Sponsors
Event

2018 CLPR David Webb Inv.

June 22, 2018 - June 24, 2018
May 11, 2018
CA Level 5,Coach,GSP Level 5 (Columbus Academy,Columbus Academy/St. Charles,St. Charles)

Description

Please see you coaches and meet information with questions.

Northern Kentucky Clippers Swimming, Inc.
18th Annual David Webb Invitational – June 22-24, 2018
301 Kenton Lands Road, Erlanger, KY 41018 859-342-4000 www.clipperswim.org
Held under the sanction of United States of America Swimming, Inc. - Sanction # OH-18LC-25
Meet Director - Referee:
Tom Smith tsmithdmd@twc.com
Entry Chair:
Jenny Kunkel - 859-342-4000 E-Mail – clippers.swimming@clipperswim.org
Entry Deadline:
We will accept entries starting on May 18 through May 22 at noon. Teams will be notified if they are accepted by Friday, May 25. Teams can update their times for swimmers already in the meet if file is received by 8:00 a.m. on Tuesday, June 12. The psych sheet will not be posted until after that date.
• No team will be accepted unless a paper copy of entries, a signed USA Swimming Registration Waiver form and check are submitted with entries.
• It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this event.
Entries can be sent via email to clippers.swimming@clipperswim.org . Files should be loadable into Hytek Meet Manager
Facility:
Silverlake The Family Place, 301 Kenton Lands Rd, Erlanger, KY 41018. Please note the following.
1. This privately owned facility offers a concession; coolers and food from other restaurants are not permitted to be brought into the facility. Swimmers and spectators will have to park off site and take a shuttle. Web site will have final information on this.
2. Only drinks with caps or tops on them are allowed in the spectator stands so that there will not be spilled drinks coming through the bleachers on Clippers equipment located below the stands. We don’t want to damage our equipment.
3. Swim bags are not allowed in the stands. The bleachers are for spectators; there will be plenty of seating on deck for the swimmers and their gear.
4. Web site address – www.silverlakefamily.com
Directions: Take I-275 to the Dixie Highway South Exit in Kentucky (Exit #83). Go south, approximately one mile. Turn right on Kenton Lands Road (across from K-Mart).
Shuttle service
Since Silverlake is a membership only facility, there is no on site parking for visiting teams. Clippers will be supplying a shuttle for visiting teams. Details and directions to be supplied later.
Pool:
The facility consists of one 10-lane, 50 meter course, with the ability to start at both ends. We will use 9 lanes with a warm down lane for Friday, Saturday and Sunday prelims. Finals on Friday, Saturday and Sunday will be run in 8 lanes, with a buffer lane and a warm down lane. There is a fully automated touch pad timing system with readout. The depth at the scoreboard end at 3.5 feet from the wall is 6’8”; at 16.5 feet from the wall is 6’8”. The depth at the other end at 3.5 feet from the wall is 4’ and at 16.5’ from the wall is 4’3”. The pool has a moveable bulkhead therefore is currently not certified.
Age Groups:
8 & under, 9-10, 11-12, 13-14, and Open
Type of Meet:
Friday, Saturday, and Sunday events for 11 and overs are prelim/finals. 8 & Under and 9-10 events are timed finals. For finals
• 13 & overs will have three heats brought back to finals (Top 24)
• 11 - 12 will have two heats brought back to finals (Top 16)
• 13 & Overs timed final events – Top 16 seeds, except the 1500 free, swim at finals after positive check in
• 13 & Over 1500 – Top 8 seeds will swim at finals.
• 11-12 Timed Final Events – Top 16 Seeds, except the 1500 free, swim at Finals after positive check in
• All 11-12s entered in 1500 free will swim in Session 2 on Sunday
On deck registration
We do not permit on deck USA Swimming registration of swimmers. No swimmer will be permitted to compete unless the swimmer is a member as provided in Article 302.
