Sponsors
Event

2018 GCSTO Creekside Blue and Jazz Meet

June 8, 2018 - June 10, 2018
May 6, 2018
June 6, 2018
(this is a team hosted event)
CA Level 1,CA Level 1 - MDP,CA Level 2,CA Level 2 MDP,CA Level 3,CA Level 3 - MDP,CA Level 4,CA Level 4 - MDP,CA Level 5,Coach,GSP Level 1,GSP Level 1 - MDP,GSP Level 2-AM,GSP Level 2-AM - MDP,GSP Level 2-PM,GSP Level 2-PM - MDP,GSP Level 3-AM,GSP Level 3-AM - MDP,GSP Level 3-PM,GSP Level 3-PM - MDP,GSP Level 4,GSP Level 4 - MDP,GSP Level 5,SC Level 1,SC Level 1 - MDP,SC Level 2,SC Level 2 - MDP,SC Level 3,SC Level 3 - MDP (Columbus Academy,Columbus Academy/St. Charles,Gahanna Swimming Pool,St. Charles)

Description

Please see your coaches and Meet information.

The Greater Columbus Swim Team of Ohio: www.gcsto.com

Steve Nye, Head Coach: stevenye@sbcglobal.net or (614) 478-5445

 

June 8-10, 2018

 

The Gahanna Swimming Pool - 148 Parkland Drive, Gahanna, OH 43230

Maps available on the GCSTO website: http://www.gcsto.com/Facility_Information.htm

 

Morning 13 & Over Events

Friday, Saturday & Sunday: 7:15–8:15 a.m. (see warm-up assignments please)

Meet Starts: 8:20 a.m.

Afternoon 12 & Under Events

Friday: 12:45 – 1:30 p.m. (see warm-up assignments please)

Meet Starts: 1:35 p.m.

 

Saturday: 12:45 – 1:30 p.m. (see warm-up assignments please)

Meet Starts: 1:35 p.m.

 

Sunday: 12:45 – 1:30 p.m. (see warm-up assignments please)

Meet Starts: 1:35 p.m.

 

Meet Directors: Juli Pastor: pastor2263@gmail.com (614) 530-4100                                                                        

                              Steve Nye: stevenye@sbcglobal.net (614) 478-5445

 

 

Meet Referee: Jim Harness (614) 571-0312 or jimharness@gmail.com                                                                                 

Local Officials Coordinator: Jim Harness (614) 571-0312 or jimharness@gmail.com

 

 

Administrative Official: Dave Shumaker (614) 648-7676 or dshumaker@ameritech.net

 

 

Entry Chair: Dave Shumaker/ TBA/ (614) 648-7676 or dshumaker@ameritech.net

 

 

The Gahanna Swimming Pool is a heated, stainless steel 50 meter outdoor pool with 8 competition lanes and 1 lane available for consistent warm-up and warm-down all with 4 inch Kiefer lane lines. The competition course has not been certified in accordance with USA Swimming rule 104.2.2C(4). Water depth at the starting block end of the pool is 6.0ft deep for at least 18M off the wall. Water depth at the shallow end of the pool is 3.5ft deep at its shallowest and quickly deepens to 4.5ft approximately 15M off the wall. Electronic timing is by Colorado Systems.

During the meet we leave the lane nearest the diving bay open for swimmers in the meet for warm-up and warm-down purposes. There is NO diving or jumping into the pool in this lane. Athletes must enter the pool in a very controlled manner (basically sliding into the pool) to ensure that a competitor in the next lane is not disturbed. There is an attached 15yd diving bay in the competition pool and a separate unmarked area in the front pool available for warm-up and warm-down, as well.

 

 

 

The Creekside Blues & Jazz Blast is open to all swimmers but is truly designed to service the swimmers of central Ohio first and foremost as this provides these swimmers with the only local long course meet which does not have qualifying time standards. As such, central Ohio teams who have supported past GCSTO sponsored meets are given first priority to enter this meet. Teams from outside central Ohio who have supported this meet in the past are given equal priority for entry into this meet although any team is welcomed to enter in the event that any of the preceding teams do not enter and leave room available for others.   

 

 

ENTERING THE MEET

  • Entries open at noon, EST on Monday, May 14, 2018 and close at noon, EST on Wednesday, May 30, 2018.

 

  • All contestants must be registered athletes of USA Swimming, Inc. (NOTE: USAS registrations will not be accepted at this meet). Team entries must contain the USA Swimming registration number of all participants being entered.
  • All coaches, officials, and participating teams must be registered members of USA Swimming (USAS). No coach shall be permitted on the pool deck unless that coach is a valid “coach member” of USA Swimming with all his/her certifications current. 
  • Age on the first day of competition will determine a swimmer’s age group eligibility for the meet.
  • By the act of entering this meet, each team, coach, swimmer and/or associated spectator agrees to abide by USA Swimming Rules and Regulations and the Ohio Swimming Policy Book (posted on the OSI website).
  • Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water.  It is the responsibility of the swimmer or the swimmer's legal guardian to ensure compliance with this requirement.
  • All swimmers must enter under an Ohio team affiliation or as unattached.  Those switching teams in the last 120 days prior to the Circuit meet must swim in unattached status unless otherwise cleared by the OSI Registration/Membership Coordinator.

 

 

  • Entry times will be accepted as Long Course Meters, only. In order to help with having the most accurate timeline possible in this meet, please DO NOT TO ENTER ANY "NT’s" (NO TIMES) FOR ANY SWIMMERS.  Instead, use a conversion of a short course yard time or BEST "guess"timate of your swimmers times without exception please. After the meet deadline, the only times that can be updated, are from a meet contested after the entry deadline. Times updates will be accepted by the entry chair until Wednesday May 30, 2018 at noon, EST. Only individual times achieved since January 1, 2017 and are in the USA Swimming database will be accepted.
  • 8 & under athletes are permitted to swim a maximum of seven (7) individual events, 9-10’s a maximum of eight (8) individual events and all 11 & over swimmers a maximum of nine (9) individual events in the course of this meet and no swimmer may swim no more than four (4) individual events per day. Swimmers may enter more than the maximum number of individual events in which they are permitted to compete and then scratch upon arrival at the meet. Again, however, there will be no refund of entry fees.  
  • Full payment for all fees due must be sent (postmarked) to the Entry Chair via US Mail or other courier service within 24 hours following the entry deadline. Please make checks payable to GCSTO.
  • Fax/Phone Entries – The meet does not accept faxed or phoned entries.
  • Please let the host club know if you are entering any Outreach athletes.

 

 

 

  • Individual Events - $5.00 per entry
  • Deck Entries - $10.00 per entry (only accepted as long as another heat does not have to be added to the event)
  • Surcharge - $2.00 per swimmer (Travel Fund/Site Selection Fund)
  • Outreach Athletes - $5.00 total per swimmer for the entire meet

 

 

 

Swimmers with a disability are welcomed to enter OSI Meets. Entry procedures are the same as for all other swimmers. Please provide advance notice of any necessary accommodations needed by the swimmer. List with your entry the swimmer’s name, entry times, strokes/ distances, days/sessions, and how the swimmer prefers to be seeded. Disability swimmers will be seeded with the same age group in either the same distance race or a longer distance race (i.e. 50 free during the 100 free event). Qualifying time standards at regular season meets are waived for swimmers with a disability. At Ohio Swimming Championship Meets swimmers with a disability may enter if they qualify in at least one event for the US Paralympic National Championships. At the Central Zone Meet four swimmers with a disability are welcome on the Ohio Zone Team without meeting the qualifying time standards. More information is available under –“Athletes>Adapted Swimming on the Ohio Swimming web site (www.swimohio.com).  

 

COMPETITION FORMAT AND PROCEDURES

 

USA Swimming Rules and Regulations will govern the conduct of this meet and will serve as the official guide for technical and procedural rules except as modified specifically herein.

 

 

 

All meet directors, coaches and officials serving in an official capacity at a sanctioned event must be current members of USA Swimming and should be prepared to show proof of current USA Swimming membership.  All persons acting in any coaching capacity in a sanctioned event must be currently certified coach members of USA Swimming.

 

 

  • All athletes 13 years of age and older will swim in the morning sessions each day. All athletes 12 years of age and under will swim in the afternoon sessions each day. All events will be swum by time regardless of age and gender.
  • Friday, Saturday and Sunday sessions will consist of timed final sessions for all swimmers with all events being swum slow to fast with the exception of the 1500 which will be swum fast to slow. If a swimmer wants an official split from the 1500 Free, a Time Certification form must be filled out and given to the referee ½ hour prior to the start of the event.  In addition, the team making the request must provide the necessary three (3) watches to back up the electronic timing system if they desire a three watch backup time.
  • This is always a very large meet and, as such, we have taken steps to allow us to speed up meet operations. There will be a positive check-in for all 200 & over events. Once the entry deadline elapses we will determine if positive check in will be required for any or all remaining events in each session of the meet. We will notify all teams accepted into the meet if we need to use positive check-in for any other events during the meet at that time. Open lanes and extra heats in a long course meet can add a significant amount of time onto a session each day thus the reason for the institution of these procedures.
  • Eight (8) lanes will be used for all events.
  • The meet referee reserves the right to combine events in accordance with USA Swimming Rules & Regulations.
  • A timeline will be posted in several prominent places, however, timelines are approximate.

 

 

General Guidelines:

      Ohio LSC swimming safety guidelines will be in effect at this meet. In addition,

  • Coaches will be in charge of their lanes warm-up procedure. In all cases the meet host reserves the rights to alter the warm-up schedule to ensure a safe environment for the athletes and a smooth flowing warm-up procedure.
  • Warm-up procedures may, at the discretion of the host team, be modified based on number of swimmers in the meet and other safety and logistical concerns.
  • Except during supervised racing starts, swimmers must enter the pool feet first in a cautious manner with one hand in contact with the pool deck.
  • Entrance into the warm-up/warm-down 50M lane will be by feet first entry, only, at all times and during competition must be from the shallow end of the pool (the opposite end from the starting clocks).

 

Host Team Safety Responsibilities & Marshaling Requirements:

  • A minimum of four (4) marshals, per pool, who report to and receive instructions from the Meet Referee and/or the Meet Director, will be on deck during the entire warm-up session.
  • An announcer will be available during the warm-up session to announce lane and/or time changes and to assist with the conduct of the warm-up.
  • Host team will supply a certified lifeguard on duty at all times.

 

Coach/Team Safety Responsibilities:

  • Coaches shall instruct their swimmers regarding safety guidelines and warm-up procedures as they apply to conduct at meets and practices.
  • Coaches shall actively supervise their swimmers throughout the warm-up session at meets.
  • Coaches should maintain as much contact with their swimmers as possible, both verbal and visual, throughout the warm-up period.
  • Coaches should stand near starting end of the pool when starting swimmers on sprint or pace work.

 

Miscellaneous Safety:

  • Swimmers doing a backstroke start must enter the pool feet first and shall ensure that they are not starting at the same time as a swimmer on the blocks.  Swimmers shall not step up on the blocks if there is another swimmer preparing to do a backstroke start.
  • Swimmers shall not jump or dive into the pool to stop another swimmer on a recalled start.
  • Swimmers are required to exit the pool upon completion of their warm-up period to allow other swimmers adequate warm-up time. 
  • Warm-up procedures shall be enforced for any breaks and/or any areas used for warm-up and warm-down during the competition.

 

 

A swimmer positively checking in for an event, which will be done for all events, who then fails to compete in that event, will be considered to have taken a declared false start. There shall be no other penalty levied against the swimmer but the event will be counted against their total of events for the day/meet.

 

13 & Over Positive Check-in Guidelines: 8:30 a.m. on Friday for the 1500 free/ 8:30 a.m. on Saturday for the 400IM/ 8:30 a.m. on Sunday for the 400 free. All other events on all days will be pre-seeded.

12 & Under Positive Check-in Guidelines: We will pre-seed the 1500 free on Friday as there are only 2 heats/ We will pre-seed the 400 IM on Saturday as there are only 2 heats / We will pre-seed the 400 free on Sunday as there are only 3 heats.

 

Custom medals will be awarded for 1st through 8th place for all 8 & under, 9-10, 11-12 and 13-14 age groups (male and female). No awards will be given for the 15 & over events in this meet. In lieu of these awards a minimum of a $200 donation will be made to Recreation Unlimited. Recreation Unlimited Farm and Fun (Recreation Unlimited) is a 501(c)3 not-for profit organization serving individuals with physical and developmental disabilities and health concerns. The mission of Recreation Unlimited is to provide year-round programs in sports, recreation and education for individuals with disabilities and health concerns, while building self-confidence, self-esteem and promoting positive human relations, attitudes, and behaviors. 

