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2018 SOUTHERN CALIFORNIA SWIMMING June Age Group Invitational

June 14, 2018 - June 17, 2018
June 1, 2018
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2018 SOUTHERN CALIFORNIA SWIMMING June Age Group Invitational

Thursday, Friday, Saturday, Sunday – June 14-17, 2018
Sanctioned By: 
USA-Swimming & Southern California Swimming Sanction NumberS18-189

Sponsored By: Irvine Novaquatics Entries Due: 5:00PM, Wed, June 6, 2018Entries Due: Entries must be received by 5PM PDT on Wednesday, June 6, 2018. Entry may be received electronically, USPS,

delivery service or hand delivered.

Eligibility: Open to 2018 USA Swimming registered swimmers registered in Desert: BLUE, TRA, LVSC, Eastern: BLSC, CCAQ, DSRT, FSON, HAD, HILL, PDSC, RST, TCC, Metro: LKWD, Orange: AAA, AAM, AZOT, BACK, CASS, CMAC, COTO, DA, GWSC, JCCW, LTSC, MVN, NOVA, NBS, PAGG, RIPT, SACA, SET, SOKA, SPLA, SWRD, WASC, Pacitic: CITI, PVAC, REBS, TROJ. who have met and can prove the posted “June Invite” time standards. Swimmers who are unattached and not practicing with an SCS club are assigned to the Ventura JAG meet. Out of District swimmers will be limited to 160 swimmers at each site on a first come, first serve basis (Ventura, La Mirada and Irvine); the list of swimmers, requested site and $10 non-refundable deposit/swimmer should be submitted to the SCS office. Registration application must be received by the meet entry deadline by meet processor, administrative referee or SCS Office. Late application will be considered “on deck” subject to penalties in SCS Swim Guide, Part One, III, B.

Facility: William Woollett, Jr Aquatics Complex at Heritage Park in Irvine is an outdoor 25-yard by 50 meter pool. Warm-up/warm- down lanes in a separate 50 meter pool will be open during the meet. The competition course has been certified in accordance with 104.2.2(C), on file with USA Swimming. Depth start and turn ends: 7’6” sloping to 8 feet in the center of the pool. The competition pool deck will be closed (Coaches and Athlete tarps only). Tarp set up in the grandstands: no sooner than 6:30 am. Thursday.

Directions: William Woollett, Jr Aquatics Complex, 4601 Walnut Avenue, Irvine, Ca. From the 5 Fwy exit Culver Drive head west to Walnut Avenue and turn left (south) to pool. From the 405 Fwy exit Culver Drive head east to Walnut Avenue and turn right (south) to pool. Parking is available on Irvine High School campus rear and adjacent park.

Meet Start Times: Preliminary sessions will begin at 8:30 A.M. Finals sessions will begin no sooner than 1 hour after the completion of the final heat of the 12 & under timed finals events each day. 12 & under timed finals will begin at least 45 minutes after the last preliminary heat of the day (Sun after the 800).

Warm-up times: Controlled warm-ups will begin each day at 7:00 a.m. in the competition pool. The competition pool will be closed at 8:20 a.m. with supervised warm-up/warm-down available in the adjoining pool. Warm-up procedures will be posted at the pool. Swimmers must be under the supervision of a USA Swimming member coach during warm ups. There will be assigned warm-up times. Three point – slide in entries must be used by all swimmers entering warm up, no jumping or diving allowed.

Meet Referee: The Meet Referee shall be in charge of the meet. Any questions regarding the conduct of the meet should be directed to that person. Ted Olivieri e-mail: trackmdr@aol.com

Rules: USA Swimming Rules govern; current SCS meet procedures will be in effect and take precedence over any errors or omissions on this form. Swimmers must check-in with the Clerk of Course for each event; after each event is closed, a swimmer may not check-in or scratch. The first 2 events (prelims) or 4 events (timed finals) will close one-half hour prior to the start of the session. Swimmers must compete in their own age group. Age on June 15, 2017, determines age for the meet. Prelims and timed finals sessions will be swum fast to slow. A swimmer may enter a maximum of 9 events for which the time standard has been met and can be verified.Limit: a swimmer may swim no more than 6 individual events during the meet, nor more than 3 individual events per day.

All coaches on deck must complete the CDC or NFHS concussion course.

Recording Devices & Media Notice: The use of audio-visual recording devices, including cell phones, is not permitted in locker rooms, changing areas or restrooms. Recording devices are not permitted behind the starting blocks during the starting sequence throughout the meet. This meet may be covered by the media, including photographs, video, web casting and other forms of obtaining images of athletes participating in the meet. Entry into the meet is acknowledgement and consent to this fact.

Drones: Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas, and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present.

Racing Start Certification: Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.

Swimwear: Swimwear must conform to USA Swimming Rule 102.8. Only swimsuits complying with FINA swimsuit specifications may be worn in any USA Swimming sanctioned or approved competition. Tech suits are not permitted for 7-10 year olds at this meet.

Deck Changes: Deck Changes are prohibited.

Change of Affiliation: Before the meet a swimmer may change his/her club affiliation by submitting a Club Transfer Form and the appropriate fee to the Swim Office. At the meet a swimmer may UNATTACH (may not attach or reattach) by notifying the Administrative Official/Referee in writing and paying the appropriate fee.

Distance Events: The 800 / 1500 meter freestyle events (all age groups combined) will be swum:

  • ·  Fastest to slowest alternating girls & boys heats. ALL heats of 800 & 1500 at end of prelims on Thursday and Sunday, respectively.

  • ·  If entries warrant, the 800 and/or 1500 events will be swum two swimmers per lane

  • ·   1500 check in closes 9:00am Thursday; 800 check in closes 30 minutes after the start of Finals on Saturday

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Swimmers in the 800 and 1500 freestyle must supply their own timers and lap counters.

Submitted/Qualifying Times: This is a proof-of-time meet. Proof of time is required through SWIMS, the National Times database, or recognized FINA competitions. Times must be achieved at (a) a USA Swimming sanctioned competition, (b) a USA Swimming observed competition, (c) a USA Swimming approved competition, or (d) a FINA approved competition.
Times in the database are not meet entry only proof of entered time. 
Submit ACTUAL times achieved for each event. If Standard is achieved in SHORT COURSE YARDS, enter event with SHORT COURSE YARD time, indicated on entry by “Y”. If Standard is achieved in LONG COURSE METERS, enter event with LONG COURSE METER time, indicated on entry by “L”. When entering electronically, “L” or “Y” must be specified and a proof of time report included. If using an individual entry form, time must be clearly marked with either “L” or “Y”. Times must have been achieved on or after Sept. 1, 2016, and must be verifiable (meets not in SWIMS are provable only with official results subject to approval by SCS) - refer to SCS Swim Guide. Discrepancies in submitted times may lead to disciplinary action.

Entry Procedure: Team Electronic Entry is highly preferred.

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Electronic entry will be accepted ONLY when received with:

  1. Entry file (.zip or .sd3)

  2. Proof of time report showing meet and dates for each entry (.pdf or Word)

  3. Full payment (single team check or certified funds) for a team electronic entry must be postmarked within 48 hours of the e-mail entry. Failure to comply will be referred to the SCS Board of Review. If monies are not received by the start of the meet, the swimmers will not be allowed to compete.

Individual entry: Submit a completed individual entry form with payment.

Updates and Late Qualification:

· Swimmers achieving a new event for the first time from the due date of the June Age Group Invitational entry to the Sunday prior the meet (June 7th10th), may enter the meet by submission of an additional team entry using the entry file under the title of “Last Ditch Entries 2018 SCS/NOVA JAG Invitational”. The instructions and the meet event file will be on the SCS website on Thursday morning (June 7th). These entries must be submitted no later than 11:00 pm PST on Monday June 11, 2018. These entries cannot be used to improve the seed time of a prior entry. A team representative must enter any swimmers new qualifying times, or any swimmers not previously entered using the New Qualifying Swims entry file and submitting to the Administrative Referee, Judi Divan at divanj@cox.net on or before 11:00 pm on Monday, June 11, 2018.

Fees: Individual surcharge (including relay-only swimmers): $14.00. Event fee: $6.50 per event. Relays: $21.00 per relay. Returned checks will incur a service fee per SCS policy

Scoring/Awards:

  • ·  Individual scoring: 1-16 (USA Swimming Rules); relay scoring: double individual points.

  • ·  Distinctive custom medals will be awarded for 1-8 places in individual events and 1-3 places in relay events.

  • ·  Certificates are available on request for places 9-16.

  • ·  Awards for 7-10 and 11/12 age groups will be given for Timed Finals events only; 11-14 events awarded as one age group.

  • ·  19 & over are not eligible for scoring or awards.

    Relays: Relays for 7-10 and 11-12 age groups are conducted at the conclusion of the timed final session. Relays for 13-14, 15-18, 11&up will be combined and seeded by national championship format (fastest two heats of each gender followed by remaining heats fastest to slowest alternating by gender) and conducted at the conclusion of the finals’ session. The 11/UP relays are non-scoringrelays and not be awarded. A club may enter one relay in an event without proof of time provided it enters only that one relay. A club entering more than one relay in an event must provide proof of time (meeting June Inv time standard) for each relay entered; maximum of three relays per events. Relays ($20.00 per relay) and relay only swimmers ($14.00 swimmer surcharge) must be pre-entered.

    Finals: A consolation and championship final (16 swimmers) will be offered for 11-14 events, 13-14 events, and 15-18 events. 11-14 events are combined finals; there are no 11-12 finals at the meet. Relays, 800 & 1500 freestyle are timed finals. The national finals' scratch rule will be used. A swimmer must scratch or place an intent on an event within 30 minutes of announcement of preliminary results. Final "no-show" (original top places only) except last day will be removed from the remainder of the meet. A $50.00 fine will be assessed to the swimmer for a no show in her/his last event of the meet. 19 and Up swimmers will be considered for finals, space available.

    Entries must be received by Wednesday, June 6, 2018

    Make checks payable to: Southern California Swimming

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Mail entries to:

Email to:
Hand delivered to:

NOVA “June Age Group Invite”
Judi Divan
33561 Calle Miramar, San Juan Capistrano, CA 92675-4922 divanj@cox.net
Same as above

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FOR INFORMATION: Call Kim Hoesterey (714) 981-1142, email khoest@aol.com

Courtyard by Marriott 2701 Main Street Irvine, CA 92614 800-228-9290 $129/night + tax

Courtyard by Marriott Irvine Spectrum 7955 Irvine Center Drive
Irvine, CA 92618
800-228-9290

$160/night + tax

Hilton Garden Inn 2381 Morse Avenue Irvine, CA 92614 949-224-3900 $145/night + tax

It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.

Forms/Documents:

    Photos: