Background-image
Sponsors
Event

Divisionals

Jul 28, 2018 (10:00 AM) - Jul 28, 2018 (05:00 PM)
July, 24 2018
July 27, 2018
(this is a team hosted event)
Board Members, Coaches, Competitive Swim Team

Description

The Veterans Park Swim Team invites you to attend our Orange Division Swim Meet on July 28 at:

Veterans Park Memorial Pool located at 14300 Veterans Drive, Woodbridge, Virginia 22191. 

Basic directions are:  From US 1/Jefferson Davis Highway in Woodbridge, turn onto Featherstone Road and proceed east towards the Potomac River.  Once you cross the railroad tracks, take a left turn to continue on Featherstone Road.  PLEASE OBSERVE the speed limits (25 & 15 MPH) as this is a residential area and there are many sports facilities.  County and Park police patrol this area for violators. The pool is located on the left side of the road passed the skate park and soccer fields.  Parking is available in the lot in front of the pool.  Once these are spaces are filled, we will park in the field to the left of the pool.  Park Rangers will be available to assist with parking. 

Pool Entrance: Important, at the direction of Prince William County Department of Parks & Recreation, the entrance for the pool area for all teams will be behind the Community Center building. When facing the Community Center, go to the right and follow the sidewalk to the open gate. This will keep the traffic flow off of the pool deck.   The gates will open at 5:45!

Heat sheets will be sold at Veterans Park.

Veterans Park will provide Deck Marshalls.  Please help us keep the deck clear. 

Tri-meet scoring will be used in this event per PWSL by-laws.  The pool is a 6 lane 25 Meter pool with water depth from 5.5 feet to 12 feet.  The backstroke flags are set at 5 meters so please inform your coaches and officials.  Dive Over starts is requested.

Volunteers and Equipment required

Volunteer Coordinator is Marty Raines.  Marty's contact information is MartyRaines@gmail.com.

A. Officials and Equipment

Officials Coordinator for this meet is Dayana.  Dayana's contact information is dgualavisi@gmail.com

Stroke and Turn – there are 6 S&T officials on the deck at any one time. Each team should bring as many Stroke and Turn Judges as possible, with recommended 3 to 4 persons for each team.  The number of outs will be determined by the number of officials over 6 that are working. Rotation will be after the initial relays, then after each girl’s event. At the completion of Breaststroke, S&T officials should stay in place.

Each team is required to provide 1 Referee and 1 Starter for wet deck operations.  Specific assignments will be made at the officials meeting at 6:30am at the corner of the pool deck near the scoring table. 

Each team is required to bring their starting system.  VPST will set up their equipment at the deep end of the pool and Ben Lomond will set theirs up at the 8 & under end of the pool.  We will test both sets prior to 7:00am start.  No need to move equipment during the meet.  Virginia Oaks will provide the backup starter in case it is required.

B. Timers and Recorders

Each team will provide one Timer per lane during the entire meet. Each team will also provide a Recorder in each lane assignment (see below).  We will have two head timers on deck throughout the meet (designated by VPST Head Timer).  Prior to the start of the meet, all timers will have a meeting

 

Timers and Recorder Assignments

 

Lane1

Lane 2

Lane 3

Lane 4

Lane 5

Lane 6

Timer

VO

VO

VO

VO

VO

VO

Timer

VP

VP

VP

VP

VP

VP

Timer

BL

BL

BL

BL

BL

BL

 

Recorder

BL

VP

VO

BL

VP

VO

 

3 shifts - from 7am to 9am; 9am to 11am; and 11am to end of meet.  

Timer and Recorder Meeting: Approx.  6:40 am – Timers will be announced to meet on the pool deck near the concessions side of the pool. First shift timers should come with watches prepared to move directly to the start end of the pool for the start of the meet at 7:00 am. Recorders will be provided clipboards and pencils.

All Teams should bring stopwatches for use during the meet. 

Heat Ribbon Runners - Each team will provide one heat ribbon runner.  Veterans Park will cover the first shift (7-9am).  Ben Lomond has second shift (9-11 am) and VA Oaks has third shift (11am -end).

Runners - Each team will provide one runner per shift throughout the meet.  Runners will be collecting cards and supporting the 25 meter events.  Runners should check in at 6:50am with Marty Raines for instructions and when changing shifts. 

Clerk of Course (COC) – Head Clerk of Course is Cheryl Tyler.  All volunteers should check in by 6:50am at the COC Pavilion for all Ages.  Each team will provide at least two – three volunteers.

Scoring VolunteersEach team will provide personnel to assist with scoring throughout the meet. These personnel will indicate initial times achieved and verify computer entries.  A minimum of one person per team will be available at all times until meet results are finalized.  A scoring meeting will take place at 7:00am in the scoring tent for these volunteers. 

RibbonsEach team will be responsible to provide one ribbon volunteer starting at 8:00am at the end of the scoring tent.  Please bring containers to sort ribbons and entry cards for your team. 

 

 

 

Other Meet Support -

We will have an announcer to inform participants and volunteers of reporting times for swimmers and volunteers as well as general announcements and results.  National Anthem will be played at 6:55am. 

 

Concessions will provide continental breakfast and a variety of hot and cold foods and drinks for sale commencing at 6:00am.  Divisional T-Shirt sales will be sold thru pre-orders or on site.   More information to come. All pre-ordered shirts will be available for pick-up the morning of the meet by your team rep (or we can meet prior to the meet). Contact Katie Smith at Katie.lsmith28@gmail.com .   

Also, we will have raffles for sale, and an ATM for withdrawal (small fee).

 

PWC Department of Parks and Recreation Lifeguards are provided for water and pool deck safety.  The lifeguards will also provide first aid at the guard office located between the women and men’s restrooms.

 

Veterans Park will use Deck Marshals during this event.  No personnel are allowed on the pool deck unless they are volunteering as a deck official (Runners, Timers, and Recorders, Clerk of Course, Scoring, Coaches and Officials).  Spectators can view the meet from three sides of the pool and must be behind the ropes that surround the pool.  

 

Teams can set up tents and shelters in their areas indicated on the pool layout diagram.  There are limited chairs available for use.  Teams can put up banners and posters on the fences surrounding the pool in their areas.  Please remove all banners and posters, along with all trash, upon conclusion of the meet.

 

Inclement Weather Plan – In the event of severe weather or other unforeseen circumstances that will prevent the starting of the meet, an email will be sent to team representatives by 5:15am on the date of the meet.  Once the meet starts, it will be the Meet Referee’s decision with updates from the lifeguards to cancel or delay the meet.  Once we complete event 47, the meet is official.  The meet will not be made up if it is cancelled. 

 

Divisonal Tee Shirt orders: 

Link:  https://www.kdshirts.com/product-page/pwsl-orange-divisional-championships

*The deadline is Thursday 07/26 at 12pm (noon)
*Pre-order your 2018 PWSL Orange Divisional Championships T-Shirt for $18.00. Delivery to take place at Veterans Park Orange Divisional Meet .
*Shirts will also be avalible to order and take home on site the day of the swim meet for $22.00

 

Forms/Documents:

    Photos:

    Pool Layout vets park.png
    Pool Layout vets park.png