 

 

The following information will be published on the meet host website at:  https://www.teamunify.com/EventsCurrent.jsp?team=ohgcst

  1. Psych Sheets
  2. Warm-up Schedule
  3. Results
  4. Final Results in publication order, Team Manager Results file, and Meet Manager Backup file

 

 

GCSTO will need the help of your USA Swimming Officials.  Please contact Jim Harness to provide names of your officials who wish to volunteer, by June 7, 2018.

All USA Swimming certified officials willing to volunteer should fill out the form found on the Meet page on www.swimohio.com.

Official’s uniform will be white over navy for all sessions.  Blue shorts (skirts for woman) are permitted. White covered toe athletic or deck shoes for all sessions.

 

GCSTO will need the help of visiting team parents to time as we will simply not have enough individuals from our team capable of staffing the entire meet. All timer volunteers will have shaded conditions (we have tents to cover the timers), will be well watered and will be fed ample finger-food throughout the course of each session. We will continue to pay volunteers from other teams at least $20 per session for each session it is that they help time. We will use volunteers into any open timing positions it is that are still needed. Pre-registration to time for volunteers from visiting teams can be done by contacting GCSTO’s volunteer coordinator, Julie Pastor, at pastor2263@gmail.com (please note “Creekside Meet Volunteer” in your subject line) and providing her with your name, telephone number & mailing address so that checks can be mailed out to you promptly along with information as to which session it is in which you wish to volunteer. We will use volunteers on a first-come-first serve basis. If volunteers are still needed on any day of the meet we will have a sign in sheet at the volunteer table for those who are interested in helping out. We have run our meet this way for several years in terms of recruiting volunteers and have found this to be a very effective means of recruiting such volunteer help.

 

13 & over (morning) session swimmers and spectators are required to park in the FRONT lot, which is on the west side of the facility to your right just as you enter in off of River Drive. You will be let in the front gate to walk to the back pool. Only if you also have an athlete in the 12 & under session will you be permitted to park in the far back lot (see directions below). If needed, you will be directed to overflow parking by the parking attendants on duty. 

12 & under (afternoon) session swimmers and spectators are required to park in the BACK lots located on the east and southeast sides of the back pool. Follow the service road to the left of the pool office which will curve to the right along the back pool to find this parking.

 

  • Note: There will be a $5 parking fee each day or a 3-day pass may be purchased on Friday for $10. The proceeds from these charges go directly to the pool’s capital improvement fund.  THERE WILL BE A CRUNCH ON SPACE AVAILABILITY SO PLEASE CAR-POOL WHENEVER POSSIBLE TO HELP US WITH THIS CONJESTION! Parking will be controlled by a private firm secured by the City of Gahanna and will be strictly enforced. A parking official’s decision at any time to remove a driver/vehicle from the grounds or from the event will be upheld by meet management.

 

Handicap parking is available in the front lot or can be accessed inside the fenced area of the back pool. Contact a meet director for permission to park in the latter.

 

 

Locker Rooms and Changing Facilities:  There are 2 small bathroom/locker rooms in the building closest to the 50M pool. Their entrances are in the hallway there. The front bathrooms/locker rooms will also be open early on but we MUST make sure that no one gets in the front pool while travelling to or from those bathrooms until such time as the pool opens for use so please help us out with that. Changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited. THERE IS NO DECK CHANGING TO BE DONE AT ANY GCSTO SPONSORED MEET AS DECK CHANGES ARE PROHIBITED. It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.

 

Athlete Privacy Preservation: Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms, or locker rooms. Under no circumstances are cameras or any other recording devices allowed in the area immediately behind the starting blocks at either end of the racing course(s) while they are in use for race starts during the competition and warm-up. Please refer to the Safe Sport Section of the Ohio Swimming, Inc. policies and procedures for further information regarding the use of visual recording devices.

First Aid/Training Needs: Lifeguards are trained to handle water emergencies and first aid on the deck.  Please report all first aid issues to the Aquatic Staff.

 

Banned Items: NO glass in the pool anywhere please. No alcohol, tobacco or illegal substance use is allowed within the confines of the facility inclusive of the parking areas. Coolers, food and non-alcoholic beverages are welcomed.

 

Banners: Team banners may be displayed.