Check Procedures and Scratch Penalties
11 and over timed final events are positive check in for all sessions as noted in order of events. Swimmers not checked in will not be seeded. The check in table will open 15 minutes prior to warm ups. Swimmers who do not appear for their races after checking in will forfeit their next event, even if it is the next day; or if this was his/her last swim his/her club will be fined $50. Those swimmers who qualify for finals and the first 2 alternates must scratch within the 30 minutes announced if they do not want to swim at finals. If they do not scratch and do not appear for their races, they will forfeit their next event, even if it is the next day; or if this was his/her last swim his/her club will be fined $50.
Scoring
Individual & Team Scoring – 9,7,6,5,4,3,2,1
Awards:
Individual – Awards will be given to swimmers who are 11-12, 9-10, and 8 & under for top 16 places.
Rules:
Current USA Swimming rules will govern the conduct of the meet. All swimmers, coaches and officials must be registered USA Swimming members. Deck Pass is an acceptable proof of membership. USA Swimming registrations will not be accepted at the meet. Age on the first day of the meet will determine age group for the meet. We will be using the WHISTLE and NO RECALL STARTS.
Entry Fees:
$6.00 per individual event
$2.00 per swimmer Ohio LSC charge
Entry Fees must accompany entries. Entries will not be accepted without payment. Please make checks payable to Northern Kentucky Clippers Swimming, Inc.
See entry limits for more details.
Entry Limits
And Requirements
Entry limits will be based on Ohio LSC time line restrictions. All swimmers must be a current member of USA Swimming.
1. On Friday, Saturday, and Sunday for morning prelims, swimmers can be entered in a max of 3 events, 11-12s can be entered in a max of 3 events and 10 and unders can be entered in a max of four events.
2. All entries must be in long course meter times.
3. The 11-12 200 back, fly and breast will be timed final events and the top two heats will swim at night.
4. The 13 & over 400 free and 400 IM will be timed final events and the top 16 seeds will swim at night.
5. The 11 & over 1500 free will be a timed final event with the top 8 13 & over seeds swimming at finals. All 11-12 1500 free swimmers will swim in Session 2 on Sunday.
6. Clipper swimmers will not be limited and can be deck entered or change events. If change events, the events will not be reseeded.
7. Clippers reserve the right to add extra heats of Clippers Swimmers or extra heats in the restricted events if the time line permits. We reserve the right to combine sexes without a lane in between. This is solely at the discretion of the meet director.
8. Clippers Swimming reserves the right to limit the entries in events 200 meters and longer (excluding the Clipper swimmers) if the time line is too long.
9. To see if deck entries will be taken, please contact Jenny Kunkel at clippers.swimming@clipperswim.org or call them at 859-342-4000. If they are taken, we will not add any more heats and the cost will be double the cost of an individual event plus $2 LSC charge (if the swimmer was not already entered in the meet).
Format:
1. We will use fly over starts.
2. All 1500 swims may be limited based on timeline – see order of events page - and will be swum fastest to slowest, alternating girl and boy heats. Swimmers in the 1500 will be required to supply their own timer (1) and counter.
3. We reserve the right to combine heats.
4. For the limited events, we reserve the right to fill empty lanes of one sex with another for the same event without leaving an open lane so that as many people have an opportunity to swim.
5. There will be clerk of course for 8 and unders
Swimmers attending without a coach
Any swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.
Check In Procedures and Penalties
11 and over timed Final Events will require positive check in by the time listed posted once time lines are finalized.
Swimmers not checked-in will not be seeded. Swimmers who do not appear for their races after checking in will forfeit their next event, even if it is the next day. Penalties will be enforced.
Individual swimmers names may be on more than one check-in sheet. They must sign in for all events. Swimmers not checked in will not be seeded. The check in table will be open 15 minutes prior to the start of each warm-up session. Please only check-in swimmers who will be swimming. Swimmers who do not appear for their races after checking in will forfeit their next event even if it is the next day; or if this was his/her last swim his/her club will be fined $50. Penalties will be enforced. On the limited events we will fill with the alternates with the fastest to slowest times.
Scratch Rules
Pre-Seeded Meets (Prelims and Finals)
1. Any swimmer not appearing for a preliminary heat when finals are scheduled shall not be penalized.
2. Any swimmer who fails to appear for a consolation or championship final race in which he/she qualified shall be barred from their next event, even if it is the next day, except as noted in Paragraph 4.4(B)(4) below.
3. THIRTY MINUTE SCRATCH RULE
a) A swimmer who qualified for a bonus (if offered), consolation, or championship final must notify the Referee or designated meet official of his/her intent to scratch within thirty (30) minutes after the announcement of the qualifiers.
b) The swimmer shall further declare his/her final intentions within 30 minutes following his/her last individual preliminary event in the session.
4. EXCEPTIONS FOR FAILURE TO SCRATCH – No penalty shall apply if:
a) The Referee is notified of illness or injury and accepts the proof thereof.
b) It is determined by the Referee that failure to scratch was caused by circumstances beyond the control of the swimmer.
5. PENALTY FEE – On the last day of a prelim-final meet, failure to scratch consolation or championship finals according to the rules above shall result in a $50.00 penalty fee charged against the swimmer.
a) The penalty fee shall be paid promptly to the host group member.
6. VACANCIES IN THE FINALS
a) In the event of a vacancy in the finals the Referee shall notify the first and second alternates in
order to fill the consolation or championship final whenever possible. These alternates shall not be penalized if unavailable to compete in the finals.
b) If a vacancy is known to the Referee before the consolation finals are swum, the Referee shall re-seed the consolation and championship final in order to fill all lanes in the final.
If a consolation final has already been contested, the championship final shall be swum without re-seeding.
Deck changing prohibited
Deck changes are prohibited.
Disability swimming
Swimmers with disabilities are welcome to enter Ohio swimming meets. Coaches: 1. Enter the swimmers on Hy-Tek or the paper entry form; 2. Provide advance notice of any necessary accommodations; 3. List in the email with the entries (or on paper) the swimmer’s name, entry times, strokes/distance, days/sessions, and how the swimmer prefers to be seeded.
Audio and Visual Restrictions
Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms, or locker rooms. Under no circumstances are cameras or any other recording device allowed in the area immediately behind the starting blocks at either end of the racing course(s) while they are in use for race starts during the competition and warm-up. Please refer to the Safe Sport section of the Ohio Swimming, Inc. policies and procedures for further information regarding the use of visual and recording devices.
Operation of a drone
Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling lock rooms) any time athletes, coaches officials and /or spectators are present.
Warm-Ups & Start Times:
See Order of Events Page and subject to change
Warm-up Procedures:
OH Warm-up procedures may, at the discretion of the host team, be modified based on number of swimmers in the meet and other safety and logistical concerns.
Ohio LSC Swimming Safety Guidelines and warm-up procedures will be in effect at this meet.
a. We reserve the right to assign warm-up lanes.
b. The coaches of the teams assigned to a lane shall determine the warm-up procedure for that lane.
c. Except during supervised racing starts, swimmers must enter the pool feet first in a cautious manner with one hand in contact with the pool deck.
d. The host team may choose to divide the warm-up into two sessions depending on the size of the meet. In this case, teams will be assigned “early” and “late” warm-up sessions on different days so that no team is advantaged over another.
e. Coaches shall actively supervise their swimmers throughout the warm-up session.
Timers
Each club may be asked to supply timers. We will let you know your lane assignments after we have received your entries.
Officials:
Any USA Swimming official who would like to officiate, please contact Clippers office via e-mail or send a note along with meet entries. Please note your certification level, if an Ohio LSC official. We will rotate officials through all eligible positions. Please be sure to include the sessions you plan to work. Email officials to -- clippers.swimming@clipperswim.org
Admission
We reserve the right to charge an admission fee any session.
Questions:
Call or e-mail Jenny Kunkel, Entry Chairperson. Telephone: 859-342-4000 E-Mail: clippers.swimming@clipperswim.org.
Mail to:
Clippers Swimming, 301 Kenton Lands Rd, Erlanger, KY 41018.
Disclaimer
It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.
David Webb Invitational June 22-24, 2018 Order of events
FRIDAY
Girls #
SESSION 1 - Estimated Warm Ups TBA - check web site for final time
Boys #
Event
101
13 & over 100 Freestyle
102
103
13 & over 200 IM
104
105
13 & over 100 Breaststroke
106
107
13 & over 200 Backstroke
108
109
13 & over 400 Freestyle @ - Top 16 at Finals
110
SESSION 2
Estimated Warm Ups TBA - check web site for final timE
Girls #
Event
Boys #
111
11-12 100 Freestyle
112
113
9-10 100 Freestyle*
114
115
11-12 200 IM
116
117
9-10 200 IM*
118
119
11-12 100 Breaststroke
120
121
9-10 100 Breaststroke*
122
123
11-12 200 Backstroke @ (Top 16 at Finals)
124
125
9-10 50 Backstroke*
126
127
11-12 50 Backstroke
128
129
11-12 400 Freestyle @ (Top 16 at Finals)
130
SESSION 3 Estimated Warm Ups TBA - check web site for final time
Girls #
Event
Boys #
109
13 & over 400 Freestyle @ (Top 16)
110
129
11-12 400 Freestyle @ (Top 16)
130
101
13 & over 100 Freestyle
102
111
11-12 100 Freestyle
112
103
13 & over 200 IM
104
115
11-12 200 IM
116
105
13 & over 100 Breaststroke
106
119
11-12 100 Breaststroke
120
107
13 & over 200 Backstroke
108
123
11-12 200 Backstroke @ (Top 16)
124
127
11-12 50 Backstroke
128
@ - Timed Final Event – Top 16 seeds swim at finals, Positive Check In Required. Positive check in closes 15 minutes after warm ups start. * Timed Final Event – Positive Check In NOT Required
SATURDAY
SESSION 1 Estimated Warm Ups TBA - check web site for final time
Girls #
Event
Boys #
201
8 & Under 50 Backstroke*
202
203
13 & Over 100 Backstroke
204
205
8 & Under Breaststroke*
206
207
13 & Over 200 Butterfly
208
209
8 & Under 50 Freestyle*
210
211
13 & Over 200 Freestyle
212
213
8 & Under 50 Butterfly*
214
215
13 & Over 400 IM @ (Top 16 at Finals)
216
SESSION 2
Estimated Warm Ups TBA - check web site for final time
Girls #
Event
Boys #
217
11-12 100 Backstroke
218
219
9-10 100 Backstroke*
220
221
11-12 50 Butterfly
222
223
9-10 50 Butterfly*
224
225
11-12 200 Butterfly @ (Top 16 at Finals)
226
227
9-10 200 Freestyle*
228
229
11-12 200 Freestyle
230
231
11-12 400 IM @ (Top 16 at Finals)
232
SESSION 3
Estimated Warm Ups TBA - check web site for final time
.
Girls #
Event
Boys #
215
13 & Over 400 IM @ (Top 16)
216
231
11-12 400 IM @ (Top 16)
232
203
13 & Over 100 Backstroke
204
217
11-12 100 Backstroke
218
207
13 & Over 200 Butterfly
208
225
11-12 200 Butterfly@ (Top 16)
226
221
11-12 50 Butterfly
222
211
13 & Over 200 Freestyle
212
229
11-12 200 Freestyle
230
@ - Timed Final Event – Top 16 seeds swim at finals, slowest to fastest. Positive Check In Required. Positive check in closes 15 minutes after warm ups start. * - Timed Final Event – Positive Check In NOT Required
SUNDAY
SESSION 1 Estimated Warm Ups TBA - check web site for final time
@ - Timed Final Event – Top 16 seeds swim at finals, slowest to fastest.
Positive Check Required for Timed Final Events
Girls #
Event
Boys #
301
8 & Under 100 Freestyle*
302
303
13 & Over 100 Butterfly
304
305
13 & Over 50 Freestyle
306
307
8 & Under 100 Backstroke*
308
309
13 & Over 200 Breaststroke
310
SESSION 2 A 30 minute Break will take place at conclusion of Session 1. At this time swimmers will be able to warm up for Session 2. Session 2 will be swum fastest to slowest alternating girls and boys. Swimmers must supply their own timer (1) and counter.
Girls #
Event
Boys #
311
11 and Over 1500 Freestyle % - limited to the Top 26 of each sex (Top 8 13 & Overs swim at Finals) (All 11-12s swim in this session)
312
SESSION 3
Estimated Warm Ups TBA - check web site for final time
Girls #
Event
Boys #
313
11-12 100 Butterfly
314
315
9-10 100 Butterfly*
316
317
11-12 50 Freestyle
318
319
9-10 50 Freestyle*
320
321
11-12 200 Breaststroke @ (Top 16 swim at Finals)
322
323
9-10 50 Breaststroke*
324
325
11-12 50 Breaststroke
326
SESSION 4
Estimated Warm Ups TBA - check web site for final time
Girls #
Event
Boys #
311
13 & Over 1500 Freestyle (Top 8)
312
313
11-12 100 Butterfly
314
303
13 & Over 100 Butterfly
304
317
11-12 50 Freestyle
318
305
13 & Over 50 Freestyle
306
321
11-12 200 Breaststroke @ (Top 16)
322
309
13 & Over 200 Breaststroke
310
325
11-12 50 Breaststroke
326
@ - Timed Final Event – Top 16 seeds swim at finals. Positive Check In Required. Positive check in closes 15 minutes after warm ups start. % - Timed Final Event – Top 8 13 & Over girls and Top 8 13 & Over boys seeds will swim at finals. All 11-12s will swim in session 2. Positive Check In Required. Positive check in closes 15 minutes after warm ups start. * - Timed Final Event – Positive Check In NOT Required
Northern Kentucky Clippers Swimming, Inc.
Held under the sanction of United States of America Swimming, Inc.
USA Swimming Meet Entry Form
Meet Name: David Webb Invitational
Location: Silverlake The Family Place
Date: June 23-25, 2017
Sanction #: OH-18LC-25
You must return this form with your entry forms.
1. The undersigned team representative certifies by his/her signature that all the athletes participating for or entered by the team in this sanctioned swim meet are currently member athletes of USA Swimming, Inc.
2. The undersigned further certifies that any person appearing on deck in this meet in the capacity of coach is currently a coach member of USA Swimming, Inc. or a USA Swimming non-athlete “other” member without exception under the direction of a USA “coach” member.
Team: _______________________________________________________Code:_______________________
Team Representative’s Name (printed): _____________________________________________________________
Team Representative’s Signature:__________________________________________________________________
Contact’s E-Mail:_________________________________________ (We will use this address for all correspondence.)
Contact’s Day Phone #(_____)______________ Evening phone # ( ____)_____________
Head Coach _________________________________________
Head Coach E-Mail ____________________________________
Number of Coaches attending:______________________________
Financial Summary Sheet
_____ Swimmers @ $2.00 per Swimmer = $______________ (LSC Charge)
_____ Individual Events @ $6.00 each = $______________
Total Amount Remitted = $______________ Date:__________________
Attach Check to this Summary Sheet. Make Checks Payable to:
Northern Kentucky Clippers Swimming, Inc.
301 Kenton Lands Rd, Erlanger, KY 41018
859-342-4000 Phone
859-342-4090 Fax
Email – clippers.swimming@clipperswim.org

Forms/Documents:

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