CFY Halloween Invitational

Oct 29, 2021 (04:00 PM) - Oct 31, 2021 (07:00 PM)
October, 8 2021


Coffman Halloween Invitational 

October 29 – October 31, 2021

Coffman Family YMCA 88 Remick Boulevard Springboro, Ohio 45066


enlightenedUPDATE 10/22 due to size of entries> NO RELAYS on SATURDAY  & SUNDAY for both sessions. All 13-14 age group swimmers are scratched from 200 Breaststroke event

SP Y Entries as of 10/20


ORDER of Events>


Friday:  Coaches Morgan and Debbie will be at the meet

  • Team Stretch 4:40pm , Pool Warm Up Lnae 6 > 4:50-5:10pm
  • 400IM & 500 Free Swimmers MUST Positive Check In between 4:30-4:55pm
  • Meet Starts 5:40pm

**REMINDER: All 500 Free Swimmers need to provide own Lapcounters


13 & Older & 11-12 Boys: MORNING Session:  

  • Coaches Mickey, Morgan, & Jenna
  • Team Stretch 7:30am , Pool Warm Up Lane 1-3 > 7:40-7:55am
  • Deck Entries close at 7:30am
  • Meet Starts 8:15am

10 & Under & 11-12 Girls: AFTERNOON Session

  • Coaches Mickey, Jenna, & John
  • Team Stretch 2:05pm , Pool Warm Up Lane 5 with LAKY 2:15-3:00pm
  • Deck Entries Close at 2:20pm
  • Meet Starts 3:05pm


13 & Older & 11-12 Boys: MORNING Session:  

  • Coaches Jenna, Morgan, and Mickey or John
  • Team Stretch 7:20am , Pool Warm Up Lanes 4-6 > 7:30-7:50am
  • 1000 Swimmers MUST Positive Check In By 7:30am
  • Deck Entries close at 7:30am
  • Meet Starts 8:15am

**REMINDER: All 1000 Free Swimmers need to provide own Lapcounters

10 & Under & 11-12 Girls: AFTERNOON Session

  • Coaches Mickey, Debbie, and Jenna
  • Team Stretch 1:35pm , Pool Warm Up Lanes 1-3> 1:45-2:00pm
  • Deck Entries Close at 1:35pm
  • Meet Starts 2:20pm


Entry &  Fees:

  • Swimmers may be entered into a maximum of FOUR individual events per day.
  • The swimmers age is determined as the first day of the meet
  • The meet director or entry chairperson has the right to limit the number of entries in any event to maintain a meet of reasonable time duration, based on fastest entry times.
  • Individual events: $4.50 each
  • Relays$18.00 each( $4.50 per swimmers)


enlightenedThere will be positive check-in for all events 400 yards and over, which will close 45 minutes prior to the start of each session.

Facilities: The meet will be conducted at the Coffman Family YMCA. The pool consists of six lanes, 25 yards in length. Colorado Automatic timing and 6 lane LED electronic score board are included, with limited spectator seating in the pool area. Separate bullpen areas are provided for swimmers.

 Venue Rules:

  • The use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms, or locker rooms.
  • Flash photography is not permitted at the start of any race.
  • No cameras (including cell phone cameras) or other recording devices are allowed behind the blocks at any time.


Deck Entries:  Swimmers will not be substituted for absent swimmers on their team unless they submit a deck entry application and pay the deck entry fee before the meet begins.  Deck entries will be accepted only as space allows in each event, on a first-come basis, provided there is an open lane in the event or a swimmer has scratched. No new heats will be added. Deck entries will be accepted during warm-up only, until  45 minutes before the start of each session. Deck Entry Fees: Payable as cash or check  (Coffman YMCA Swim Team)  at time of entry  Individual events will cost $7.00.

Clerk of Course: Clerk of Course will be provided for 8 & under events only, EXCEPT RELAYS

Concessions: A variety of snacks, sandwiches, fruit, and drinks will be available for sale at the meet. A large concession area will be provided.  Please no food or drink in the pool area.

Awards: Individual event awards will be given to places 1 through 12.

Heat Sheets:>

  • $5.00-combined Saturday AM and Sunday AM sessions
  • $5.00-combined Saturday PM and Sunday PM sessio

page3image567266000 page3image567266288page4image618298016 page4image618298304 page4image618298592page4image618298880 page4image618299168 page4image618299456


The following COVID-19 Protocols will be observed to ensure the safety of all athletes, coaches, volunteers, and spectators during the meet:

Spectators may be limited, we’ll have an update on spectators as we get closer.

Entry> No person shall be admitted with a temperature over 100.4F or in accordance with CDC, or local health department recommendations. Please conduct a temperature check prior to arriving at the meet facility.

Capacity Per ODH regulations, the maximum number of participants gathered at any facility will be limited. Participants include athletes, coaches, volunteers, and spectators.

The number of spectators will be limited.
Parents are encouraged to volunteer during the meet to reduce the number of people.
CFY may “live stream” the Meet online so parents will have an opportunity to watch their swimmer.

Athlete, Coaches & Volunteer Safety

  • Players, coaches, volunteers, and officials must conduct daily symptom assessments before each practice or game. Anyone experiencing symptoms must stay home.

  • Promote good hand hygiene and respiratory etiquette.

  • No congregating before or after practices or games by players, coaches, athletic

    trainers, or officials is permitted.

  • Ensure social distancing is followed at all times.

    Spectator Safety

    • Spectators must conduct daily symptom assessments. Anyone experiencing symptoms must stay home.

    • Family members must sit together, socially distanced from other individuals/family groups.

    • Six-feet social distancing must be maintained between individuals/family groups. Spectator seating areas will be marked.

    Mask/Cloth Face Covering Wearing Requirements

    Masks/cloth face coverings will be mandatory for all swimmers aged 11 & Under. It is strongly suggested anyone who is not fully vaccinated or will be in close contact of any 11 & Under swimmers for an extended period of time to wear a face covering.

    Swimmers only have an exception during the swim cycle. The “swim cycle” is defines as the time period beginning with the swimmer being called for their warmup or race until their warmup/race/cool down has ended. Swimmers must wear their mask/cloth face covering when not swimming.

    Meet Safety

    • Swimmers are to come prepared to swim. Locker room use will only be given by the Meet Director or Meet Coordinator (or other responsible party by the Meet Director or Meet Coordinator) for changing purposes.

    • Locker Room bathrooms will be accessible for those in attendance. Please keep numbers to a minimum in the locker rooms at any given time.

    • Meet Marshals will help monitor the number of people on the pool deck throughout the meet and help direct traffic from the entrance to the pool area and then to the exit upon the conclusion of the meet.