 

Photography Policy: Visiting team photographers may enter onto the deck only with the consent of the meet management and must be non-athlete members of USA Swimming.

 

Flash Photography: Flash photography is not permitted at the start of any race.

 

Open Swimming: GCSTO has arranged to have the front pool opened by 9:30 a.m. for use by anyone at the meet be it a spectator, a participant’s family member, a coach or the participant themselves. 

Team Tents: There is plenty of room for your team tents and you’re welcome to keep these up all weekend. The area under the pine trees stays cool no matter what so feel free to relax there. The pool is open for others throughout the day so please be careful in terms of leaving valuables laying around. By City ordinance, tents may NOT be staked down. So please bring some type of weight system. If you do not have your tent weighted down or tied down in some fashion we reserve the right to ask you to take it down if we feel (windy) conditions warrant that to help preserve the safety of others. Team tents must also be at least 3 feet apart from any other tent by City ordinance, as well.

Team Seating:  Team seating is available on a first-come basis by session.  Belongings should be removed from the deck between sessions for area cleaning.

 

Spectator Seating: There are only 2 small areas that we do not allow spectator seating… one will be on the starting van side of the pool (the block end of the pool on the east side) as that is reserved for meet personnel for timing system, computer & awards operations. The other will be on the cement area in front of the slide as that is reserved for coaches and athletes, only. All spectators are to remain off the cemented area around the competitive course. This is considered deck area and is reserved for coaches, officials, meet workers and athletes, only. There is limited bleacher space but a TON of room to set up your own folding chairs to view the meet. Please just make sure that you’re not sitting on the cement area anywhere around the pool (inclusive of the diving bay please). We’ll have gentle Blues & Jazz music playing at the north end of the pool (near the concession stand which is on the opposite side from the blocks) so if you sit down there you’ll be able to hear that. If you don’t want to listen to that go ahead and simply sit at the other end of the pool.

 

Wireless Internet Access: There is city side wireless internet access available but it is fairly weak in this area.

 

Food Concessions: Concessions will be run by the Gahanna Sea Lions summer league rec team each day from morning warm-ups onward. Additional food concessions will open up at noon up in the front pool main building.

 

On-Deck Policy: Athletes entered into the meet, properly credentialed coaches with athletes entered into the meet and officials working that session of the meet are all allowed on deck. Volunteers for meet operations as set forth and approved by GCSTO are allowed on deck, as well, after signing in at the volunteer table. Any other individual wishing to gain deck access must be pre-approved by the meet director prior to entering onto the deck. Any individual asked to leave the pool deck area by the meet management must do so immediately or will be held in violation of USA Swimming policy.

 

 

Concession Sales: These will be run by the Gahanna Sea Lions Summer League Swimming Team and will be in the hallway of the white building at the shallow end of the competition course. Additional concession sales run by the City are available in the front pool after 11:00 a.m. each day.

Swim Equipment Sales: Making Waves USA will be at the meet Friday & Saturday to take care of your swimming equipment needs. (614) 488-2580/ 3940 Lyman Dr., Hilliard, Ohio 43026.  www.makingwavesusa.com

Photography: DanTPhotos (www.dantphotos.com) will be present all 3 days of the meet for your convenience. He will offer a wide selection of custom prints and specialty items such as luggage tags, trading cards, magazine covers, wall clings, iphone cases, t-shirts, and the like! Contact Dan Trittschuh at dantrittschuh@aol.com or 614-214-1003.

The Creekside Blues & Jazz Festival: This 2 ½ day event is actually being held the following weekend after this meet this year. Check it out at http://www.gahannaevents.com/sections/events/jazz/index.asp. There’s also Easton Town Center just a 5-7 minute drive from the pool, as well. From ice skating to shopping to eating, you’ll have it all at your fingertips. Check it out at http://www.eastontowncenter.com/. There’s also the Columbus Zoo & Zoombezi Bay (a neat outdoor water park) are located about 25 minutes away. Check it out at http://www.colszoo.org/

If you want even more ideas on how to experience Columbus, click on http://www.experiencecolumbus.com/main.cfm.

 

LODGING: All of the airport hotels are less than 5-8 minutes away maximum! Lodging should be WIDE open since the Creekside Festival is the following weekend.

 

 

Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present.

 

Forms/Documents:

Photos: