Information about parent volunteer and official positions


The Montgomery County Swim League has operated on an all volunteer basis for more than 60 years!  Successful meets depend on every parent doing his or her part. 


Families whose children are swimming in an A meet should provide a volunteer for that meet.  All families should also provide a volunteer for at least one B meet. In order to make the season a fun one for all the swimmers and their families, our Social Committee has planned many fun activities, but will need many hands to make all the events run smoothly.  Please sign up to help with 2 social events.


Sign up for jobs at meets and at social events by clicking on the "2018 Meets/Events" tab above and then clicking on the "Job Sign-Up" button under the listing for the particular meet or event.


Note that CCRA provides some positions at home meets, some positions at away meets, and some positions at both home and away meets.


The following are brief descriptions of the jobs parents are requested to work at our team swim meets.  These descriptions will help you know what is expected of each position. If you have any questions, please ask any of our team reps or coaches.  They’re happy to help.


Non-Certified Volunteer Positions: 


The following positions do not require training or certification. If prior experience is recommended, it is noted in the description.


Clerk of Course (home meets) works at the Clerk of Course area where swimmers report prior to their event to receive their heat and lane assignments. The Clerk of Course will check in swimmers as they report for their event, tell them their heat and lane assignments, and see that they report to their lanes in an orderly and timely fashion. The Clerk of Course also works with the announcer to ensure that events are called with adequate time for swimmers to report to the Clerk of Course area prior to their events. The Clerk of Course should report to the Clerk of Course area at least 15 minutes prior to the start of the meet.


Assistant Clerk of Course (away meets) assists Clerk of Course in fulfilling the responsibilities described above. The Assistant Clerk of Course should report to the Clerk of Course area at least 15 minutes prior to the start of the meet.


Head Timer (home meets, experience required) briefs the timers at a Timers' Meeting prior to the meet, makes sure that all timers are in place and ready prior to the start of each event, communicates with the Referee and acts as a back-up timer when any timer’s watch malfunctions. The Head Timer can collect the lane timer sheets at the conclusion of each event and hands them to the Runner or the Runner can collect them directly. While volunteers do not need to be certified to serve as Head Timer, it is recommended that you have served as a timer for at least 5 meets before signing up for this position. The Head Timer will help time when MCSL records are at stake and will verify any record-breaking time. The Head Timer should report to the meet at least 30 minutes prior to the starting time.


Assistant  Head Timer (away meets, experience required) times all the starts with extra watches and acts as a back-up timer when when any timer's watch malfunctions.  Verifies times when fewer than three timers reports times in a lane.


Timers (home and away meets) are provided a stopwatch and training prior to the start of the meet. Timers should be certain that their watches are functioning before the start of the race.  The home team will provide 9 Timers and the visiting team will provide 9 Timers for each meet.  Three Timers are needed for each lane, with one Timer serving as the recorder who writes the three times down for each swimmer.  The recorder circles the time that is in the middle.  If two timers get the exact same time to a one hundredth of a second, those two times are circled.  A "triple" is when all three timers get the exact same time -- and is a cause for bragging rights.   Timers will receive instruction and lane assignments from the Head Timer at the "Timers' Meeting" held approximately 20 minutes before the start of the meet.  Timers can expect to get splashed while working the meet and to stand for a long period of time. All Timers should report to the meet at least 30 minutes prior to the starting time.


Announcer (home meets, experience helpful) works closely with the Starter and Clerk of Course to keep the meet running smoothly by announcing all events for the meet, as well as all event check-ins to the Clerk of Course. The announcer also may announce scores, All-Star qualifying times, records and other announcements as needed.  It is helpful if the Announcer takes time to review the pronunciation of the other team’s swimmers names with a representative of the opposing team. The Announcer should report at least 30 minutes prior to the starting time. 


Runners (home meets) collect the time sheets from the head timer and turn them in to the computer operator. They also may help the younger children get to their lanes. These jobs are given to adult volunteers or non-swimming, older children. This is an ideal way for new parents, especially those nervous about timing, to get involved.  Runners should report to the meet 30 minutes prior to the starting time and meet with the head timer.


Ribbon Writers (home and away meets) work at the Awards Table to stick the computer-generated labels onto the back of the appropriate place ribbon and places the ribbon in the appropriate team box. Volunteers in this position are usually sitting down at a table relatively near the pool and should report to the Awards Table by the conclusion of the first event.  Ribbon writers may take breaks to see their children swim in the races.


Computer Table Workers help the computer operator and scorer by serving as a Times Reader or Checker. The jobs at this table can be fluid, depending on what works best given the specific talents of the individuals involved. Someone, usually the Scorer (away meets), receives the timer sheets from the runner, puts them in lane order, staples any DQ cards to the appropriate sheet (making sure the DQ has been signed by the referee), and double checks the official time, circling it if it is not already circled. The official time is the time of two watches that agree, or, if no two watches agree, the middle time, recorded to the hundredths place. If there are only two times, the official time is the average of the two times, recorded to the hundredths. The digits representing thousandths are dropped—there is no rounding. The Verifiers (home and away meets) will read the verified time to the Computer Operator for entry into the computer and will proof the results printed from the computer after each event against the timer sheets to be sure the times were entered accurately. They should also maintain a DQ log for each team, copying the event, heat, lane number, and reason exactly as written on the DQ card for any disqualifications. Volunteers for these positions sit at an automation table somewhere on the pool premises and should report prior to the first event.


Hospitality:  Provide bottles of water, fruit and snacks for approximately 30 meet volunteers.  Set up teh hospitality area for the volunteers.  You will be  reimbursed by the team treasurer.  A perfect job for someone who wants to help the team, but wants to be finished working before the meet starts.


Positions Requiring Certification/Training by MCSL:


Referees, Starters, Stroke and Turn Judges positions require certification through the Montgomery County Swim League.  Referees must be certified as both referees and stroke and turn judges. 


Certified Referee (home meets) has the final authority for all decisions and questions during the meet and oversees the work of all officials, assigning and instructing them. The referee must be thoroughly familiar with all applicable USS rules and MCSL rules, as well as all meet procedures and the duties of all meet officials.


Certified Stroke and Turn (S&T) Judges (home and away meets) determine whether the swimmers perform their strokes and turns in accordance with the prescribed rules of MCSL.  CCRA will provide two S&T judges for each meet.


Certified Starter (away meets) has complete control over the start from the time the Referee signals the start of the race until after a fair start has been achieved. The Starter calls the swimmers to their starting positions, starts the race and indicates in conjunction with the Referee if any false starts have occurred.

MCSL has scheduled the following 2019 trainings for these positions. You can view additional information and register for these sessions at

Full clinics (Referee, Starter and Stroke and Turn)

June 2, 2019  8:00 am  Olney Swim Center, 16605 Georgia Ave, Olney

Attendees may obtain certification in no more than one position (Referee, Starter or S&T) at this clinic. 

June 9, 2019 8:00 am  Olney Swim Center, 16605 Georgia Ave, Olney, MD 

Attendees may obtain certification in no more than one position (Referee, Starter or S&T) at this clinic. 


Stroke and Turn Only

June 3, 2019 6:00PM, Flower Hill Pool, 8100 Mountain Laurel Lane, Gaithersburg, MD 

June 11, 20197:00PM, Germantown Indoor Swim Center, 18000 Central Park Circle, Boyds, MD

Referee & Starter Only

June 5, 2019 6:00 pm Connecticut Belair Pool, 3901 Ferrara Drive, Silver Spring, MD 


These sessions last approximately 3 hours, Stroke and turn Clinics last 3 hours and 15 minutes. 


Please see the MCSL website, for more information on training clinics.

Computer Operator/Head of Automation (home meets) is trained in the Hy-Tek Meet Manager software used to manage MCSL meets and operates the program during the meet to scratch swimmers, enter the times into the computer, print results and ribbon labels, and perform other functions.  At the conclusion of the meet, the computer operator produces disks for the home team and visiting team and printed copies of the meet results as requested by the reps.  The Computer OperatorHead of Automation also oversees the running of the Scorers Table, assigning positions as necessary to determine that the proper checks are in place to produce accurate, timely results.

The Computer Operator/Head of Operation does not require certification, but training is essential.  The MCSL offers automation clinics.  Go to for more information.