Woodlands Invitational

Jul 13, 2019 (09:00 AM) - Jul 14, 2019 (03:00 PM)
June, 24 2019
July 10, 2019
(this is a team hosted event)
HOX 14 & Under, HOX 15-18




56th Annual Woodlands Invitational

Saturday, July 13th - Sunday, July 14th

Woodlands Cabana Club

111 Longleaf Drive, Walnut Creek


General Meet Information: 

Each team is allowed to enter three (3) swimmers per individual event, and and each swimmer can be entered in a maximum of two (2) events plus two (2) relays. Only one (1) relay team form each team per event is allowed.  This is a 2-day event with a trials and finals format, except for IM and Relays, which run as Timed Finals.  Please also review swimsuit guidelines below.

The general Order of Events for both days is attached below under the "Forms Section". Also in this section you will find a Meet Entry report by swimmer.  The Relay Report will list all the swimmers in each relay.  Please review this report and make note if your swimmer is identified as a swimmer or as an alternate.  We do appreciate having alternates at these events.  


HOX Warm Up Times

Saturday Sunday
Time Lanes Time Lanes

8:00 - 8:10 AM

1 - 3 7:50 - 8:00 AM  1 - 3





Meet Start:  9:00 AM (both Saturday and Sunday)


Team Areas

HOX team tents will be provided at this meet, but the area allotted for HOX is very tight.  Please be courteous as to how many items and chairs you bring, due to these constraints and look for fellow HOX families with whom to share the space.  Our team area will be identified on a map (included below in Forms Section) and will be posted at the pool entrance on the first morning of the meet.  



We all know how crazy the parking can be at Invitational.  As in years past, they will have a loading and unloading zone in front of the pool.  To help with traffic flow, we ask that drivers enter via Conifer Lane and exit Dogwood Lane for drop off.  There will be no RV parking in front of the pool; this is to insure the comfort and safety of the teams sitting immediately outside the club.  Please ask all your members to drive slowly on these streets, we have seen extremely close calls and we do not want to see anyone hurt.  Please no parking in the Citrus Walk condominium development next to the club



We have a limited number of swimmers attending this meet, so we will need every family to help out and fill jobs.   If your swimmer(s) attends this invitational, you must work - CLICK HERE to sign up.  Invitationals are not part of the pre-determined work commitments set at the beginning of the season.  If you need assistance with finding a job, please contact



As a reminder, your member account will be charged for the splash/entry fees associated with this invitational meet. If your swimmer(s) is unable to attend for any reason, please let us know as soon as possible at We regret that fees cannot be refunded.


Meet Programs and T-Shirts:  

Programs ($8 Cash Only) and T-Shirts will be available for purchase. Please note that meet programs are not emailed for invitational events. You must purchase a meet program for heat/lane information available beginning Friday 4:30 - 7:30 PM at the Cabana Club.



  • All swimmers (including 6 and under) must swim their stroke 100 percent correctly, 100 percent of the time.
  • The starter is very strict.  Flinching on the blocks is cause for disqualification.  Coaches will be behind the blocks to encourage, coach, and support our swimmers.
  • Our team swimsuit can be worn. If your swimmer chooses to wear a suit other than the team suit, it must comply with FINA Swimsuit Specifications.  Swimsuits with fastening systems (e.g.,  ties (except the inside tie on a standard boys’ swimsuit), zippers, hooks, etc are not permitted.
  • Tape on the body is not permitted unless approved, in advance, by the Referee.



PLEASE NOTE:   Trophies are awarded by Woodlands to teams placing 1st through 4th as well as high points by age group and gender which are awarded at the end of the meet.  HOX does not provide awards, ribbons, patches,for Woodlands pool records, only HOX team records.


General Order of Events:

Saturday Sunday



IM (11 & Up)

Medley Relays



IM (7 - 10)

Free Relays









June 20 - July 12 - Report any swimmer changes by email to:

Day of the meet ONLY - Report any swimmer changes by text to: 925-200-7421