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Everything You Need To Know About Volunteering (We Hope)

Volunteering is our opportunity to show the kids what true team work is, and the best part is WE are very good at it!  There will be bumps along the way, to be sure, but somehow we manage to pull it off season after season and our system has become a model for other sports organizations around Marin.  Keep your sense of humor, know that veteran families are happy to show new families the ropes, and the team and most importantly the kids are VERY grateful for what we do! 

Volunteer Jobs

Below are your step by step instructions for signing up for your volunteer jobs--which will open at 9:00am, February 21st* Please note that families with ONLY tadpoles or ONLY high school swimmers on the team have NO volunteer obligation.
* Yes, this is a change from the originally advertized February 12th date.
 
You will need to Log Into Your Team Unify Account to sign up for the jobs you want. 
 
For the 2018 season, all families are required to volunteer for a minimum of 18 points – this means your family will work approximately 4-5 times.  Not a bad deal, especially when you consider what the kids get out of our efforts! 
 
Families can choose from among 4 types of jobs to fulfill their commitment.  Points per job vary, but we trust you will be able to add to 18 on your own.  For the most part points per job break down as follows:
 
All Season Job Most are 18 points.  You'll sign up once, but work approximately 4 times, for a total of 18-20 points.  Most all Season jobs directly support the runing of our swim meets.
Or
Meet Jobs. Most are 4 or 5 points and are completed in either the first half or second half of the meet.  A seasoned lead will help teach you these 'day of' meet shift jobs.  The early in the season meet jobs are worth 4 points, the end of season meet jobs are worth 5 points.  Why the difference?  Basic supply and demand.  We have a lot more people who want to work early in the season than late. 
Or
Event Lead Job. Most are 13 points, but our team's bigger events are worth 18 points, and some of the smaller events are worth 8. Events are generally 'socials' that we run for swimmers and their families, usually during the week.
Or
Event Crew Jobs.  These are 3 points.  Serve pizza or hot chocolate, count laps, clean up or set up at events that are usually held during the week.  
​        Or
Volunteer Commitment Buy-out for $600.00Please note that the buy-out fee does NOT apply to All-Stars or Champs, which have additional meet day volunteer obligations for participants. 
 
For a complete list of job descriptions by job type, with point values and requirements, click on the link for the Job Descriptions option under Program FAQs.
 
Job sign ups are on a first come first serve basis and sign ups will open on February 21st and close on April 1st.  
 
You must be signed up for all 18 of your points by April 1st or we will assume you are choosing the "Buyout" option. 
 
The Tidalwaves' Board reserves the right to close out non-meet critical jobs in the event that we do not have enough families available to work all jobs.  Covering meet jobs is our first priority.  
 
All questions about volunteer requirements and jobs should be directed to volunteers@gowaves.com.
 
Note to Families who are still scheduling assessments or have had assessments but have not completed your registration: There is no volunteer requirement for families with ONLY tadpoles.  For those with children that are in the 8 & Under practice group, your children are "on the team" and your family is responsible for their volunteer requirement.  If your assessment will not be complete by February 21st, but you feel comfortable that your swimmer will make the team, we suggest that you sign up for your volunteer points with everyone else.  If for some reason your swimmer is not assessed as 'team ready', we will back you out of your jobs.
 
What are the exact steps to sign up to volunteer?
  1. Sign into your Team Unify Account at www.gowaves.com
  2. Select the “Events/Jobs” tab in the horizontal blue menu bar.
  3. In the Event Category drop down menu, select "Volunteer Jobs".
  4. Under each of the four Job categories: All Season/Lead JobsMeet Jobs, Event Jobs, and Event Lead Jobs, you will see a "Job Signup" button. 
  5. Click on the "Job Signup" button for the job category that you are interested in.  You will be taken to the Job Sign Up page.
  6. Listed in alphabetical order, and by date, are all the jobs of that type. (Example:  "Timer 1st Half").  Click on the checkbox in front of the empty slot that you want to sign up for.
  7. Select the "Sign Up" button.  A pop-up button will appear for you to enter your optional contact information.  Once entered, confirm your selection(s) by selecting the "Sign-Up” button in the pop-up window. 
How do I view the jobs that I have signed up for, and check to see if I received credit for my jobs worked?
  1. Sign into your account.
  2. Select the "Events/Jobs" tab in the main Team Unify menu bar.
  3. Select the "Reports" tab in the grey header bar.
  4. Select the first report option, "Job Sign Up Report for My Account".
  5. Enter the dates, 2/1/2018 to 7/15/2018.
  6. Select the "search" button next to the dates.
  7. Your report will be generated and available for your review online.
What if I can’t work my volunteer job?
Until APRIL 1st you can use the “remove Signup” button to remove the sign up if you no longer want to work that job.  
 
After that date, YOU are responsible for finding another volunteer replacement to trade spots if you cannot make the selected volunteer assignment for any reason.  And in order for everyone to get the correct credit, you will need to contact the Volunteer Administrator with that information.
 
To find a replacement:
  1. Sign into your Team Unify Account at www.gowaves.com
  2. Select the “Events/Jobs” tab in the horizontal blue menu bar.
  3. In the Event Category drop down menu, select "Volunteer Jobs".
  4. Under each of the four Job categories: All Season/Lead JobsMeet Jobs, Event Jobs, and Event Lead Jobs, you will see a "Job Signup" button. 
  5. Click on the "Job Signup" button for the job category that you are interested in.  You will be taken to the Job Sign Up page.
  6. Chose a volunteer to trade with.
  7. Select the “Contact Members” option under "Contact" on the horizontal menu of the home page. You will be taken to the “Members Search” page.  Enter the last name or select display all and here you can locate the replacement volunteer's contact information. 
What if I don’t complete my volunteer commitment for the season?
Sign ups open February 21st and close April 1st and are on a first come, first serve basis. If you do not complete, do not fulfill, or do not show up for your jobs, you will be assessed a $35/point fee for each point not fulfilled.  More importantly, however, the team and the kids are counting on each of us to do our share.   
You must be signed up for all of your 18 points by April 1stor we will assume that you are choosing the “buyout” option and you will be assessed the $600.00 fee.
 
Please remember that a similar volunteer structure exists for every team in the Marin Swim League and that all of the teams depend on the work of volunteers to make the swim experience great for the kids.  
 
Questions about volunteering should be directed to volunteers@gowaves.com.