CSC Partners
2018 CSCI Annual Board Meeting - Elections
Camillus Swim Club

To ALL CSCI Members:

            The Annual Meeting of all members of the Camillus Swim Club Inc. has been scheduled for Tuesday, March 13, 2018 @ 6:30 PM in the LGI Auditorium at the West Genesee High School.   The agenda will be short. 


  1. Club Update from Coach Marks;
  2. Registration and Financial Summary Reports;
  3. Proposed Revisions to CSCI Bylaws;
  4. Update on Volunteer Recruitment Project; and
  5. CSCI Elections

The CSCI Bylaws require elections to be held annually.  The Board of Directors is comprised of seven (7) members elected to two (2) years terms.  There will be four (4) board seats eligible for election or re-election at the March 13 meeting. The current board members whose terms will expire are:  Kristine Blumer, Tom Gdula, Liz Ivery and Pete Fitzgerald.  Pete is a fairly new board member who is completing the term for retired board member, Mike Gittschau.  The remaining board members’ (Jennifer Putnam, Paul Femano and Ted Smith) terms will expire in 2019. Both Liz Ivery and Tom Gdula have stated they will not be running for re-election, so at a minimum we are looking for two new board members.

The Nomination process will work as follows:

  1.  Any member in good standing of CSCI is eligible for election as a board member.  [Note: to be a member in good due standing, all outstanding registration fees and membership dues must be paid in full by the time of the election. A member who is in arrears will be ineligible to vote and will not be eligible for election].
  2. This will be an open nomination process.  Any member of CSCI may nominate either yourself or another member of the club.  Nominations should be sent to Ted Smith who will act as Nomination Chair at  Nominations will be accepted orally, via email or in writing, at any time up until the time of the election.
  3. After a nomination is received, the Nominations Chair will contact the individual club member who has been nominated to determine if he/she will accept or decline the nomination.
  4. The Nominations Chair will send an email to all CSCI members prior to the election to let everyone know who has accepted nomination(s) for the upcoming election.  

The election of new board members will follow the following format:

  1.  Voting will be by secret written ballot.  The ballots will be jointly counted by the Nominations Chair and a second board member, Paul Femano, who is not running for election.
  2. Voting will be done for one (1) open board position at a time.  The top vote getter on the first ballot will be the first newly elected board member.  The voting then continues and all CSCI members will then be able to vote again for the second board member, then the third member and fourth member until all positions have been filled.
  3. Voting will be limited to one (1) vote per family.  This rule will apply even if there is one or more parent per family.  If parents cannot agree on their singular vote, no ballot may be cast.  [Note: some Officials and Coaches are also parents of swimmers, in this case, voting is still limited to a singular vote per family. Coaches who do not have swimmers on the team are entitled to vote.]
  4. All CSCI members are strongly encouraged to attend the election.  However, a member who is not able to attend may designate a proxy to act on their behalf.  Written designation of the proxy must be provided to the Nominations Chair prior to the start of the election.
  5. The results of the election will be immediately announced and the terms of the newly elected board members start on April 1, 2018 will continue until March 31, 2020.

Finally, as required by the Bylaws, a reminder notice of the annual meeting will be sent via Team Unify within five (5) days but not more than ten (10) days before the Annual Meeting. 

There is a proposed change to the CSCI Bylaws which will allow any individual elected as a Board Member to receive an annual $250 credit towards Club dues and meet fees.  This is one way we are trying to recruit more active participation at the board level.  Please note this proposed change will not take effect until September 1, 2018 and is contingent on the newly proposed Bylaws being passed by the Club organization.

A copy of the proposed Bylaws (and the current version) are attached for your review.  With the exception of the proposed change to the stipend for Board members, the changes are minor and ministerial.  Please review the proposed changes to the Bylaws.  No final vote on the changes will be held until after a period of public comment and question period which will be held at the Annual Meeting.

Please make every effort to attend this important meeting. Thank you.


                                                                                                                Ted Smith, CSCI President




















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Camillus Swim Club
5201 W Genesee St
West Genesee High School
Camillus, NY 13031
(315) 491-6791 

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