted below in "Exceptions for Failure to Compete."  If such failure to compete occurs on the swimmer's last day of the meet, the swimmer’s club shall be fined twenty-five dollars ($25.00) by LESI. If the swimmer is not a member of a USA Swimming member club, the swimmer shall be fined $25.00.  A declared false start or deliberate delay of meet is not permitted and will be regarded as a failure to compete.

                                (2)   In the event of withdrawal or barring of a swimmer from competition, the Referee shall fill the consolation final or final when possible with the next qualified swimmer(s).  First and second alternates shall be announced along with the final qualifiers.  These alternates shall not be penalized if unavailable to compete in the finals.

                                (3)   When consolation finals have not yet been swum and a barring or withdrawal is known to the Referee, the Referee shall re-seed the consolation final and the final, if necessary, to insert the alternate(s) in the appropriate lane(s), filling all lanes in the final.

                                (4)   If a consolation final has already been contested, the final shall be swum without reseeding for the empty lane(s).                      

                        D.    Exceptions for Failure to Compete - No penalty shall apply for failure to withdraw or compete in an individual event if

                                (1)   The Referee is notified in the event of illness or injury and accepts the proof thereof.

                                (2)   A swimmer qualifying for a consolation final or final race following preliminaries notifies the Referee or designee within thirty (30) minutes after the announcement of the qualifiers for that race that the swimmer may not intend to compete.  The swimmer must declare within thirty (30) minutes following his last individual preliminary event a final intention to scratch or swim.

(3)   It is determined by the Referee that failure to compete is caused by circumstances beyond the control of the swimmer.

 

 

SWIMFEST

ENTRY FORM

 

 

TEAM NAME:__________________________________TEAM CODE: ___________   LSC:_____________

NAME

AGE

GENDER

USA S NUMBER

EVENT #

TIMES (in meters)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Forms/Documents:

    Photos: