New Job Posting at NOVA - Lessons Administrator

 

  NOVA of Virginia Aquatics: 
  Lessons - Administrative Coordinator Job Description

 

 

The Lessons Administrative Coordinator helps to manage the administrative duties associated with NOVA’s expanding Lessons and Clinic program.  The primary duties are to:  1) assure that credit card payments are processed in an expeditious manner; 2) collect and keep current all swimmer contact information and medical waiver forms; and 3) manage the TeamUnify lessons registration and communication platform.

 

The Administrative Coordinator reports to the Lessons Director (Lisa Brown) and works with the Lessons Manager (Bridget Cuthbert).  This is a part-time, non-exempt position.  The time commitment is approximately 6-12 hours per week on a flexible basis between the hours of 9AM-noon, Monday through Friday, and some weekends as needed.  The Administrative Coordinator also covers the desk when the Lessons Manager is absent.

 

Key Responsibilities

  • Process credit card payments on NOVA’s QuickBooks system every week​
  • Provide information to NOVA’s accountant every week
  • Work with the NOVA accountant to assure financial reconciliation for the lessons program at the close of every month
  • Maintain databases and swimmer contact information
  • Assure that swimmers are covered by medical and liability waivers
  • Issue reports as requested by the Business Office
  • Assure that lessons, clinic, lifeguard training, and NOVAFit web information is correct
  • Help develop on-line tools to facilitate swimmer registration and payment

 

Skill Requirements

  • Experience in a customer service role
  • Ability to articulate and represent NOVA values and policies
  • Collaborative, friendly, and responsible attitude
  • Knowledge of Excel, Quickbooks, and Google Docs

 

Please contact Ann McGee, Executive Director, at annmcgee@novaswim.org by December 15, if you are interested in applying for this position.

 
    
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