Loudoun Valley Estates at Willowsford
(this is a team hosted event)
Willowsford Waves – Points of Contact
Team Rep: Jon Gonzalez, email@example.com
Computer Operator: Keith Hickey, firstname.lastname@example.org
Visiting Team Entry Deadline
FINAL ENTRY FILE IS DUE 48 HOURS PRIOR TO THE MEET START TIME.
WE HIGHLY DISCOURAGE DECK ENTRIES – WHICH IS THE GENERAL GUIDANCE ACCORDING TO ODSL.
The pool lot and Sycamore House lot are available for parking. In the unlikely event that these are full, please park along Founders Drive in the marked side lanes for overflow. Please do not park in any spaces that may be reserved for the Farm Stand.
The visiting team will be directed to set up on the left side of the pool. We do ask that the vising team keep the pool deck clear near the clerk of course area as traffic tends to bottleneck.
To maintain clear sight lines and facilitate efficient meet operations, parents not working the meet as a deck official, volunteer lane timer or other meet positions are not permitted along the far side of the pool. Further, competitors may not loiter along the edges of the pool between the timers and the starter equipment. We encourage families to bring their own deck chairs to supplement those available on the pool deck.
Home Team Warm Up: Typically 50-60 mins prior to meet start time for 20-25 minutes
Visiting Team Warm Up: Typically 30 minutes prior to meet start time for 20-25 minutes
We will make every effort to start the meet on time!
Our pool management company has a 45 minute wait-out period after a thunder/lightning strike. We are required to clear the pool deck during this time. Together, Team Reps and Head Coaches will address weather delays accordingly.
A swimmer may enter a maximum of three (3) individual events.
A swimmer may enter a maximum of two (2) relay events.
We do not have an automatic timing system at Willowsford. Visiting teams must supply a minimum of nine timers plus sufficient relief timers for the meet. It would also be helpful to have a 1 or 2 people to help with ribbons during/after the meet. Teams are encouraged to bring their own hand-held timing devices but we will have a sufficient supply for both teams.
Visiting coaches are responsible for the conduct of their swimmers and families and for cleaning up their team areas. Please note, as a safety precaution, no swimmer or spectator is allowed in the baby pool or beach entry area of the pool before, during or after the swim meet.
Meet sheets will be provided to the team representatives and officials. For parents, we recommend that they print programs from the website in advance (Tue or Fri evening) or use the TeamUnify app.
Concessions will be available.