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2018 TEAM EUGENE AQUATICS SUMMER OPEN

June 29, 2018 (08:00 AM) - July 1, 2018 (05:00 PM)
May 27, 2018

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2018 TEAM EUGENE AQUATICS SUMMER OPEN

SENIOR/AGE GROUP – LONG COURSE ABC SWIM MEET

June 29 – July 1, 2018 - Eugene, Oregon

HELD UNDER THE SANCTION OF USA SWIMMING, INC.

Sanction # 12 & Under (18-080 ) 13 & Over (18-081 )

In granting this sanction, it is understood and agreed that USA Swimming shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this event.

Meet Referee: Tom Smallwood Margie Zerr

Ph: (541)868-6299 Email: Margie Zerr

Email: yankeetom61@yahoo.com

Admin Official: Don Harkins

Location: Amazon Pool

2600 Hilyard Street

Eugene, Oregon 97405

(541)682-5350

Meet Director: Toni Kerr

Ph: (541)988-3133

Email: meetdirector@teameugene.org

Times: Friday AM Session (12&Under) Friday PM Session (13&Over)

Warm-ups: 8:00 am – 8:45 am Warm-ups: TBA

Timed Finals: 9:00 am Timed Finals: TBA

Sat./Sun. AM Sessions (12&Under) Sat./Sun. PM Sessions (13&Over)

Warm-ups: 7:15 am – 8:00 am Warm-ups: TBA

Timed Finals: 8:15 am Timed Finals: TBA

*Afternoon Session warm ups will begin approximately 30 minutes after the conclusion of each morning session. Teams will be notified of afternoon start times when entries have been received. Afternoon start times will be posted on the TEAM website.

Eligibility: Swimmers must be currently registered with USA Swimming. No on deck meet registration shall be permitted. Swimmers must be within the listed age brackets as of June 29, 2018.

Entry Period: Entry acceptance period begins at 10:00 am, Wednesday, May 30, 2018.

**NOTE CRITERIA FOR EARLY ENTRIES. ONE day early entries will be accepted with Ref Approval at 10am, Tuesday, May 29th, 2018. No unauthorized early entries will be accepted. Hy- tek Meet Events file is available for download on TEAM Eugene website (www.teameugene.org). Final entry deadline is 10:00 am, Tuesday, June 19, 2018. E-mail entries to Toni Kerr at meetdirector@teameugene.org.

EARLY Entries: To submit entries ONE DAY EARLY, please email a list of USAS certified officials from your team who are committed to officiating during sessions in which you have swimmers. Please email your list to Margie Zerr at margiezerr@gmail.com before May 21st. With her approval of your list, your team will be authorized to submit entries on Tuesday, May 29th, 2018. Please note that having Ref Approval does not guarantee your team into the meet. Entries will still be accepted in the order they are received. Official Trainees are always welcome to volunteer at this meet, but they do not count toward the Early Entry benefit.

0-10 swimmers, 1 certified official

11-20 swimmers, 2 certified officials

21+ swimmers, 3 certified officials

Entry Limit: Entries will be open for Morning Sessions until the four-hour limit is reached. There is a 300 swimmer limit for the Afternoon Sessions. If the Morning Sessions do not fill, we will add additional swimmers to the Afternoon Sessions by team, in the order entries were originally received. Changes and additions will be made at the discretion of the Meet Director and Meet Referee.

Each swimmer may enter no more than three (3) individual events per day, plus no more than one (1) relay per day.

The 800 meter freestyle and 1500 meter freestyle events may be limited to the top twenty-four seed times. Swimmers will need to provide their own counters and two lane timers.

Entry Fees: $16.00 facility surcharge per swimmer

$3.00 OSI surcharge per swimmer

$3.00 individual event fee

$10.00 relay event fee

Entry fees must accompany your master entry form. Make checks payable to: TEAM Eugene Aquatics. No refunds or credit will be given for events entered and not swum.

Payment Address: TEAM Eugene Aquatics

Attn: Britta Wyatt/TEAM SUMMER OPEN

P.O. Box 50404

Eugene, Oregon 97405

Entries: All events are TIMED FINALS. Entry times must be Long Course Meters (LCM) only. Converted SCM, SCY, and NT’s are acceptable. Submit entries using HY-Tek software. Please include HY-Tek meet entries and meet entry fees summary reports.

With the submission of entries, the coach/team representative attests that all swimmers entered are registered with USA Swimming.

Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing racing starts or must start each race from within the water. When unaccompanied by a member coach, it is the responsibility of the swimmer or the swimmers legal guardian to ensure compliance with this requirement.

All relay entries must be completed and returned to the meet office fifteen (15) minutes after the start of warm-ups for each session. You are not required to submit a relay entry form if swimmers names are already entered and there are no changes in relay order of athletes entered. Teams not pre-entered with relay athletes and order that do not check in by the announced deadline will not be seeded and may not be allowed to compete.

The 800 meter freestyle and 1500 meter freestyle events will be swum fastest to slowest, alternating girls and boys. All other heats for each event are arranged slowest to fastest.

Check-In: All Morning Session events will be pre-seeded. All Afternoon Session events will be Deck Seeded. Coaches are responsible for positive check in with the meet office. Check in will close fifteen (15) minutes after the start of warm-ups.

No Coach Present: For unattached swimmers, or swimmers whose coach is not attending the meet, it is the swimmer’s responsibility to arrange for a certified coach to be responsible for the swimmer. This must be done before the swimmer may enter the water for warm-ups or competition. Please see the Meet Director or Meet Referee if assistance is needed upon arrival at the meet.

Facility: 50 meter outdoor pool, 8-lane, with 9’wide lanes. Depth 3.6 ft. – 13.2 ft. Starting blocks at deep end. Touch pads at both ends. Colorado timing system. Facility has accessibility for adaptive swimmers. The competition course has been certified in accordance with 104.2.2C(4). The copy this certification is on file with USA Swimming.

No Overnight camping or RV parking in the pool parking lots or parking lots adjacent to the pool. No parking or overnight camping will be allowed at Roosevelt Middle School.

Set-up of canopies and/or chairs Thursday evening is NOT permitted. Chairs, tents, and canopies may be left Friday and Saturday night at your own risk. (Beware of sprinklers!)

Restrictions: Tobacco, non-tobacco, vapor products of any kind, alcoholic beverages, and glass containers are not allowed in the swimming venue. NO SHAVING PERMITTED. Use of audio or visual recording devices, including cell phones, is not permitted in changing areas, rest rooms or locker rooms. Deck changing is prohibited ("deck" is defined as the cement and grass areas of the pool property, which includes personal tents. Please change in designated changing areas or locker rooms only). Photography is not allowed behind the blocks during the

start of a race or relay exchange. Operations of a drone, or any other flying apparatus, is prohibited over the venue (pool, athlete/coach areas, spectator areas and open-ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present.

Scratch Rules: Oregon Scratch Rules shall be in effect

Individual Scratch Rule

1. Pre-Seeded Event - Each swimmer shall report promptly prior to the start of each race in which they are entered. Any swimmer not reporting for or competing in an individual timed final event when finals are scheduled shall not be penalized.

2. Deck Seeded Events - Positive check-in is required for all swimmers swimming in deck seeded events.

3. After the Deck Seeded events have been seeded, any swimmer who fails to compete in an individual event in which swimmer entered and has not been scratched in accordance with paragraph 4 will be barred from his/her next individual event. (Note: All afternoon session events are deck seeded.)

4. Exceptions for failure to compete - No penalty shall apply for failure to withdraw or compete in an individual event if:

A. A scratch was declared prior to the scratch deadline which is 15 minutes after the start of warm-ups for the respective day of the meet.

B. The Referee is notified in the event of illness or injury and accepts the proof thereof.

C. It is determined by the Referee that failure to compete is caused by circumstances beyond the control of the swimmer.

Rules: Current USA Swimming and Oregon Swimming, Inc. rules will govern this meet.

All walkways around the pool and life guard stations must be kept clear. Any act of theft, vandalism or similar action will result in immediate disqualification from the meet and the loss of any points accumulated toward team standings by the individual.

Warm-up Safety: Current Oregon Swimming Safety Guidelines & Warm–Up procedures will be in effect and strictly enforced.

Coaches are responsible for marshaling their own swimmers and following the stated warm-up procedures.

1. Circle swim counter-clockwise only. No paddles, pull buoys, fins, kickboards, snorkels or other training equipment.

2. For the first 30 minutes, no diving or backstroke starts allowed from the blocks or edge of pool. Swimmers must enter the pool feet first in a cautious manner, with at least one hand in contact with the pool deck or gutter. All lanes are open for general warm-ups.

3. After the first 30 minutes of general warm-ups, the remaining time may be used for racing starts in lanes 1, 2, 7, and 8 only. Racing starts may only be done at the deep end of the pool. Backstrokers shall not start at the same time as a swimmer on the blocks. Swimmers shall not step on the block if there is a backstroker waiting to start.

4. Swimmers are required to exit the pool upon completion of their warm-up to allow other swimmers adequate warm-up time.

5. This section may be modified at the Referee’s discretion.

Awards: An award will be made to each of the top eight swimmers, girls and boys, in each age group (8 & Under, 9-10, and 11 & 12). 13-14 and 15 & Over swimmers will receive points toward team scores. Points scored by 12 & Under swimmers will also count toward team scores. Awards must be picked up at the conclusion of the meet on Sunday. Team scores will be announced, but no awards will be made to the top teams.

8 & Under, 9-10 and 11-12 individual events (Open events do not apply)

1st thru 3rd place - Medals and Team Points

4th thru 8th place – Ribbons and Team Points

10 & Under and 11-12 relay events

1st place - Medals and Team Points

2nd thru 8th place – Ribbons and Team Points

13-14, 15 & Over, and all Open events

1st thru 8th place - Team Points

Scoring: Individual events: 9-7-6-5-4-3-2-1

Relay events: 18-14-12-10-8-6-4-2

Meetings: Coaches meetings will be held 15 minutes prior to the start of each session. Officials meetings will be held 45 minutes prior to the start of each session.

Officials: We always appreciate the help of certified officials from other clubs. If you will be attending this meet, please notify our meet referee, Tom Smallwood, for morning sessions: (541)868-6299, email: yankeetom61@yahoo.com , or our afternoon meet referee, Margie Zerr, at margiezerr@gmail.com. All referees, starters, administrative officials, electronic timing officials, and stroke and turn judges, serving in an official capacity in this sanctioned event, must be members of USA Swimming, and all persons acting in any coaching capacity must be coach members of USA Swimming. All coaches and meet referees must have completed annual concussion training.

Concessions: Food and snacks will be served throughout the meet in the concession area.

Heat Sheet: A three day Morning Session heat sheet will be on sale for $7.00. Afternoon Session heat sheets will be sold daily for $4.00, approximately 30 minutes prior to the start of each afternoon session.

Hospitality: Hospitality will be provided to all coaches and officials.

Lane Timers: Teams are responsible for providing lane timers for the meet. Timing sign-up sheets will be posted at the volunteer station, and lane assignments will be emailed to coaches prior to the meet.

2018 TEAM EUGENE AQUATICS SUMMER OPEN

SENIOR/AGE GROUP – LONG COURSE ABC SWIM MEET

Friday, June 29, 2018

Morning Session

12 & Under

Warm Up: 8:00 am – 8:45 am Timed Finals: 9:00 am Girls Event No.

Event

Boys Event No.

1

10 & Under

100 Backstroke

2

3

11 & 12

100 Backstroke

4

5

10 & Under

50 Breaststroke

6

7

11 & 12

50 Breaststroke

8

9

10 & Under

50 Butterfly

10

11

11 & 12

50 Butterfly

12

13

11 & 12

400 Freestyle

14


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