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Event

2018 COUNTRYSIDE YMCA DAVID A. HEWITT SUMMER POLAR BEAR INVITATIONAL

June 22, 2018 - June 24, 2018
May 28, 2018

Description

2018 COUNTRYSIDE YMCA DAVID A. HEWITT  SUMMER POLAR BEAR INVITATIONAL 

Date: June 22-24, 2018 

Location: Countryside YMCA

  • 1699 Deerfield Road Lebanon, Ohio 45036
  • Emergency Phone Number: (513) 932-1424
  • The Countryside YMCA Outdoor Pool is configured as a 7 lane, 50M course. 
  • Water depth at start is 5 feet and at turn end is 4 feet. Relay starts from the turn end will be in-water.
  • Colorado electronic timing system will be used. The competition course has not been certified in accordance with 104.2.2C (4)
  • Ample spectator seating around the pool deck and in covered pavilion. Spectators may bring folding chairs and canopies. 
  • Parking will be at the lot adjacent to the outdoor pool. 

ADJUSTMENTS TO THE MEET ANNOUCEMENTS: The Meet Committee reserves the right to make any adjustments to the provisions of the meet announcement deemed necessary to ensure the fair and efficient running of the meet or due to unforeseen issues of weather or facility problems. Changes will be communicated as far in advance as possible.

MEET TIMELINE: Warm-up and start times for all sessions are subject to change depending on the size of the meet.

Friday Evening: Warm-ups @ 4:30 p.m. Meet @ 5:30 p.m.

Saturday & Sunday: Warm-ups @ 7:00 a.m. Meet @ 8:00 a.m.

*The meet will be limited to end by 2:00 p.m. Saturday & Sunday.

INCLEMENT WEATHER/CANCELATION: This is an outdoor facility and Countryside YMCA has no control over the weather. If events or sessions are cancelled or shortened due to excessive heat, cold, thunder storms or other weather issues out of our control there will not be any entry refunds. The Countryside YMCA will have swimmer safety as its first concern and will make all decisions regarding the handling of any weather related issues. By entering the meet, swimmers, parents and coaches are agreeing to the above conditions. 

ENTRY LIMITS: Swimmers may enter 6 events/day, including time trail events. 

TIMES: Submit entry times in Meters to the 100 th of a second. NT and short course yards times are acceptable but will be seeded last (no conversion).

OVER-SUBSCRIPTION: Entries will be accepted first come first serve. If the meet is over-subscribed we will let the teams know immediately. Teams will not be divided. 

ENTRY FEES:

  • Individual events are $4.00 each
  • relays are $16.00 each.
  • *There will be a $2/per swimmer surcharge.

Heat Sheets will be provided in electronic format at no extra cost.

Deck entries will be accepted provided there is an open lane in the event, and deck entry fees have been paid (no new heats will be created). Deck entries are $5.00 per individual event and $20.00 per relay. 

OTHER: The 400 Freestyle events may be limited to the 35 fastest Girls and 35 fastest Boys. 

MEET FORMAT: The meet will be swum using a Timed Finals format. Swimmer’s age will be determined as of June 1, 2018.

EVENT SEEDING: Events will be seeded Slowest to Fastest, except for the following events: All 50M Events will be seeded fast to slow. The Meet Referee/Administrative Official reserves the right to combine heats.

NO SHOW: An athlete who is seeded in an event and fails to compete (i.e., a “no show”) will be allowed to swim in an open lane if one is available. No new heats will be created unless the fault of meet personnel. 

Friday Night

  • Girls-Boys Event
  • 101-102 Senior 400 Free
  • 103-104 8&Under 100 Free
  • 105-106 9-10 200 IM
  • 107-108 11-12 200 IM
  • 109-110 13-14 200 IM
  • 111-112 Senior  400 IM

Girls–Boys Age Group

  • 201-202 13&Over 100 Free
  • 203-204 8&Under 50 Breast
  • 205-206 9–10 50 Breast
  • 207-208 11-12 50 Breast
  • 209-210 13&Over 100 Breast
  • 211-212 Senior 200 Fly
  • 213-214 8 & Under 50 Free
  • 215-216 9–10 50 Free
  • 217-218 11–12 50 Free
  • 219-220 13&Over 50 Free
  • 221-222 Senior 200 Back
  • 223-224 8 & Under 200 Medley Relay
  • 225-226 9–10 200 Medley Relay
  • 227-228 11–12 200 Medley Relay
  • 229-230 13&over 200 Medley Relay

SUNDAY

  • 302 13&Over Mixed 200 Medley Relay
  • 303-304 8 & Under 50 Back
  • 305-306 9–10 50 Back
  • 307-308 11–12 50 Back
  • 309-310 13&Over 100 Back
  • 311-312 Senior 200 Breast
  • 313-314 8 & Under 50 Fly
  • 315-316 9–10 50 Fly
  • 317-318 11–12 50 Fly
  • 319-320 13&Over 100 Fly
  • 321-322 Senior 200 Free
  • 323-324 8 & Under 200 Free Relay
  • 325-326 9–10 200 Free Relay
  • 327-328 11–12 200 Free Relay
  • 329-330 13&over 200 Free Relay

 

WARM-UP SAFETY PROCEDURES: Teams will be assigned lanes for warm-ups. No team has exclusive rights to any pool lanes during warm up period, during or before the start of the meet. Teams will need to share lane space and work cooperatively in reflection of the YMCA values and sportsmanship.

During designated warm up sessions, athletes may only enter the competition pools from the starting end. Athletes are expected to use a three-point entry in which they sit on the side of the pool then slide into the pool gently, with one hand on the wall. The exception is during specific warm up periods when sprint lanes
are designated for practicing racing starts.

Coaches are responsible for the safety of their athletes and are expected to monitor them at all times during warm up sessions.

Once the competition begins, swimmers using the warm-up/warm-down lane must enter/exit from the turn end.

STARTS: 'Fly-over' starts may be used at this meet. All swimmers (except for Backstroke starts) should remain in the water at the completion of their race until the next heat has begun.

SWIMS (USA-S): This meet has been approved by USA Swimming. Therefore, all individual times will be automatically submitted for entry into SWIMS as long as USA-S ID numbers have been included with your entry.

RESULTS: Any results displayed on the scoreboard are unofficial until final results are published. Results will be posted in the entry hallway and on Meet Mobile. Final results will be sent to each team and posted on the League Website at: www.swyswim.org 

 

CONDUCT AND RESTRICTIONS: The Meet Referee reserves the right to dismiss any swimmer, coach and/or spectator from the competition due to inappropriate conduct

  • Except where the venue facilities require otherwise, changing, into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited. The USA Swimming Rulebook defines Deck Change as: Changing, in whole or in part, into or out of a swimsuit (excluding a drag suit) in an area other than a permanent or temporary locker room, bathroom, changing room or other space designated for changing purposes while at a practice, competition, or other pool-related activity.” This includes slipping off the top of a one-piece performance suit to place on an alternate bikini top immediately following a race.
  • ·  Glass is not permitted on deck.

  • ·  The use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms.

  • ·  Photographs are not allowed to be taken behind the block during competition.

  • ·  Individuals are responsible for the security of their personal belongings and are encouraged not to bring valuables to the meet venue and not to leave items unattended.

  • ·  Shaving is not permitted in any areas of the facility.

  • ·  All swimmers must be in designated areas. Anyone in non-designated areas will be disqualified from the meet. Any destruction of property during the swim meet will result in immediate disqualification of the swimmer and/or spectator from the meet and meet area. The swim club will be held responsible for the behavior of their swimmers, parents and guests.

  • ·  Dive Well is off limits at all times. 

SCORING: Individual: 16-13-12-11-10-9-7-5-4-3-2-1 Relays: 32-26-24-22-20-18-14-10-8-6-4-2

AWARDS: Individual high point awards for each age group 14&under high point champion, which is scored by age group events only. No senior events are scored towards individual high point.
Heat winner ribbons in the 10 & under age group individual events.

Medals for first through third and ribbons for fourth through twelfth place for individual events. Medals for first through third and Ribbons fourth through sixth in Relay events.

T IME T RIALS

FORMAT AND FEE: Time Trials are open only to athletes entered in the Invitational meet.

An athlete may only swim the stroke being contested in a Time Trials event, e.g. an athlete may not swim backstroke in a breaststroke event in Time Trials.

Time Trial fees are $5 per event.

TIME TRIAL LIMITS: There is no limit to the number of time trial events, provided the swimmer does not exceed 6 events/day.

TIME TRIAL ENTRIES: Entry slips will be available from the scoring tent. Fees are due upon entry.

TIME TRIAL PROCEDURE: Time Trials will be held at the conclusion of the Saturday Session, TIME PERMITTING (there is a 2:00 PM time limit on our use of the pool). In the event that time trials are cancelled, refunds will be given. 

S PECTATORS

ADMISSION FEE: No admission charge.
HEAT SHEETS/PROGRAMS: Heat Sheets will be posted online at www.cytorpedoes.com and published on Meet Mobile.

CONCESSION STAND: Full concessions Saturday and Sunday. Limited concessions on Friday Evening. 

ATHLETE APPAREL: Summer Polar Bear T-shirts will be available for purchase during the meet and online for pre-sale orders at www.cytorpedoes.com

SWIMVILLE will be set up in the Outdoor Pavilion.

LOST AND FOUND: Lost and found items should be turned in to the life guard office.

CONDUCT AND RESTRICTIONS:

  • No Flash Photography at the start of competition races.
  • Parents are responsible for the conduct of their children.
  • Children are not allowed to roam the facility unattended. 
  • The use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms.
  • No smoking, drugs, or alcohol are permitted in the swimming complex.

EMERGENCIES: the facility personnel will handle all emergencies at the meet. These individuals will provide CPR and first aid as needed and will ensure that individuals with serious injuries are transported immediately to the nearest hospital for further treatment. Defibrillators will be on site.

Any coach, athlete or official who recognizes an emergency situation should immediately inform the facility’s personnel and then make sure the vicinity of the emergency is clear for the emergency personnel to do their job.

CONCUSSION AWARENESS: This meet will follow the YMCA of USA Concussion procedure. Anyone who observes or has knowledge of a potential head injury should immediately notify lifeguards and/or hired medical personnel. Once the injury report is completed, the lifeguard and/or hired medical personnel will notify the Event Staff, the athlete’s coaching staff, and the Meet Director.

If a head injury occurs, the action plan below will be followed:

  1. Athlete is removed immediately from participation by the Meet Director

  2. Athlete must be evaluated by a licensed health care professional experienced

    in identifying and treating concussions. In addition, the athlete must be in compliance with the laws that are in effect within the jurisdiction where the meet is held.

  3. The coaching staff will inform the athlete’s parents or guardians about the possible concussion and give or send them the fact sheet on concussion.

  4. The athlete will not be allowed back to warm-up or compete until a health care professional, experienced in evaluating concussions determines that the athlete is symptom-free and is OK to return to participation.

LIGHTNING POLICY: The National Lightning Safety Institute, National Athletic Trainers Association, American College of Emergency Physicians, USA Swimming, and YMCA of the USA all recommend or require closing an indoor pool during an electrical storm. This policy will be followed at the meet. The facility staff will make the determination to close the pool and the pool may not re-open for 30 min. following the last lightning strike.

DRONES: Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present.

EVACUATION PROCEDURE: In the event the pool is closed due to lightning, all guests must immediately clear the pool deck.

 

Forms/Documents:

    Photos: