October 4, 2017
Email sent to coaches on 10/4/17
We have some big announcements about the NCSA Juniors in Orlando, March 13-17, 2018… please read through everything, and if you have any questions, please get with me ASAP. email@example.com (832)233-0234.
Landing page for the meet: https://www.teamunify.com/EventShow.jsp?id=770787&team=recndncsa
I’m going to be sending out a ton of emails over the next
few weeks… as reminders about how the reservation process is
going… if you want a borderline obnoxious number of emails
and want to be in the loop day-to-day about how we’re looking
at the end of tier one, etc… sign up to be on the list:
https://docs.google.com/forms/d/e/1FAIpQLScmcUzYQZjhvYM9WAdhTCM_wX5fKF88wNGSwZnT9_ckH56u6Q/viewform I’ll be sending some regular updates to this list (everyone who has attended any NCSA meet since 2006, and then some) until we get a confirmed list of folks that are entered for march (similar to what we have done for the team commitments list for the last 15 years)
A couple of big points that were decided by our board this past weekend at our annual planning meeting…
#1: March NCSA Juniors is moving to a tiered
reservation system (details below)
We have been overwhelmed with the number of inquiries for the meet in March… which leaves us with 3 options… (be okay with a meet of 2,200 swimmers; drop the time standards considerably; or tier the reservation process based on past participation in the meets)… so after much discussion over the last few years, we are moving to a tiered system, similar to what we do for our summer championships… in order to let teams know what’s going on as soon as possible, we need to get this process started in the next two weeks, so folks can finalize travel and end-of-the-season plans.
This meet will likely fill to capacity quickly, there are no refunds for unused reservations. Team Tier lists are posted on the website. It is the responsibility of the club to communicate any questions before the reservation process begins.
Tier One Athlete registration for Tier One will begin at 10:00 AM EST on October 16th, 2017, and must be completed by 11:59 PM EST on October 19th, 2017. Reservation form is on the website, once you submit the form, we will send you an invoice to pay online with a credit card. Reservation payment must be completed by 8pm Eastern on Friday, October 20th, so we can calculate space for future reservations.
Tier Two Athlete registration for Tier Two will begin at 10:00 AM EST on October 23rd, 2017, and must be completed by 11:59 PM EST on 25th, 2017. Reservation form is on the website, once you submit the form, we will send you an invoice to pay online with a credit card. Reservation payment must be completed by 8pm Eastern on Friday, October 27thth, so we can calculate space for future reservations.
Tier Three Athlete registration for Tier Two will begin at 10:00 AM EST on October 30th, 2017, and will remain open until the meet fills to capacity. Reservation form is on the website, once you submit the form, we will send you an invoice to pay online with a credit card. Reservation payment must be completed within 48 hours so we can calculate space for future reservations.
**ALL qualified athletes that plan to participate must be registered during one of these two periods. ONLY FIRST TIME QUALIFYING ATHLETES FROM TEAMS WITH RESERVATIONS CAN BE ADDED AFTER THE OCTOBER 30TH DEADLINE. Reserved & accepted teams can add new events for athletes previously qualified.
Tier ONE: Teams that attended both March 2016 & March 2017 NCSA Juniors (150 clubs, 1375 athletes - based on last two years averages)
Tier TWO: Teams that attended either March 2016 or March 2017 NCSA Juniors, and attended at least 6 Orlando meets in the past 10 years (38 additional clubs, with 220 swimmers - based on the last time they attended in either 2016 or 2017), as well as any teams that finished in the top 10 (male/female/combined) in the last 5 years who also attended in either March 2016 or March 2017
Tier THREE: everyone else, first come - first served
If you have changed clubs and as a coach, you meet the criteria for one of the listed tiers and we have missed you. Please contact me ASAP… DO NOT WAIT (especially California teams that typically have to unattach their athletes), it’s hard to track when they’re all listed as UN-CA or UN-SN of who is who…
#2: 100 IM
there has been a ton of folks asking for the last few months about two additions to the spring meet, as the 100IM is now a recognized event by the NCAA, and mixed relays have been added by FINA… we have a big meet, and trying to do a huge change in one year is a bit rough; so we are going to add the 100 IM as a timed final event on the first day (Tuesday) of the meet… it is entered with the 200IM standard, and there are no bonus times eligible… again, it is an experiment. We’re going to give it a trail run, and let the swimmers/teams that want to go after it a chance to get up and race.
#3: Meet Info Packet
Meet info can be considered firm on the order of events, time standards, date, site, entry deadlines, reservation deadlines… we are working with our officiating team to finalize the “other jargon” (scratch deadlines, rules, procedures, etc). and will update the meet info on the web as soon as it’s ready… but there is enough there to make your plans as coaches and athletes.
That’s it for now… gimme a shout if you have any questions
NCSA Meet Director